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Board Budget Workshop

Board Budget Workshop. Office of Accountability September 20, 2011. Office of Accountability: Assessment Services Department. Responsibilities Coordinate the administration and processing of all district, state, and federally mandated assessments

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Board Budget Workshop

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  1. Board Budget Workshop Office of Accountability September 20, 2011

  2. Office of Accountability:Assessment Services Department Responsibilities • Coordinate the administration and processing of all district, state, and federally mandated assessments • Provide training and support for site test coordinators and principals; • Maintain test security ensuring appropriate test administration and test preparation procedures are followed at all school sites • Conduct investigations of reported testing problems Staffing (FTE = 10; all classified) • Director, 3 Administrative Assistants, 2 Administrative Aides, 2 Clerk Typists, and 2 Stock Clerks

  3. Office of Accountability:Monitoring and Accountability Reporting Department Responsibilities • Train and support sites with SPSAs (SBB), SSCs, WASC • Support the District Advisory Council (DAC) for Compensatory Education • Monitor federal and state compliance for compensatory education programs • Complete the Consolidated Application Staffing (FTE = 7; 4 certificated and 3 classified) • Program Manager, 3 Resource Teachers, 1 Planning Analyst, 1 Administrative Aide, 1 Clerk Typist

  4. Office of Accountability:Performance Management and Evaluation Department Responsibilities • Conduct program and policy evaluation; • Perform mandated parent notification for Program Improvement; • Facilitate/write school PI restructuring plans; • Provide training, support, and oversight for DataDirector; • Provide survey/scanning services for other departments • Provide support to QEIA schools Staffing (FTE = 5; 1 certificated and 4 classified) • Director, 1 Resource Teacher, 1 Educational Research Specialist, 1 Research Analyst, 1 Microcomputer Applications Training Specialist

  5. Office of Accountability:Research and Reporting Department Responsibilities • Process student, school, and district achievement, assessment, demographic, and other data; • Analyze data and prepare reports (e.g., CST, CAHSEE, dropouts and graduates, AP, SAT, ACT, etc.) • Collect, transform, and submit data for mandated reporting (e.g., CALPADS, CBEDS, OCR, SARC, etc.) • Maintain an extensive website to make data accessible to staff and public • Coordinate and monitor research within the district • Maintain the Course of Study and UC a-g course lists • Support the Board, district leadership, and staff with customized data and analyses for their reporting, planning, decision-making, fundraising, and other needs Staffing (FTE = 11; all classified) • Director, 3 Educational Research Specialists, 3 Senior Systems Analysts/Programmers, 1 Research Systems Analyst, 1 Editor, 1 Planning Analyst, 1 Administrative Assistant

  6. Office of Accountability Responsibilities • Oversee work of branch departments • Oversee updates to the Local Education Agency Plan • Prepare briefings and communicate with the Board, staff, and the public • Contribute to district initiatives (e.g. CRCP, Strategic Process, School Closure, AAAE workgroups) • Maintain relevant district procedures Staffing • Executive Director, Supervising Administrative Assistant • Total FTEs = 35

  7. Office of AccountabilityPriorities • Mandates and compliance • Serving sites (teachers and principals) and departments • Agreements/Contracts (e.g. grants) • District/Board priorities • Ad hoc requests

  8. Office of AccountabilityBudget Challenges

  9. Office of AccountabilityBudget Challenges • Elimination of district screening and diagnostic assessments • No expansion of district benchmark and formative assessments • Lack of data to effectively implement RTI2 and other interventions • Assignment of work to diminishing numbers of staff • Limited ability to conduct program evaluations • Reduced ability to respond to new initiatives • Reduced ability for others to collaborate/meet deadlines • Quality of data can be compromised

  10. Office of AccountabilityCost Efficiencies • Use district resources where possible for services • Use lowest bidders on outside contracts • Complete or bring projects in-house (e.g., SARC FITNESSGRAM, PBIS surveys, PI restructuring plans) • Automate processes where able (internally and across district, e.g., GATE, Special Ed.)

  11. Office of AccountabilityCost Effectiveness • Maximize apportionment reimbursement (~$475K for state assessments) • Cost avoidance (re-scoring of tests) • Avoiding categorical fund repayments • Building capacity for staff to be self-sufficient in data access and analysis • Provide services and supports to increase efficiency in other departments (e.g., Special Ed., GATE). • Assuring accuracy of data

  12. Office of AccountabilityProgrammatic Differences in 2011-12 • Reduced staffing results in less timely support to schools and delays in responding to staff and public data requests • Increased CALPADS work (more cycles) and less staff time • Increased number of schools in PI; more schools in Year 4 to write restructuring plans • District PI Year 3 — Corrective Action • Fewer/different staff members at sites to enter data; therefore, quality of data (accuracy and cleanliness) could be compromised; district achievement indicators may be affected

  13. Office of Accountability:Impact of Further Cuts • Increased time to respond to staff and public information/data requests • Quality of data (accuracy and cleanliness) could be compromised; district achievement indicators may be affected • Cuts in other departments and at schools affect our ability to gather complete and accurate data • Reduced support/training for DataDirector • Increase in testing irregularities; could affect accountability results • Potential loss of state reimbursement for state testing • Further lack of data to effectively implement RTI2 and other interventions • Lack of support to other programs/initiatives (e.g., GATE, PBIS, Sp. Ed., grants) • Reduction in site training/support with SPSAs and SSC mandates • Increased risk of non-compliant use of categorical funds • Inability to conduct program/policy evaluations

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