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Finance Network Meeting Agenda - October 14, 2004

Join us for the Finance Network meeting on October 14, 2004, where we will discuss important announcements, policy developments, and updates on the budget system. Highlights include a year-end close retrospective, a spend forecast schedule, and a review of audit procedures for effort reporting and cost distribution. We will also introduce new hires and explore open positions within the Office of CFO. Don't miss the BLIS User Meeting for updates on project cost analysis and ReportNet capabilities.

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Finance Network Meeting Agenda - October 14, 2004

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  1. Finance Network October 14, 2004

  2. Agenda • Announcements – Axthelm+ • Policy Development - Mock • Year End Close Retrospective - Axthelm • Budget System – Nosek • Mystery Guest

  3. Announcements • New Hires • Open Positions • Spend Forecast Schedule • Audit of Effort Reporting & Labor Cost Distribution • BLIS User Meeting

  4. New Hires & Transfers • Glenna Rogers – AFRD Sr. Resource Analyst • Paula Meo -Payroll Manager • Sui-Hing Jen -Sr. Payroll Accountant • Lon Freeman -Sr. Financial Analyst -Indirect Budget Group • Minh Huebner - Budget Officer (starts 11/15) • Kathleen English -from Financial Systems to A/R • Suzanne Nolan -from Computing procurement to Institutional Services sub contracts

  5. Open Positions in Office of CFO • Controller (Fernandez) • Resource Analyst – Physical Biosciences (Dere) • Senior Financial Analyst – Direct Budget (Moore) • Financial Training & Development Specialist (Mock) • Financial Systems Analyst (Corsair)

  6. Management Report is now the Spend Forecast

  7. Spend Forecast Schedule

  8. Spend Forecast – Why Important? • More effective, predictable use of indirect budgets • Provides year-end planning flexibility • Helps prevent need to change rates mid-year or later (eg, year end) • Opportunity to coordinate Division staff planning with institutional planning

  9. Audit: Effort Rptg & Cost Distribution • Assess accuracy & integrity of effort cost distribution and reporting • Assess adequacy of internal controls • Assess compliance with policies and procedures • Interviews of employees in scientific division having variety of funding sources • Will include reviews of effort transactions including resource adjustments • When: Kick off next week

  10. BLIS Update • Demo and presentation on Tuesday, Oct 26 from 2 to 4 in Perseverance Hall • Topics • Demo of project cost analyzer • Input on Plan to replace IRIS • ReportNet implementation plan • Training opportunities • Would also like to restart Reports Committee: focus on IRIS replacement, report quality, and use of ReportNet capabilities

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