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Effective Project Management: Goals, Risks, and Strategies for Success

This comprehensive guide to project management covers practical methodologies for defining project objectives, creating clear communication strategies, and managing scope, time, and cost. It delves into the importance of research and information gathering, work breakdown structure (WBS), scheduling, estimating risks, and implementing change control. By focusing on ownership and commitment from stakeholders, the guide ensures successful project closure aligned with the company's mission and goals. Ideal for project managers seeking to enhance their skills and achieve project success.

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Effective Project Management: Goals, Risks, and Strategies for Success

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  1. PRACTICAL PROJECT MANAGEMENT Matjaz Bren Icara Limited, LLC

  2. PROJECT START END OBJECTIVES

  3. LARGER PROJECTS • Clear Objectives • Information • Commitment • Ownership • Measurements

  4. PROJECT VISION RESEARCH & INFORMATION WORK BREAKDOWN ESTIMATING RISK & CONTINGENCY SCHEDULING STATEMENT OF WORK CHANGE CONTROL PROJECT CLOSURE

  5. PROJECT VISION • Company mission? • Company business goals? • Project objective? • Reason for project? • Real Client?

  6. TIME COST SCOPE

  7. TIME SCOPE COST QUALITY

  8. QUALITY • Demming & Toyota • Software • Requirement stage $1 • Design stage $10 • Coding $50 • Testing $100 • Release to customer $1,000

  9. RESEARCH & INFORMATION • Research design • Pretest research design • Information gathering • Prioritize questions • Validate throughout research

  10. RESEARCH • Scope • Time • Cost • Risk • Other

  11. Time, Cost, Scope, Risk, Other • You inherited $25,000 • You decide to build an enclosed terrace • Some cousins offer to help

  12. RESEARCH - Questions • Do question gathering as a team! • Split teams up if possible! • Start with important questions! • Plan for long term results! • Discuss SCOPE & BAIL OUT! • Develop a question template! • Validate!

  13. You are to go to a meeting in Miami to discuss a deal. • You’re down-town Denver. CEO asks how long it will take you to get to DIA. • When is the latest you can leave to catch the flight?

  14. NEW INFORMATION • Denver is hosting a national Mayor’s conference today. • Road repairs on the road to DIA • Forecast calls for heavy fog and rain mixed with snow

  15. WORK BREAKDOWN STRUCTURE • Break work into pieces • Determine duration • Have a clear deliverable • Have an owner

  16. STATEMENT OF WORK • Scope • Time • Cost • Risk • Change Control • Other

  17. WBS

  18. WBS 1.2.2 1.1 1.0 1.2 1.1.2 1.1.1 1.2.1 1.1.1.2 1.1.1.1

  19. * SCHEDULING

  20. ESTIMATING • Break down into smaller pieces • Don’t over or under estimate • Identify risks • Plan contingencies

  21. Information Sharing CHANGE REQUEST NO GO Get Information NO GO GO

  22. CHANGE REQUEST 10 10 10 10 10 50 40

  23. CHANGE CONTROL • Plan for changes • Significant changes • Minor changes • Have a change budget • Keep track of changes

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