1 / 15

Exec Handover Training Chairing Skills

Exec Handover Training Chairing Skills. May 2014. Agenda. Presentation Responsibilities – Before the Meeting Responsibilities – During the Meeting Responsibilities – After the Meeting Discussion – Characteristics of a Good Chairperson Exercise on Strategies to Handle Difficult Situations.

elke
Download Presentation

Exec Handover Training Chairing Skills

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Exec Handover TrainingChairing Skills May 2014

  2. Agenda Presentation • Responsibilities – Before the Meeting • Responsibilities – During the Meeting • Responsibilities – After the Meeting Discussion – Characteristics of a Good Chairperson Exercise on Strategies to Handle Difficult Situations

  3. Underpinning principles • As an effective chair, you need to understand the key roles that you have, how to handle the mechanics of different meetings. All of this needs to be undertaken in the context of the rules ……that apply ..... and finding the best ways to encourage participation while dealing with the personalities you face • LG Improvement Development Agency 2006

  4. The Role of the Chair • Maintains standards and focus on the aims of the committee/ working group or meeting • Ensures effective communication between members and also with anyone outside the group • Runs the meeting and sets the agenda • Ensures the other people in the meeting get accurate, timely and clear information • Gives clarity on decisions • Makes sure decisions are acted upon • Builds and develops team work

  5. The Role of the Chair To enable all views to be heard, conclusions to be based on reasoned argument, consensus or compromise and those conclusions to meet the aims of the meeting/ group/ organisation/ committee

  6. Responsibilities Before Meeting

  7. Responsibilities During A Meeting

  8. Responsibilities After the Meeting

  9. Behaviours of a Good Chairperson What does a good Chair person do to ensure the purpose of the meeting is met? Discuss!!

  10. Behaviours of a Good Chair • Manage difficult situations • Good listener • Able to work out what people actually mean (tone, body language etc.) • Opportunity for everyone to be heard • Lead by example • Show respect • Uphold SU values • Don’t talk too much • Summarise • Highlight if the topic is drifting • Ask for advice when they need it

  11. Helpful Phrases • It seems there is a consensus on.. • It seems these areas are agreed…. • It seems this is the issue we need to resolve…. • Are there other points that have not been raised? • On the basis of what you have said… • Can we explore “x” point a bit further? • Perhaps we need some more information on that before we reach a conclusion

  12. Practical Things Where you sit is important • Central so you can see and hear everyone • Near minute taker or advisor Handover the Chair if you feel you wish to contribute more fully Some actions/ discussion can happen outside of the meeting

  13. Strategies to Deal With Difficult Situations What would you do if…..? • Someone is talking too much, dominating the meeting • Someone never speaks • One person never agrees with anyone else and finds ways of derailing the discussion • Someone does not listen to others/ cuts them off mid sentence or disregards their contribution • People start to shout • People are having side conversations • Personal comments are made • Someone is upset as a result of a discussion • Consensus can not be reached

  14. Areas of Concern Are there aspects of Chairing a meeting you would like to discuss?

  15. Questions?

More Related