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iRMS. Managing Controlled Information June 2013 Neale Stidolph Head of Information Management Dr. Laura Muir Senior Lecturer, Dept. of IM, Robert Gordon University. Topics. Managing controlled information The oil and gas information management network

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Irms
iRMS

Managing Controlled InformationJune 2013

Neale StidolphHead of Information Management

Dr. Laura Muir

Senior Lecturer, Dept. of IM, Robert Gordon University


Topics
Topics

  • Managing controlled information

    • The oil and gas information management network

    • Professional exchange and use of practical experienceto improve skills 

    • A new qualification at RGU Business School

  • Quick profile about Amor


The im energy forum
The IM Energy Forum

  • What is it and why was it set up?

  • Who participates?

  • What happens?

  • What are the benefits?


Irms

Global issue in findinginformation in data

2 x

Data is doubling

every two years

Business leaders frequently make decisions based on information they don’t trust, or don’t have

1in3

  • Sources:

  • The Guardian, 2010

  • IBM Institute for

  • Business Value, 2009

  • IBM CIO Study 2010

At what cost to the organisations?

Managers spend 2 hours a day searching for information

50 % of what they find is worthless

42 % of them accidentally use the wrong data weekly.

1/4


Irms

The Operator IM picture

Decommission/ Divest

Projects

Modifications

Production

Partners & Vendors

Sub-Surface

CorporateInfo.

Eng.Data

Eng.Docs

Ownership& Standard

Content (of all forms)

Repositories (EDRMS & unstructured)

Acquisitions

Records

Knowledge

& Legacy

Explore

Wells

Appraise

Seismic

Drill

Govern, secure, preserve and provideinformation to the data owners


Irms

Information - where is it when you need it?

1. Capital Projects

Compliance risk

Due - diligence

Data

information

2. Operations

Archive

information

time & people

Data

Time spent

Production

Compliance

Milling certificates

looking

Regulatoryrisk

Maintenance reports

Management Information

Fabrication

for information

information

Duplicate

reports

Unstructured

information

Design

Engineering

Legal

Corrosion

Incident reports

Category 1-2

3. De-commission

Weld

Certification

Structured

Construction

Commissioning

Data

infrastructure

Regulations

Water

jets

Reservoir

records

Data

Acquiring -

selling assets

procedures

Roles &

responsibilities

radiographs


Irms

  • Total

  • RGU

  • BOL

  • Nexen

  • Cairn

  • Maersk

  • Centrica

Research

  • BG

Topics

  • Taqa

  • CNRI

Events

Networking

Issues

Training

Steering Group

Best Practice





Information management expertise helping to fix it
Information ManagementExpertise: Helping to fix it

  • IM consultants and business analysts

  • Experienced document controllers

  • Training route established for document clerks

  • Developing engineering and geoscience data skills

  • New role developed; doc control technical authority

  • IM Energy Forum building best practice, sharingknowledge & experience

  • Engineering project improvements continuing

  • Oil & gas DC foundation course

  • New RGU course (projects doc control)

  • IM service catalogue


Irms

“Working with industry and professional partners is something RGU attaches great importance to in order to ensure the continued relevance of what we do.  The relationship between the Department of Information Management and Amor Group has been enormously beneficial to both sides.  We have benefited from strong industry input to our teaching and knowledge exchange activities and practitioners have had an opportunity to benefit from expertise within the University.  The relationship has led to some imaginative developments, not least the Information Management Energy Forum.  Through the forum, industry and the university came together to identify training needs and developmental gaps; this led to the creation of the Document Control Foundation course, a bespoke module highly-relevant to industry needs, which has attracted more students than any other RGU professional development short course.”

Professor Peter Reid, Professor of Librarianship and Head of Department of Information Management, RGU

I am happy to endorse Amor as an organisation committed to the development and promotion of information management and particularly its support for IM professional networking, evidence–based research and service improvement and its contribution to the development of training and career progression in IM. This has been evident in our collaboration during the KTP project and in our current collaboration agreement.

Dr. Laura Muir, Senior lecturer in the department of Information Management with departmental responsibility for knowledge exchange activity. She is also Course Leader for the MBA Information Management course and the Document Control Foundation short course


Irms

"I have worked in Document Control for over 2 years now, initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

"I decided to take this course to open up more possibilities in the job market for me following my move abroad. Being online I was able to access the course whenever I wanted to dip in and out of the topics. It gave a sound introduction and each stage was clear with good notes and diagrams. I liked being able to go over the material again and again to ensure I was ready to take each assessment. Any queries I had were swiftly answered so I felt supported throughout and even afterwards. I feel I have learnt a lot about the procedures, documents and terminology on this course and it will be of great benefit to me both now and for the future and I can thoroughly recommend it." (Jo Higham) – Jo is now in a Document Control position in Norway!

“I am extremely glad that I decided to pursue this course as it has given me an insight into DC and gained an understanding of the oil and gas industry which I was honestly clueless about. I have to say that studying the notes and sitting for the assessments was quite a challenge for me after being out of it for about 25 years but I once I got into the swing of things and set the pace and a target, there was no stopping. Well, it has been a pleasure.” (Correen Rozario)

“Although I have been in document control for many years, I learnt new information, which I can hopefully pass onto my fellow document controllers / TA's.” (Alison Brock)

“I really enjoyed participating in this course. It was really informative, and has surprised me at how much I still had to learn. Although I am currently employed in Document Control, I was amazed at the information that I had forgotten or simply did not know. This course has been very beneficial and I will recommend it to others.” (Lee-Anne Middleton)


Irms

MSc Information Management initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison):

180 credit points at SCQF Level 11 (90 ECTS points)

Graduate Certificate Information Studies:

60 credit points at SCQF Level 9 (30 ECTS points)

Document Control Foundation Professional Development Course:

5 credit points at SCQF Level 9 (2.5 ECTS points)

New Projects Document Control and Well Data Management Professional Development Courses

New Graduate Certificate courses


Irms

Please contact: initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

Dr Laura Muir

Senior Lecturer,

Department of Information Management,

Aberdeen Business School,

Robert Gordon University

Garthdee Campus

Aberdeen AB10 7QE

Email: l.muir@rgu.ac.uk


Who are amor
Who are Amor? initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

  • Formed in 2009 from a management buy-out

  • Since then, grown 20% year on year, set to hit £63m at our next annual report

  • Based in Scotland but with international offices

In the Transport sector we: have the world’s only truly integrated set of airport operational solutions that enable airports operators to establish and monitor service levels to drive an increase in performance across their airport

In the Energy sector we: deliver scalable technology managed services and process solutions to help protect production assets

In the Public Services Sector we: create ingenious IT solutions that exceed our customers' expectations through improvements and efficiencies in your business


Company profile
Company Profile initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

  • 600+ staff £57m turnover, 20% growth year-on-year

  • 50% of our income is from the Energy Sector

  • Target is growth to £250m turnover by end of 2017

  • Investment of over £4m in products & services in 2012

  • Expansion; Manchester, London, Houston & Dubaiand into public sector & transport markets

  • Planning further investment & acquisitions


Irms

Where do we initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)work?

USA Hub

UK Hub


Government frameworks
Government Frameworks initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

  • A benchmark for solid managed service performance are the government ICT frameworks

  • Amor is recognised on the major Government frameworks including the latest G-Cloud II operated by the cabinet office

  • Services include Service management, application development, programme and project management, consultancy, strategy and cloud services


What do we do in energy
What do we do in Energy? initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)

Supporting our customers' ever expanding global operations for over 20 years; our scalable technology managed services and process solutions help ensure well governed, safe and efficient operations for some of the biggest names in the energy industry

  • Our energy services and solutions include:

    • from co-sourcing to our fully managed IT service

    • information management

    • Tier III aligned data centre

    • disaster and work area recovery

    • process safety management system

    • process control system security

    • application development and support


Irms

Data Centre & Office Facilities initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)


Irms

Thank you, initially in an Aviation company and more recently for an Oil & Gas company. This course has educated me further on many aspects of my day-to-day job which I already feel is giving me a greater understanding of why what I am doing is so important. The advantages of me already working in a Document Control department for an Oil company meant that I could relate every topic to my current role and for this reason this course was a complete success and very much worth my while.“ (Gemma Morrison)any questions?

neale.stidolph@amorgroup.com

Tel. 01224 611036