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SitePublisher Agency Rollout Strategy

SitePublisher Agency Rollout Strategy. TeamSite Today. TeamSite Today. 92 parent sites 46,000 pages 273,000 files. SitePublisher Benefits. WYSIWYG canvas Drag-and-drop assembly Point-and-click, in-context editing Dynamic content Component flexibility Improved navigation. Same page*.

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SitePublisher Agency Rollout Strategy

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  1. SitePublisherAgency Rollout Strategy

  2. TeamSite Today TeamSite Today 92 parent sites 46,000 pages 273,000 files

  3. SitePublisher Benefits WYSIWYG canvas Drag-and-drop assembly Point-and-click, in-context editing Dynamic content Component flexibility Improved navigation

  4. Same page* Less time

  5. Project Goals • SitePublisher for all • Encourage new content • Enhance look • Faster look-n-feel updates • Increase flexibility • Easier external integration • Bulk page transformation • Turn off TeamSite content

  6. SitePublisher Status

  7. Pilot - Agencies Enabled Why isn’t SitePublisher being leveraged?

  8. Pilot - Beyond Enablement Start page migrations September 1 Smallest pilot sites to largest All pilot agencies in process by Oct 31 In parallel when possible

  9. Pilot – Active Engagement Weekly individualized meetings Site assessment Prioritize parent & child site migrations

  10. Pilot - Manual Page Migrations ~5 minutes per page ODVA = 20 hours ODOT = 377 hours Requires up-front template conversion Spend development cycles on the old or the new?

  11. No out of box tool available Need in-house solution Conversion scripting Entire mini-sites at once Pilot - Auto Page Migrations Consider one-size-fits-all* custom component?

  12. Pilot – Content Management Is this change acceptable? TeamSite Template SitePublisher Component Editor

  13. Pilot – Completion Require all pages to be migrated? Require legacy content management? Integrate v4 look-n-feel? Review lessons learned

  14. Rollout - New Agencies Start adding new agencies in November All agencies in process by June Enable & migrate individually, or enable all and then focus on content?

  15. Rollout – Active Engagement Weekly individualized meetings Site assessment Prioritize minisite migrations Recycle pilot process

  16. Rollout – In Progress Enable SitePublisher for parent site Free to create new SitePub content Migrate legacy content Implement redirects

  17. DAS–HRSD classes August 20th webinar: component demo Rollout - Training Create on-demand recorded iLearn lessons?

  18. Rollout – Board Input Prioritizing agencies Decisions about v2 sites Component request process & vetting Development during rollout

  19. Plan - Manage As Project Move past troubleshooting Start conversations Create schedule Organize communications & support Progress reporting

  20. Plan - Communication Resources SPOC e-mail list TSUG e-mail list & meetings E-gov Board e-mail list E-gov Board Web site GovSpace Create a SitePublisher User Group e-mail list?

  21. Plan –Communication Process Status reports Attend meetings with SPOC’s Attend E-Gov Board meetings Announce changes/releases/updates

  22. Completion • All new content in SitePublisher • All legacy pages moved • v4 applied or in progress • Components completed

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