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Enhancing Undergraduate Advising: Collaboration among Advisors, Architects, and Technologists

Join us for an insightful session on improving undergraduate advising through the collaboration of key stakeholders—advisors, enterprise architects, registrars, and technologists. Discover the essential roles that leadership support, community buy-in, and strategic governance play in this transformative approach. Learn how the Advising Architecture Review Board (AARB) guides technological decisions and fosters a seamless advising experience at the University of Wisconsin-Madison. Engage with experienced professionals as we discuss best practices and future planning scenarios.

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Enhancing Undergraduate Advising: Collaboration among Advisors, Architects, and Technologists

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  1. AARB at AACRAO From Ad hocery to Organized Chaos: Advisors, Enterprise Architects, Registrars and Technologists working together to improve undergraduate advising Monday, July 2, 2012 3:45pm – 5:00pm Session ID: 160

  2. About UW-Madison • Founded in 1848 • Total Research Expenditures: #3 • Total Students: 42,441 • Undergraduate (28,737) • Graduate (9,251) • Professional (2,823) • Specials (1,630) • Total Schools and Colleges:13 • Number of Degrees Awarded Annually: 10,099

  3. Introductions Scott Owczarek University Registrar, Division of Enrollment Management Jim Phelps Enterprise Architect, Division of Information Technology Jeffrey Shokler Associate Director, L&S Honors Program

  4. FiveYears at Madison 8 9 10 11 12

  5. Angst 8 "Go and plant trees, or do something worthwhile!"

  6. Madison Initiative for Undergraduates (MIU) 9

  7. Advisor Notes System and MIU Task Force 10

  8. Advising Architechture Review Board (AARB) 11

  9. Director of Undergraduate Advising 12

  10. Critical Success Factors • The right people at the table • Key retirements • Maturity of the moment • Buy-in and support from leadership • Building on a win

  11. Building the AARB • Community buy-in and shopping the idea • Build on existing governance • Role of the Enterprise Architect

  12. How we use the AARB

  13. How we now guide technical decisions

  14. How we use the core diagram

  15. Moving to the CoRA Model

  16. Outreach to projects and scalability

  17. Scenario: SAM (SOAR Advising Module)

  18. Scenario: Future Planning

  19. Scenario: Impact(s)of Decisions

  20. Scenario: Training Analysis

  21. Summary • From weeds to a garden • From tactical to strategic • From filling holes to knitting an experience

  22. Questions? Thank You! Session ID: 160 Scott Owczarek, owczarek@wisc.edu Jim Phelps, phelps@doit.wisc.edu Jeffrey Shokler, jshokler@wisc.edu

  23. For more information: https://wiki.doit.wisc.edu/confluence/display/AARB/Home

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