Newcastle University APCs – availability and management

1. Newcastle UniversityAPCs – availability and management NC Learning Exchange on Embedding OA 12th May 2016 Amanda Boll Head of Research Publications and Data Management Services

2. Pathways to Open Access • UCL (Lead), Newcastle University, University of Nottingham

3. APC Survey • How do different UK institutions manage their APC funds and determine eligibility for OA funding? • 60 completed surveys were received • 19 questions in total, 12 applied to all institutions and 7 to institutions who also had access to a central institutional OA fund. • Full report available from the UCL project blog

4. Key findings • 53% respondents apply strict embargoes in the RCUK policy; 41% apply the transitional embargoes • If both Gold and Green options comply 34% advise the author to chose whichever one they consider most appropriate; 31% advise Green; 23% advise Gold

5. Key findings • 23% determine funding eligibility on where the award or PI is based; 17% on where the corresponding or lead author is based; 38% treat papers as eligible regardless of where the author is based • 68% participate in publisher prepayment schemes

6. Next steps • Greater convergence of policies and processes Comments: ‘Alignment of policies/rules would be helpful, eg over page charges/colour charges.’ ‘Harmonisation of processes & policy across the different bodies would help greatly, as would consistent unambiguous advice on multi-centre/multi-funder outputs.’ ‘The lack of clarity over who should pay when multiple institutions are involved - and particularly when authors move institutions - creates uncertainty and means that articles are likely to slip through the cracks.’ ‘Even the less well funded institutions have to address these issues. [Our policies will] be different from those of the research intensives, but they shouldn't be forgotten.’