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Workforce Planning - PowerPoint PPT Presentation


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Workforce Planning. Objectives. At the end of the session, participants will be able to: define workforce planning state the fundamentals of workforce planning mention steps in building workforce link workforce planning to HR functions. Learning Objectives.

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objectives
Objectives
  • At the end of the session, participants will be able to:
  • define workforce planning
  • state the fundamentals of workforce planning
  • mention steps in building workforce
  • link workforce planning to HR functions
slide3

Learning Objectives

At the end of the session, participants will be able to:

  • Prepare a workforce plan
  • Appreciate the critical importance of workforce planning in the success of the organisation
  • Identify steps to take in creating a framework for the use of workforce planning.
  • Identify HR strategies and plans focused on creating maximum impact in a business or other organisation
  • Appreciate the tools and technologies that can support workforce planning
defining workforce planning
Defining Workforce Planning
  • Strategic workforce planning is the process of analysing and forecasting the talent an organisationwill need to achieve its strategic objectives.
  • Operational workforce planning tends to deal with the shorter term and include the framework, systems and processes, tools, templates and techniques that will support decision making on a day to day basis.
purpose of workforce planning
Purpose of Workforce Planning
  • To proactively deal with anticipated and unexpected changes in the workforce demands and supply.
  • To develop a planning process that clearly links Human Capital strategy to Business goals/objectives.
workforce planning framework
Workforce Planning Framework
  • Ownership: The process is owned by HR with a strong input from the line managers and finance
  • The Team: HR, finance, business planning and strategy
  • Timing: In line with the organisation’s planning cycle
workforce planning steps
Workforce Planning - STEPS
  • Articulation of the organisation’s strategic direction
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
workforce planning tools
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • What is the vision, mission, goals?
  • What are the current and projected objectives?
  • What does the environmental scan indicate.
  • What talent is required – quantitative, qualitative – skills, diversity?
  • What is current HC, turnover rate – voluntary, involuntary, age related?
  • What is the trend of absences for sickness, health related, strikes?
a demand analysis example
A Demand Analysis Example

Workforce Strategy

Workforce Implications

Who do we need?

How many?

Where to locate medical teams

How to build the teams

How to develop required skills

  • Deliver minimum healthcare standard to all state residents through all local governments
workforce planning tools1
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • Headcount
  • Analysis by level, skill, location, gender.
  • Entrants
  • Acceptance rates
  • Exits
  • Demographic trends
  • Graduate trends
  • Business, Snr Mgt and Strategists outlook for future roles.
workforce planning tools2
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • Identify the gap between supply and demand
  • Segment by location, level, type
  • Determine critical gaps and priorities
workforce planning tools3
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • Recruitment
  • Retirement
  • Placement
  • Learning and development
  • Career planning
  • Compensation and benefits
  • Performance Management
  • Employee relations
workforce planning tools4
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • Determine the cycle to be applied. Annual, quarterly, as the need arises
  • Establish a model for planning
  • Get management and workforce buy-in
  • Administer the tools
workforce planning tools5
Workforce Planning Tools
  • Demand Analysis
  • Supply Analysis
  • Gap Analysis
  • Strategies
  • Implementation
  • Evaluation
  • Periodic review of actual against plan
  • Escalation framework for variances
  • Action plan for variances
building an effective workforce
Building an Effective Workforce
  • The right people: Competencies
  • People in the right place: Gap analysis
  • Doing the right thing: PMS
  • At the right time: KPI
case study exercise
Case Study Exercise
  • Consider your State Government Civil Service
  • In your groups, discuss and summarise how you think workforce planning can impact on MDA performance by answering the following questions:
  • What does HR need to know?
  • What are the key metrics that should be tracked & evaluated?
  • How can the top business objective be met through HR actions?
  • One person per group to present to the whole house (5 mins)
  • 15 MINUTES!
overcoming barriers and challenges
Overcoming Barriers and Challenges

Barrier

Mitigant

Record keeping

Senior management buy-in and commitment

Goal congruence; system & process

Training and development

Institutionalise innovation and programme’s sustenance.

  • Availability of information
  • Silo operations
  • Business and HR strategy alignment
  • Competencies
  • Changing administrations, politics and priorities
workforce planning benefits
Workforce Planning: Benefits
  • Improve pro-activeness
  • Improve HR effectiveness
  • Increase productivity
  • Increase internal and external customer satisfaction
  • Improve employee satisfaction
  • Ability to meet organisation development goals