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GM Workforce Modernisation & Planning Network. December 2013. Contents. Workforce Planning Update ESR Update – HCS codes National Workforce Assurance Tool Health Visitor Update Data Quality Update eWIN. Workforce Planning Update. Workforce Planning Update.

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Workforce Planning Update

ESR Update – HCS codes

National Workforce Assurance Tool

Health Visitor Update

Data Quality Update


Workforce Planning Update

HEE Mandate commits HEE to publishing a national Workforce Plan for England – the first time this has ever been done

The sets out how HEE will be investing in the workforce & identifying training commissions for 2014

The plan will be presented to the HEE Board on 5th December – publication date to be confirmed

HEE Workforce Planning Guide can be downloaded from eWIN here

For interest: Shape of Training Review published, examining postgraduate medical education and training to ensure that doctors now and in the future are able to meet the changing needs of patients, society and health services

Trust Roles and Responsibilities

Annual service plans are shared with Health Education North West to ensure HENW have a full understanding of the current workforce and any key areas of under/over supply

HEE guide does not address any roles in respect of assurance of the workforce aspect of the annual service plans, but the TDA do

HENW will have an on-going dialogue outside of the annual service plans to identify existing gaps or emerging needs – the networks, LWEGs and Board are part of this stakeholder engagement

Between April & July all trusts are expected to produce future workforce forecasts

This information is ultimately fed into the HENW Investment Plan and Five Year Workforce and Education Strategy

HEE will publish an England workforce forecast plan

2013/14 Timelines

Annex 2 of HEE Workforce Planning Guide

Might be subject to change

April – June / July working with trusts on annual service plans

July / August – forecasts feed into education commissioning – utilising modelling tools and local intelligence

September – first draft of HENW Investment Plan – revisions until October

October – enact education commissioning and workforce development plan

February / March – final workforce Investment Plan

Using a suite of tools and intelligence to inform the Investment Plan and education/workforce decisions via stakeholder engagement (particularly LWEGs, Board)

Your HENW Contacts

Workforce Planning by Sub-Region

Greater Manchester – Liz Thomas

Cheshire and Merseyside – Emma Hood

Cumbria and Lancashire – Ruth Cunliffe

Education Management

CPD – Gaye Jackson

Education Quality Assurance – Vicky MacMillan

LDAs – Kim Leigh

Specialist Areas

Health Visitors –

Values and Behaviours – Fiona Lord

eWIN – Emma Hood

ESR Re-coding of HCS Workforce

The current data standards for ESR coding are now available on the Health and Social Care Information Centre (HSCIC) website. This uplift is primarily to incorporate the changes to the Healthcare Scientist staff group.

The updated data standards include:

The National Workforce Data Set (NWD) version 2.6

The NHS Occupation Code Manual Version 12 (incorporating the Healthcare Science changes)

The full suite of NWD Guidance documents, the Informatics workforce coding guidance and Occupation Code Verifier Tool

ESR Re-coding of HCS Workforce

Codes will be available in ESR in December 2013, the old codes will not longer be available for use

Existing positions must be amended with the new codes from 1st January 2014 and by 31st March 2014

Using the guidance documents, coders will need to identify the correct codes for staff

If using local procedures, need to use “Amend” rather than “Correction” for tracking

There will be a combination of mass upload and local data entry required to make the relevant amendments

HSCIC Workforce Team

Workforce and Facilities Team

Health and Social Care Information Centre (HSCIC)

0113 2547205

ESR Re-coding of HCS Workforce


1. Local Workstructures Administrators and/or Workforce Information specialists should liaise with their HCS lead to identify any HCS-related Positions in their Workstructures and determine what changes are required in order to implement the revised classifications.

2. Organisations that wish to make use of the mass update facility must raise an SR via Remedy stating that the SR is for the attention of the ESRNHSINT group and with the completed spreadsheets attached.

3. The NHS Interface Team will coordinate work with the organisation to ensure that the required changes are made as soon as possible.

4. Organisations may submit SR’s prior to the release of the new values at the end of December 2013 but should be aware that updates cannot be actioned until the values are available within ESR.

Workforce Assurance Tool

Reminder that HEE are seeking responses on the WAT

Do you or someone in your organisation currently have an active role in the WATs implementation or development in your org/area?

Is the WAT fully implemented within your org/area? And to what extent i.e. implemented but not used / Non-FT’s in our area only etc?

What do you/your Providers see as the main benefits of the system?

What do you/your Providers see as the main issues/challenges with the system?

What do you/your Providers think would make the system more useful under its current purpose?

Send to:

Health Visitors

Year to Date Position 2013/14

The Mar-14 target is 1656.90

Currently 192.07 FTE away from the target

Outturn of newly qualified Health visitors expected over the next few months

Health Visitors

North West modelling for 2013/14 takes into account natural turnover, attrition and the outturn of newly qualified students into the Health Visiting workforce.

Data Quality Information

Acute and mental health trust in England data quality results published in Health and Social Care Information Centre report:

Available on HSCIC here or eWIN

Woven report ex-employees validation limited to leavers since 1st July 2012

Woven report GMC/GDC registration validation been corrected. Scores might have changed but are now correct

Emphasis on putting in place strong data collection & validation processes remains

Data Quality: North West Score

NW retained first place Nov-12 to Nov-13

Error count decreased by 1399 (11.1%) errors Oct-13 to Nov-13

Error count decreased by 1,623 (12.7%) errors Nov-12 to Nov-13

Data Quality: Maximum Scoring Organisations

0 organisations in the North West in November 2013 achieved a maximum score of 10,000

1 organisation achieved a score of 9995:

Stockport NHS Foundation Trust

For full ranking please access eWIN’s data quality reports here:

Data Quality
  • Full reports on eWIN: direct link
  • To navigate:
  • 1. Select Data Quality
  • in Benchmarking Service
  • 2. Four reports are currently available and a guidance page
  • 3. Demos can be set up on request


  • Resources. Intelligence. Innovation.
  • Available in the Local Education and Training Board areas East of England, North West, Thames Valley, Wessex and Yorkshire and the Humber
  • NHS workforce focused portal designed to support delivery of QIPP, transition and productivity challenges
  • Aligning to Education Outcomes Framework and HEE and LETB priorities
  • New eWIN live May 2013 at @ewin_portal

Resources. Intelligence. Innovation.


eWIN is

  • A communication platform to drive a culture of sharing knowledge and generating innovation
  • A repository of good practice case studies, hot topics, bulletins, news and events
  • A benchmarking service providing valuable workforce indicators and modelling tools @ewin_portal

Resources. Intelligence. Innovation.


Workforce Modernisation

  • Dashboard
  • The dashboard pulls together data on the commissioning and development of new roles; mainly Assistant/Associate Practitioners and Advanced Practitioners
  • The dashboard has views by organisation, by county, by region, and an aggregate view across the North West. Organisations can also be compared
  • Each North West NHS provider organisation has received a data sheet with a summary of the workforce modernisation data known to date
  • Each organisation then has the opportunity to check and amend their workforce modernisation data before it goes into the dashboard. The data sheet also requires signoff to confirm permission to share the data via the dashboard.
  • The data will be refreshed periodically through further data collections @ewin_portal

Resources. Intelligence. Innovation.


Workforce Modernisation

  • Dashboard @ewin_portal

Resources. Intelligence. Innovation.



  • How can we assist you?
  • We have an eWIN community for Workforce Planning and Modernisation in development
  • What would you like to see here?
    • Regional sharing
    • Sub-regional sharing
    • Relevant national information
    • Focus on…. Conversations or groups on specific areas – e.g. Emergency Department Workforce Skill Mix
    • Help us make this community work for you! @ewin_portal

Resources. Intelligence. Innovation.



  • How can we assist you? @ewin_portal

Resources. Intelligence. Innovation.


Senior Workforce Analyst

0161 625 7774

Any comments or questions?


Resources. Intelligence. Innovation.