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Coordination & Partnerships

Chapter 6. Coordination & Partnerships. Coordination. Ability to organize functional resources, and organizational resources Examples of coordination?? How do we coordinate resources??. Coordination. Coordination both within an organization and across organizations.

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Coordination & Partnerships

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  1. Chapter 6 Coordination & Partnerships

  2. Coordination • Ability to organize functional resources, and organizational resources • Examples of coordination?? • How do we coordinate resources??

  3. Coordination • Coordination both within an organization and across organizations. • Examples of coordination within? • Examples of external coordination?

  4. Coordination • Coordinating organizational tasks, roles, functions, and units so they work effectivelytogether. • Duplication, overlap, missed tasks = ineffective

  5. Internal Coordination (Vertical) • Vertical coordination focuses on formal systems of control. • Typified by the use of (3): • Organizational hierarchies and authority • Policies, procedures, rules, and standards • Accountability systems….

  6. Internal coordination (Vertical) • Accountability • Responsibility of organizations or individuals for their actions & to justify their decisions to stakeholders • Who are we professionally accountable to? • How is performance measured??...

  7. Internal coordination (Vertical) • Accountability • How is performance measured??... • Org - Outputs & outcomes • Individuals – eeevals, outputs, outcomes

  8. Internal coordination (horizontal) • Lateral techniques to integrate efforts • How would you do this??

  9. Internal coordination (horizontal) • Meetings & direct contact • Teams & task forces • Integrated roles & coordination efforts • Electronic networks

  10. Meetings and Direct Contact • Regular meetings are used to discuss goals and progress, assign responsibilities, and address issues or concerns relevant to the group. • Positives of meetings?? • Negatives of meetings??

  11. Meetings and Direct Contact • Positives: • regular interaction • connection to what you and others are doing • development of personal connections • Negatives • waste of time and organizational resources

  12. A Good Meeting… • 1. achieves the meeting's objective. • 2. takes up a minimum amount of time. • 3. leaves participants feeling that a sensible process has been followed.

  13. Effective Meeting Checklist • Identify a purpose and set clear objectives • Invite the right people and the right number of people. • Set the ground rules.

  14. Effective Meeting Checklist • Create and distribute an agenda in advance. • Priorities – what absolutely must be covered? • Results – what do need to accomplish at the meeting? • Participants – who needs to attend for it to be successful? • Sequence – in what order will you cover the topics? • Timing – how much time will spend on each topic?

  15. Effective Meeting Checklist • Clarify the action steps and responsibilities. • Follow up and follow through promptly! • Find the right # of meetings to have.

  16. Teams & Task forces • Teams • Groups of people who work together to accomplish a common goal • Task forces • Short term team & disbanded when goal accomplished • Why form them???

  17. Teams & Task forces • Why form them??? • Coordinate work across various functions • Solve problem • Produce a specific product • RPA examples…

  18. Teams & Task Force Failures • Lack of: • Leadership • Shared values • Resources & commitment to team’s purpose • Accountability • Synergy & group cohesion • Willingness to share or participate

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