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Chairing Meetings More Successfully

CHAIRING MEETINGS MORE SUCCESSFULLY. 2. Today's Agenda. 5 Golden RulesA Few More Tips

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Chairing Meetings More Successfully

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    1. Chairing Meetings More Successfully John Bramhall

    2. CHAIRING MEETINGS MORE SUCCESSFULLY 2 Today’s Agenda 5 Golden Rules A Few More Tips……… Common Problems Q&A Close

    3. CHAIRING MEETINGS MORE SUCCESSFULLY 3 5 Golden Rules Know the meeting’s objective(s) Prepare, prepare, prepare Keep the meeting on track Capture outcomes Make people want to come back!!!!!!!!!

    4. CHAIRING MEETINGS MORE SUCCESSFULLY 4 Know the meeting’s objectives What outcome(s) do you want? What will success look like?

    5. CHAIRING MEETINGS MORE SUCCESSFULLY 5 Prepare, Prepare, Prepare (1) Agenda Route to meeting objectives. Don’t try to do too much. Be Specific. For example: “Admissions” Almost meaningless “Admissions Strategy 2008/09” Better “Review 2007/08 admissions, identify improvement opportunities and agree action plan for 2008/09” Now I know what we’re going to do

    6. CHAIRING MEETINGS MORE SUCCESSFULLY 6 Prepare, Prepare, Prepare (2) Get the right people. Papers out in advance Familiarise yourself with the papers Determine key players for each item. Estimate timings Venue, layout, equipment & refreshments Preparation -> Confidence -> Effectiveness

    7. CHAIRING MEETINGS MORE SUCCESSFULLY 7 Keep the meeting on track Stick to agenda Encourage participation Intervene whenever necessary - but only when necessary Watch the time Stand your ground!

    8. CHAIRING MEETINGS MORE SUCCESSFULLY 8 Capture Outcomes Summarize discussions Agree next steps and responsibilities Issue minutes promptly

    9. CHAIRING MEETINGS MORE SUCCESSFULLY 9 A Few More Tips…….. Plan running order carefully. Watch Matters Arising. Rehearse introductions to difficult subjects. Be a role model. Use presentations/guest speakers to introduce variety. Measure meeting effectiveness

    10. CHAIRING MEETINGS MORE SUCCESSFULLY 10 Common Problems Digressions Going round in circles Side conversations Running late Non-participants & dominating individuals Missing key people

    11. CHAIRING MEETINGS MORE SUCCESSFULLY 11 Questions & Answers

    12. CHAIRING MEETINGS MORE SUCCESSFULLY 12 Thank you.

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