Ammunition & Explosives Regulation: Ensuring Safety Compliance in National Defence

1. Director Ammunition Explosives Regulation (DAER)PARARI – November 2017 DAER CONOPS Mr. Gilles Belley Director Ammunition and Explosives Regulation National Defence Headquarters Ottawa, Canada 819-939-8425 RDIMS: OTT_LSTL-# 4746277 UNCLASSIFIED

2. Outline • Context • Ammunition and Explosives (A&E) regulatory model. • A&E compliance assurance program. • A&E Safety Program (AESP): • Performance metrics; and • Communications strategy and plan. • DAER annual report to the Chief of the Defence Staff and the Deputy Minister. UNCLASSIFIED

3. Context • The Department of National Defence spends between $175M – $180M yearly • 38M rounds of SAA fired in training last year • A&E under the direction or control of MND are exempt from the Explosives Act • DAER created in 2006: • Ensure due diligence in light of DND’s exemption • DAER to provide an annual report to DM/CDS on the state of A&E safety within the DND/CAF UNCLASSIFIED

4. Context • Regulatory oversight over departmental A&E activities will be accomplished through: • Policies, orders and directives. • The management of the Ammunition and Explosives Safety Program (AESP). • The execution a compliance assurance program. UNCLASSIFIED

5. Ammunition and Explosives Regulatory Model UNCLASSIFIED

6. A&E regulatory model – life cycle-based • Used to represent the scope of DAER’s policy and regulatory roles: 2006 – 2016. UNCLASSIFIED

7. International Regulatory Best Practice Regulated Community Deputy Minister/Chief of the Defence Staff A&E regulatory model – 2017 onward National Legislation (Acts & Regulations) DAER Reporting Direction Ammunition program Ammunition program Compliance Results Accidents/incidents Policies & Directives Compliance Activities Stakeholder Feedback UNCLASSIFIED

8. Ammunition and Explosives Compliance Assurance Program UNCLASSIFIED

9. Timeline Today So what? Start of comprehensive compliance verification of L1s through the A&E Safety Inspection (AESI) Functional Authority over A&E Regulations and Safety UNCLASSIFIED

10. Current compliance assurance progam measured against the 9-element AP Ammunition and Explosives Safety Inspection (AESI) Safety Note: all other observations are ad hoc (demil/disposal, infrastructure, training, etc.) UNCLASSIFIED

11. A&E safety regulatory oversight strategy • Regulatory oversight over departmental ammunition and explosives activities will be accomplished through: • Policies, orders and directives. • Ammunition and Explosives Safety Program. • The execution of and ammunition program-based (by element), risk-informed compliance assurance program. A&E Safety Compliance Policies, orders, directives AESP UNCLASSIFIED

12. Compliance assurance program environmental scan CONCEPTUAL ILLUSTRATION UNCLASSIFIED

13. DAER annual report – A&E Safety Program risk CONCEPTUAL ILLUSTRATION A&E Safety UNCLASSIFIED

14. Compliance program – going forward • Engage senior leadership: • Over comprehensive review of each of the 9 elements of the Ammunition Program within the context of continual improvement; and • To establish specific AESIs by element. • Periodic ADM (Review Services) evaluation to validate conduct and performance of compliance program. UNCLASSIFIED

15. Ammunition and Explosives Safety Program UNCLASSIFIED

16. A&E Safety Program – Occurrences A&E occurrences 2010/2016 UNCLASSIFIED

17. A&E Occurrence Analysis – FY 2016/2017 UNCLASSIFIED

18. A&E Safety Program – Impact? A&E occurrence FY 2016/2017 If we were to accept a ratio of 15 incidents for each accident. Bird F. (1974), Management Guide to Loss Control, Atlanta, GA: Institute Press. UNCLASSIFIED

19. AESP – going forward • Develop an AESP communications strategy. • Establish performance metrics to measure desired outcome (ex. incident to accident ratio). • Engage senior leadership over execution of a communications plan. • Execute, derive lessons learned and amend as required. UNCLASSIFIED

20. DAER Annual Report UNCLASSIFIED

21. DAER annual report - going forward • Initiated a review of the format and content of the annual report. The desired end state is to:  • generate a concise report; • reflect an ammunition program-based structure; • generate flexibility in content; • reduce the number of pages; • expedite the drafting and promulgation; and • create a report that generated interest to increase A&E safety awareness. UNCLASSIFIED

22. DAER annual report - going forward • Website-based supporting documents/data. • Execution of AESIs against AP elements will be risk-based (cycled). • Report has gone from 144 to 68 (34 unilingual). • Semi-rigid cover/bilingual format to a magazine format with separate English and French copies. • Intent is for future reports to be finalized prior to Aug of a given FY. UNCLASSIFIED

23. DAER annual report - going forward • Strategic pause WRT the reporting of statistics: • 1 Apr 2017 roll-out of the A&E Safety Information Management System (AESIMS); • Creation of a position to conduct statistical analysis through data gleaned from AESIMS; and • Statistical analysis output: relevant “so whats” to the ops communities. • Engage other departmental regulators on possible synergies between organizations and respective annual reports (ex. Lighting protection systems). UNCLASSIFIED

24. Questions UNCLASSIFIED

25. Backup slides UNCLASSIFIED

26. Compliance levels UNCLASSIFIED

27. Compliance Assurance Model Plan: set objectives, desired regulatory outcomes Policy Engagement Adjust : bring about corrective action Continual improvement Check : analyze results against desired outcomes UNCLASSIFIED

28. Prevention Model Reporting UNCLASSIFIED