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SitePublisher Rollout Strategy for Enhanced Content Management System

SitePublisher offers benefits such as WYSIWYG editing, dynamic content assembly, and improved navigation for faster updates and increased flexibility. The pilot phase includes active engagement, manual and auto page migrations. Rollout involves training, board input, and communication planning.

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SitePublisher Rollout Strategy for Enhanced Content Management System

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  1. SitePublisherAgency Rollout Strategy

  2. TeamSite Today TeamSite Today 92 parent sites 46,000 pages 273,000 files

  3. SitePublisher Benefits WYSIWYG canvas Drag-and-drop assembly Point-and-click, in-context editing Dynamic content Component flexibility Improved navigation

  4. Same page* Less time

  5. Project Goals • SitePublisher for all • Encourage new content • Enhance look • Faster look-n-feel updates • Increase flexibility • Easier external integration • Bulk page transformation • Turn off TeamSite content

  6. SitePublisher Status

  7. Pilot - Agencies Enabled Why isn’t SitePublisher being leveraged?

  8. Pilot - Beyond Enablement Start page migrations September 1 Smallest pilot sites to largest All pilot agencies in process by Oct 31 In parallel when possible

  9. Pilot – Active Engagement Weekly individualized meetings Site assessment Prioritize parent & child site migrations

  10. Pilot - Manual Page Migrations ~5 minutes per page ODVA = 20 hours ODOT = 377 hours Requires up-front template conversion Spend development cycles on the old or the new?

  11. No out of box tool available Need in-house solution Conversion scripting Entire mini-sites at once Pilot - Auto Page Migrations Consider one-size-fits-all* custom component?

  12. Pilot – Content Management Is this change acceptable? TeamSite Template SitePublisher Component Editor

  13. Pilot – Completion Require all pages to be migrated? Require legacy content management? Integrate v4 look-n-feel? Review lessons learned

  14. Rollout - New Agencies Start adding new agencies in November All agencies in process by June Enable & migrate individually, or enable all and then focus on content?

  15. Rollout – Active Engagement Weekly individualized meetings Site assessment Prioritize minisite migrations Recycle pilot process

  16. Rollout – In Progress Enable SitePublisher for parent site Free to create new SitePub content Migrate legacy content Implement redirects

  17. DAS–HRSD classes August 20th webinar: component demo Rollout - Training Create on-demand recorded iLearn lessons?

  18. Rollout – Board Input Prioritizing agencies Decisions about v2 sites Component request process & vetting Development during rollout

  19. Plan - Manage As Project Move past troubleshooting Start conversations Create schedule Organize communications & support Progress reporting

  20. Plan - Communication Resources SPOC e-mail list TSUG e-mail list & meetings E-gov Board e-mail list E-gov Board Web site GovSpace Create a SitePublisher User Group e-mail list?

  21. Plan –Communication Process Status reports Attend meetings with SPOC’s Attend E-Gov Board meetings Announce changes/releases/updates

  22. Completion • All new content in SitePublisher • All legacy pages moved • v4 applied or in progress • Components completed

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