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  1. HEIFES12 introductory seminar Presented by Paresh Prema ASG, HEFCE Birmingham 05 October 2012

  2. Presentation outline • Introduction • Tables - descriptions, guidance definitions, things to note and examples • 1-3, 4, 5, 6, 7 • Relationships to ILR data

  3. HEIFES Survey • HEIFES: Higher Education in Further Education: Students • Census date: 1 November 2012 • Return date: 14 November 2012 • Sign off by principal: 21 December 2012 • The HEIFES12 publication • Released • All guidance

  4. Tables 1, 2, 3 Counting years of programme of study and full-time equivalents (FTEs) • Table 1 – Full-time (FTS) • Table 2 – Sandwich year-out (SWOUT) • Table 3 – Part-time (PT)

  5. Mode of study • All students on a course following a similar pattern of activity for the year of programme of study should have the same mode • Full-time (FTS) • On average at least 24 weeks, 21 hours a week, full-time fees • Sandwich year-out (SWOUT) • Includes language year students working abroad • Part-time (PT)

  6. Mode of study - ILR • HEFMODE (ModeStud) • ModeStud = 01 • ModeStud = 02 • ModeStud = 03

  7. Columns in Tables 1-3 (1) • Column 1 • Years of programme of study countable between 1 August 2012 and 1 November 2012 inclusive • Column 2 • Forecast of years of programme of study expected to become countable between 2 November 2012 and 31 July 2013 • Column 3 • Forecast of students who non-complete • Records a negative number

  8. Columns in Tables 1-3 (2) • Column 4 • Sum of Columns 1, 2, 3 • Column 4a (part-time table only) • Estimated FTE for countable years included in column 4 • Column 5 • Co-funded employer engagement students • Column 5a (part-time table only) • Co-funded employer engagement FTE delivered

  9. Column reconstruction from ILR • Column 1 or 2 • TYPEYR and ANNIV • Column 3 or 4 • FUNDCOMP

  10. The HEIFES12 population (1) Includes students meeting all criteria below: • They are studying towards a recognised HE qualification • Part of their activity falls within the academic year 2012-13 (1 August 2012 to 31 July 2013) • Individual record returned on the individualised learner record (ILR) • Student is not being returned on another HEIFES or HESES for that year of programme of study

  11. The HEIFES12 population (2) Excludes students that meet any criteria below (not the full list, full list will available in HEIFES12 guidance): • They are not studying towards a recognised HE qualification • The sole qualification aim is an NVQ • They are incoming exchange students • They are franchised in from another institution • They are spending most of the course outside the UK

  12. The HEIFES12 population (3) Collaborative arrangements (franchised): • Registered at one institution but taught at another institution • Who records students in HEFCE survey student population? • The one that collects the fee for tuition or supervision • Franchised in - not counted in HEIFES • Franchised out - count in HEIFES

  13. The HEIFES12 population – ILR (1) Examples: • Not active in academic year EXCL1 = 1 • Non-recognised HE, FE, NVQ or QTS qualification aim EXCL2 = 1 • Student explicitly excluded from the HEIFES student population EXCL4 = 1 • Students in the final year of a non-standard year of programme of study EXCL16 = 1

  14. The HEIFES12 population – ILR (2) • Not active in academic year • LEARNACTENDDATE • Students on non-standard years in final academic year • TYPEYR, LEARNSTARTDATE, LEARNACTENDDATE, ANNIV

  15. Recognised course of higher education (1) Includes (if they lead on successful completion to the award by a relevant recognised body): • higher degrees (PhD, MPhil, MSc, MA, MBA) • postgraduate diplomas • PGCE • first degrees (foundation degree, BSc, BA, BEd) • foundation degree bridging course, where integrated into the final year(s) of a first degree • HND, HNC, DipHE, DTLLS, CertEd

  16. Recognised course of higher education (2) Relevant recognised bodies are: • any UK HEI with the power to award degrees • for foundation degrees (but not for foundation degree bridging courses), any FEC in England with the power to award such degrees • for HNDs and HNCs, Pearson Education Ltd (formerly Edexcel) and the Scottish Qualifications Authority • HE part of a higher apprenticeship (or higher level apprenticeship - HLA)

  17. Counting student activity (1) Year of programme of study • Students studying towards qualifications over a period of time. This period can be split into one or more years of programme of study • The first year begins when the student starts studying towards the qualification; the second and subsequent years start on or near the anniversary of this date (to allow for minor variations in term dates)

  18. Counting student activity (2) A student’s activity is counted if: • A fee for tuition or supervision of research is charged • The FTE for the year of programme of study is at least 0.03 • The student is not writing up a thesis or similar piece of work for the whole year

  19. Counting student activity (3) Standard and non-standard years of programme of study • Standard year • All activity contained within one academic year (1 August – 31 July) • Countable at the start of each year of programme of study Year of programme of study, standard 1 Aug 2013 1 Aug 2012 1 Aug 2014

  20. Counting student activity (4) Standard and non-standard years of programme of study • Non-standard year • Activity for a year of programme of study spans two academic years • Countable on start of each year of programme of study Jan 2014 Jan 2013 1 Aug 2012 1 Aug 2013 1 Aug 2014 1 Aug 2015

  21. Counting student activity (5) Things to note: • Columns 1 and 2 are mutually exclusive • Links to funding: • Column 4/4a, HEFCE-fundable FTE data, recorded in Tables 1-3 is used for funding

  22. Counting student activity (6) Examples: How should the student be recorded in HEIFESXX? A student starts a degree in September 2012 with exams in June 2013. After a summer break they re-enrol in September 2013 for the second year of the degree. How should the first year be recorded in HEIFES?

  23. Counting student activity (6) Examples: How should the student be recorded in HEIFESXX? A student starts a degree in September 2012 with exams in June 2013. After a summer break they re-enrol in September 2013 for the second year of the degree. How should the first year be recorded in HEIFES? Year of programme of study, standard Sep 2012 Jun 2013 Sep 2013 Jun 2014 Academic years 1 Aug 2013 1 Aug 2014 1 Aug 2012

  24. Counting student activity (7) Examples: How should the student be recorded in HEIFESXX? A student starts a degree in January 2013 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HEIFES?

  25. Counting student activity (7) Examples: How should the student be recorded in HEIFESXX? A student starts a degree in January 2013 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September-December). How should the first year be recorded in HEIFES? Years of programme of study, non-standard Jan 2014 Jan 2013 Dec 2013 Academic years 1 Aug 2012 1 Aug 2014 1 Aug 2013

  26. Counting student activity (8) Examples: How should the student be recorded in HEIFESXX? A student starts a full-time 15 month MSc in January 2013 and finishes in April 2014. Following exams in December 2013 they work solely on their dissertation until April 2014. How should the MSc be returned in HEIFES?

  27. Counting student activity (8) Examples: How should the student be recorded in HEIFESXX? A student starts a full-time 15 month MSc in January 2013 and finishes in April 2014. Following exams in December 2013 they work solely on their dissertation until April 2014. How should the MSc be returned in HEIFES? Year of programme of study, non-standard Year of programme of study, standard Jan 2015 Jan 2013 Jan 2014 Apr 2014 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  28. Level of study

  29. Level of study • Undergraduate • First degree, foundation degree, foundation degree bridging course, HE certificate or diploma • Postgraduate • Normal entry requirement is a qualification to degree level • ILR we use the field FUNDLEV which is: • level of the programme of study applicable to the funding council

  30. Length of study

  31. Long years of programme of study • Long year (FT students) • 45 weeks or more within year of programme of study, OR • includes within-course short period of study, awarded as a summer school • Standard length course • For part-time courses the distinction depends on the length of an equivalent full-time course

  32. Price groups

  33. Price groups (1) These are (for Tables 1-3): • B • C • D • ITT and INSET (QTS) • Price group is always determined by the learndirect code(s) of the course the student is on

  34. Price groups (2) These are (for Table 7): • B • C • C1 • C2 • D • Final mappings can be found in the HEIFES12 guidance published this week

  35. Price groups (3) Learning Aims Reference Application (LARA) • The Data Service’s LARA should contain all learning aims • Inform the Data Service as soon as course is set up • If the learndirect code is missing or incorrect you must contact HEFCE as soon as possible via heifes@hefce.ac.uk so that we can liaise with the Data Service on your behalf • Correct information on LARA is important so that you can determine that it is a recognised HE course through qualification type and awarding body

  36. Price groups (4)

  37. FTE for part-time courses

  38. FTE for part-time courses (1) • Calculated by comparing the time taken to study for a course part-time to the time taken to study for it full-time • A table is available in HEIFES12, Annex J, that contains guidance to assist with this

  39. FTE for part-time courses (2)

  40. Fundability status Old-regime New-regime

  41. Identification of old-regime and new-regime students (1) Follow guidance in HEIFES rather than the Education (Student Support) Regulations 2011 Guidance on what fees may be charged and fee loans provided for eligible students, should be sought from Student Finance England • Charged regulated fees under the fees and funding regime being introduced in 2012-13 • new-regime • Includes part-time students • Full guidance in HEIFES12, Annex Q

  42. Identification of old-regime and new-regime students (2) Old-regime • Is in receipt of student support in 2012-13 that reflects the entitlements that apply to students who commenced their studies prior to 1 September 2012 and did not commence their study in 2011-12 and intermit within two weeks of starting, before returning to study in 2012-13 • Not being charged regulated fees under the fees and funding regime being introduced in 2012-13 • AND • Student is ‘continuing’, on an ‘end on course’ or ‘transferring’

  43. Identification of old-regime and new-regime students (3) ‘Continuing’ – For HEFCE funding purposes only • Without any breaks, save for normal vacation time, and allowed for under the intermission rule below, the student is aiming for the same qualification, in the same subject and mode of study as they were before 1 September 2012 • The intermission is for no more than 12 months plus any normal vacation period

  44. Identification of old-regime and new-regime students (4) ‘End on course’ – For HEFCE funding purposes only • An ‘end-on course’ means a first degree with honours taken (disregarding any normal intervening vacation) immediately after successful completion of one of the following qualifications: • Higher National Certificate (HNC) • Certificate of Higher Education (CertHE) • Higher National Diploma (HND) • Diploma of Higher Education (DipHE)

  45. Identification of old-regime and new-regime students (5) ‘End on course’ – For HEFCE funding purposes only • foundation degree • first degree without honours • and where two courses are studied in the same mode of study (that is, either both are full-time or both are part-time)'. • In most cases, the successful completion of the lower level qualification counts towards the first degree with honours.

  46. Identification of old-regime and new-regime students (6) ‘End on course’ – For HEFCE funding purposes only • Successful completion means that the student has achieved in assessment the academic standards necessary to be awarded the qualification • Does not need to be at the same institution • Does not include other combinations • E.g. CertHEto DipHEtop up

  47. Identification of old-regime and new-regime students (7a) ‘End on course’ - Example A student studies full-time at a further education college towards an HNC during the 2011-12 academic year. Upon successful completion of the HNC, they progress at the college to a full-time HND starting in September 2012. Following successful completion of the HND, the student progresses to a full-time first degree with honours at a higher education institution in the 2013-14 academic year.

  48. Identification of old-regime and new-regime students (7b) ‘End on course’ - Example A student studies full-time at a further education college towards an HNC during the 2011-12 academic year. Upon successful completion of the HNC, they progress at the college to a full-time HND starting in September 2012. Following successful completion of the HND, the student progresses to a full-time first degree with honours at a higher education institution in the 2013-14 academic year. In this case, the HND cannot be treated as an end-on course to the HNC and therefore the student would be treated as subject to the new regime in 2012-13 and each subsequent year.

  49. Identification of old-regime and new-regime students (8) ‘Transferring’ – For HEFCE funding purposes only • On the recommendation of the academic authority, a student ceases one course before its completion and starts another in the same mode of study (that is, either both the discontinued course and the new course are full-time and sandwich, or both are part-time) and at the same level (either both undergraduate or both postgraduate). AND • The course from which the student is transferring needs to have started before 1 September 2012

  50. Identification of old-regime and new-regime students (9) ‘Transferring’ – For HEFCE funding purposes only • The transferred course need not be in the same subject, same qualification aim or be at the same institution as the discontinued course • 12 months break (beyond normal vacation periods) is allowed • Cease one course and start another • Recommendation of the academic authority means that it was agreed by (i) the institution where the transfer is between courses at the same college or (ii) both colleges where the student changes institution.