Purchasing card & emarket UPDATES nancy milburn

1. Purchasing card & emarket UPDATESnancy milburn

2. Purchasing Card Program Updates New Manual available online (Dated December 2009) http://www.purchasing.fsu.edu/pcard.html Purchasing Card & EMarket Updates

3. Purchasing Card Program Updates New level of spend for the purchasing card: $4,000 per single transaction and per vendor per day, $8,500 per daily transaction total, $20,000 per 30-day cycle transaction total Dean/Director/Department Head must request Purchasing Card & EMarket Updates

4. Purchasing Card Program Updates “Verified” status to be used for: • Formal dispute with vendor that cannot be resolved otherwise • Dispute form must be submitted to bank and copy sent to Purchasing • Fraudulent charges • Cardholder must contact bank to begin fraud investigation and new card issued Purchasing Card & EMarket Updates

5. Purchasing Card Program Updates • Sales Taxes Charged on P-Card • Cardholder should notify vendor at point of sale of exempt status • If taxes charged are insignificant ($30 or less): • Not required to dispute or challenge • If taxes charged are over $30: • Cardholder should attempt to obtain credit and document actions taken Purchasing Card & EMarket Updates

6. Purchasing Card Reconciliation Updates Queries to help with reconciliations: FSU_DPT_PCARD_TRANS_INFO FSU_DPT_PCARD_GL_DETAILS Review manual to insure compliance Purchasing Card & EMarket Updates

7. EMarket Reminder • New catalog on EMarket • OM Workspace (OfficeMax Furniture) • Substitutions NOT allowed on EMarketPOs. • Cancel item and resubmit on new order • Reminder to check Terms and Conditions on web sites. • Do Not use vendors that have T&Cs that FSU cannot abide by Purchasing Card & EMarket Updates

8. Purchasing Services Contact Nancy Milburn nmilburn@admin.fsu.edu 644-9725 Purchasing Card & EMarket Updates