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Business Meeting. Call to order
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1. McDowell County Schools Head Start and Preschool Programs Voting Members:
Carrie Atkins
Lindsay Bivins
Cindy Blackwell
Mark Brooks
Jason Brucke
Robin Gardner
Diana Harris
Janice Hensley
Jeff Haslam
Amanda Hollifield
Tawnya Kagan
Tim Ledford
Brandi McCall
Lisa McCurry
Crystal McGee
Florentina Osornio
Christina Parker
Donna Walsh
December, 2010
WELCOME
Policy Council Members
2. Business Meeting Call to order – Chairperson
Approval of Minutes from October 13 and November 17, 2010
Reports
Old Business
New Business
Next Meeting Date
Adjourn
3. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
4. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
5. Health Report December 2010 Working with teachers in updating medical care plans and checking first aid bags
Attended Health Coalition Meeting
Continue with File reviews
Gathering data for review
More children out this month due to ear infections, colds, pink eye
6. Health Report December 2010 Working with teachers on handling outside play when cold weather triggers asthma.
Did 2 health Interviews (1 for home base)
7. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
8. FAMILY SERVICESENROLLMENTERSEA FAMILY SERVICES
Family Advocates and all other staff working to make sure families in need get help
FAMILY SERVICES MEETING yesterday AT 1:30PM
9. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
10. EARLY HEAD STARTREPORT TO POLICY COUNCIL December 16, 2010
BY: ROBIN DAVIS
11. MONITORING & INSPECTIONS Playground and center inspections completed for the month.
Classroom observations
Sleeping charts, feeding schedules, child daily sheets, tooth brushing, & ongoing observations have been monitored for the month.
12. Room Decoration We had a classroom decoration contest and the best decorated room won a party. The rooms were so beautifully decorated that all of the classes received cupcakes and ice cream. Tammy Stackable was the judge and she chose four classrooms; of the four she drew out two, then one from the two. The grand prize winner was Ms. Autumn and Ms. Stephanie (Class #1). They chose a Charlie Brown Christmas theme. They will receive an additional party for the “Grand Prize”.
14. Special Events Mr. Jeff paid us a visit in November; the children always enjoy him so much.
Santa Clause visited us on the 3rd. One of the teachers took some great pictures of Santa and the children.
Fat Cat is going be visiting us on the 21st giving out books to the children.
Our staff will be having a Christmas party on the 21st at 6:00
Our staff have placed a food tree in the lobby; we hope to have enough food to give three families a Christmas Meal.
15. May you and your family be blessed with a wonderful Christmas and a Happy and Healthy New Year
From all of the Staff at Early Head Start
16. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
17. Report for Policy CouncilDecember 16, 2010Jennifer Pitman Education/ Literacy & Disabilities Coordinator We had Holiday Music Fun Wednesday provided by Mr. Jeff!!! Thank You Mr. Jeff for putting everyone into the Holiday Spirit!!
We are expecting a visit from Santa on Friday December 17!!! He will present each children with a small surprise, and listen to their Christmas wishes.
The classrooms will present their Christmas programs for Parents Friday December 17. Each classroom has a designated time. Be looking out for reminders coming home!
3 new Exceptional Children’s referrals and one placement meeting since last reported.
20. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/
Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
21. Policy Council ReportDecember 16th, 2010
28. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
29. Nutrition & Child Care Compliance Report
NOVEMBER 2010
Elizabeth Correll
Meal Counts
NOVEMBER SNACK FOOD & BEVERAGES: $1,583.37
30. Nutrition - November 2010continued
Kitchen Inspection Reports completed & received.
On site classroom/center visits completed and reports submitted.
Menus received/revised/reviewed.
Meal Invoices received/posted & submitted.
Ongoing file audits & PROMIS data entries.
Number of children with Food Allergies & Special Diets 20.
31. Child Care Licensure
Classroom/center on site visits were observed/assessed and feedback provided staff.
OLD FORT received a DCD visit: (3) violations were cited. Correction Letter is due December 21.
Fire Drills & Monthly Playground inspections were completed.
32. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
33. Human Resources Policy Council ReportBrenda McKinney, Coordinator December 16, 2010
Meetings/Trainings Attended:
-Weekly Management
-December 1 Risk Mgt. Meeting
Misc:
Employment Interviews
Conducted center visits
File Audits
Substitute Teacher Training
34. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Personnel
Fiscal
Director
Other
35. Finance
November Financials have been handed out for your review.
Note that Credit Card transactions and Non-Federal Share are included per Federal requirements.
36. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Fiscal
Director
Other
37. Director’s ReportDecember, 2010 – Peggy Freeman Our annual Risk Management Meeting was held on December 1. Thirteen of us participated with regional staff in Atlanta by conference call from the Central Office Board Room. We were informed that our Triennial Review will be an announced visit and the hints were that it will occur in the spring of 2011.
38. Only one person showed up for the Parent Focus Group on December 8, so we postponed it; we need to reschedule that meeting today.
Information Memorandum HS-10-08 from the Office of Head Start is in your packet.
39. Business Meeting: Reports Parents
Health Services
Family Services
Early Head Start
Education
Transportation/Volunteer/Mental Health
Nutrition/Licensing
Fiscal
Director
Other
40. Business Meeting Call to order – Chairperson
Approval of Minutes
Reports
Old Business
New Business
Next Meeting Date
Adjourn
41. Old Business
42. Business Meeting Call to order – Chairperson
Approval of Minutes
Reports
Old Business
New Business
Next Meeting Date
Adjourn
43. New Business Approve Revised Service Plans
Approve new hires & resignations
Other
44. Business Meeting Call to order – Chairperson
Approval of Minutes
Reports
Old Business
New Business
Next Meeting Date, Focus Team Meeting Date
Adjourn
46. Lunch provided by THANK YOU FOR BEING HERE!
See you in January!