CMS M&O-B Scrutiny, CERN, 30 Jun 2014

1. CMS M&O-B Scrutiny, CERN, 30 Jun 2014 Tracker

2. Fast Facts

3. Tracker M&O Items Overview • EN/CV maintenance fees • Leak search and repair • Fluid chemical analysis, fluid cleaning • Replacement of faulty parts (pumps, motors, valves, gaskets, pipes,…) • Infrastructure improvement, • THIP(in LS1) • Procurement of spares • Repair of faulty modules (cost per unit - • Repair Contract on M&O-A) • Repair of infrastructure • Improvement of infrastructure • Improvement of performance (dev&prod) Hardware M&O tasks • Plant (N2, dry air) parts: pumps, driers, compressors, instrumentation; • Filters; piping • TK sealing, THIP(in LS1) • E-pool rentals • Repair, FW upgrade, performance improvement for: • Feds, FECs, local DAQ PCs,… • Repair/Replacement, HW/ FW upgrade, performance improvement for: • T/RH probes, PLCs & batteries, interlocks, PCs, infrastructure • Cleaning • Infrastructure (wiring, air conditioning,…) • “Furniture” (desks, benches, printers, workstations,…) • Specific test/dev setups General Operations • CERN rental cars • CERN GSM phones • Shipping • Business Travel • Calibrations • Alignment • DQM, DCS, DSS; operations • THIP(in LS1) • Small items at/through CERN store for any M&O task, e.g. THIP(in LS1) • Mechanical shop work for any M&O task • Mockups Offline M&O

4. 2013 Income Report • Tracker budget Requests are not split into Cash and in-kind part at the origin • in principle we would like all contributions in Cash. • However, a few FAs may provide part of their contributions in-kind. • In 2013, in-kind contributions were provided exclusively as: Manpower • Received: 98.2%(cash 87%of received; in-kind 13%) • Received + Invoiced: 98.9%

5. 2013 Budget Request vs. Needs • Before showing the 2013 Expenses, in order to correctly compare them to the Budget, it is worth reminding that: • A significant part of maintenance & repair work planned for LS1 had been budgeted (and the related contribution collected) already in 2010-2012. • Due to slipping on the LS1 onset (until March 2013 in fact) and this deferral of that work, this had generated a sizeable cash reserve. • This cash reserve was taken into account in formulating budget Requestsfor 2013 and 2014 which were both reducedcompared with estimated Needsso as to make use of the accumulated savings. • For 2013 Needs were estimated to be 2030 kCHF, but the Request was only 1580 kCHF.

6. 2013 Expense Report • Finally paid expenses, compared to Needs (2030 kCHF), not to Budget In kind Communications breakdown Publications 11.0 Cars 27.2 Shipping 5.2 Phone 14.6 Travel 12.0 Total 70.0 • While the official 1580 kCHFbudgetappears overrun by 1793-1580 = 213 kCHF (13%), an underspending of 237 kCHF (11.7%) is observed w.r.t. the estimated Needs. • At the end of 2013 ~50 kCHF more expenses were in the status of Open Commitment

7. Manpower Distribution 2013 Distributed over about 40 persons

8. Manpower Distribution 2013 Distributed over about 40 persons Tracker Going to Operating Cold

9. 2013 Underspending

10. Projection for 2014 Request for 2015 • Also for 2014 (second LS1 year) Budget was determined aiming to exploiting accumulated cash surplus via a reduction of Requestw.r.t. Needs • Estimated needs: 1845kCHF • Budget requested: 1515kCHF, reusing 330kCHF • In 2014 we have spent 900 k so far • We maintain that, at the end of LS1 (*), we expect to have exploited all the past savings originally requested for LS1 works and will be left with the • baseline cash reserve of ~250 kCHFthe normal error bar on the any estimate • Therefore, unlike 2013 and 2014, the 2015 Request does not take into account any reuse of saved cash _____________________________ (*) Not necessarily in 2014, but at the end of LS1, and even later, as sometimes we get recharged (from TC, from EN-DT,…) with a delay

11. 2015 Budget Request Manpower reduced by 60k w.r.t. 2014, i.e. back to running-period level Budget request for 2015 is 170k less than the 2014 reduced 35kcompared to one-year-ago projection (was 1380k) No longer separate columns Pixel / Strips !

12. For info: Pixel/Strips Merging • As of 2015 TK presents a single combined budget: • Both communities involved in defining the whole (single) budget. • Simply shared among all TK PhD authors. Why, and why now • Communities are merging/migrating with the upcoming upgrades - Interests are shifting, “borders” are blurring • Now towards Pixels (Phase I) • Later probably again towards Outer part of TK (Phase II) • Many components (Cooling, Dry Gas, Controls are technically common and indeed expenses have been accounted separately with a conventional splitting • The Tracker has, and has had for a long time, a single Management Team working for both sub-systems

13. 2014 + 2015(Planned) Manpower Distribution Manpower financial effort moves back from LS1 refurbishments to data-taking operation! • TK M&OB-subsidized manpower reflects, cost wise, about 1/15 of the full Project manpower needs • Most of the manpower actually has to come from the collaborating Institutes (EPR) ! • Number of individual persons supported is expected to be ~ 25-30

14. Projection 2016-2018 No further major refurbishments are planned for the TK in LS2. If nothing breaks during Run2, budget for 2018 could even be lower than 2016/2017. We made it flat to provide for some possible small repairs

15. Evolution 2008-2018 Cash found when I took office on 01.01.2009 On 17 Jun 2014 All ‘accumulated cash’ values are 93k higher that in past reports due to switching to accounting only final payments instead of including open commitments