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Archived File. The file below has been archived for historical reference purposes only. The content and links are no longer maintained and may be outdated. See the OER Public Archive Home Page for more details about archived files. SHORTENING THE REVIEW CYCLE: A PILOT. PRAC

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  1. Archived File The file below has been archived for historical reference purposes only. The content and links are no longer maintained and may be outdated. See the OER Public Archive Home Page for more details about archived files.

  2. SHORTENING THE REVIEW CYCLE: A PILOT PRAC JANUARY 23, 2006 EILEEN W. BRADLEY, D.Sc. for the Committee Center for Scientific Review National Institutes of Health Department of Health and Human Services

  3. THE GOAL TO ALLOW AMENDED APPLICATIONS TO BE SUBMITTED FOR THE VERY NEXT CYCLE

  4. THE COMMITTEE Olivia Bartlett, Ph.D. National Cancer Institute Bettie J. Graham, Ph.D. National Human Genome Research Institute Marcia Hahn Office of Extramural Research Robert Hammond, Ph.D. Consultant Jack Jones, Ph.D. Center for Information Technology John J. McGowan, Ph.D. National Institute of Allergy and Infectious Diseases Belinda Seto, Ph.D. National Institute of Biomedical Imagingand Bioengineering Sophonia Simms, M.S., P.M.P. Office of Extramural Research Philip Smith, Ph.D. National Institute of Diabetes & Digestive & Kidney Diseases CSR Staff Eileen Bradley, D.Sc. (Chairperson) Suzanne Fisher, Ph.D. Richard Panniers, Ph.D. Donald L. Schneider, Ph.D. Thomas Tatham, Ph.D. Terra L. Vinson, M.P.A.

  5. SPECIFIC RECOMMENDATIONS IMPLEMENT A PILOT IN A FEW STUDY SECTIONS FOR NEW INVESTIGATORS EVALUATE PILOT--EXPAND TO ALL NEW INVESTIGATORS EVALUATE AGAIN—EXPAND TO ALL APPLICANTS

  6. NOW--APPLICATIONS COMING IN FEB 1 AMENDED BACK ON NOV 1 NEW APPLICATIONS COMING IN FEB 1 AMENDED BACK ON JULY 20!!!!

  7. REQUIREMENTS NEW RECEIPT DATE FOR AMENDED APPLICATIONS RE-ENGINEERING PROCESSES IN RECEIPT & REFERRAL AND REVIEW---LESS TIME FOR EVERYONE ASAP SUMMARY STATEMENTS COMMUNICATION WITH PROGRAM STAFF APPLICATIONS EASILY FIXABLE & RETURN TO SAME STUDY SECTION NOTIFICATIONS EVALUATION INSTRUMENT RESOURCES

  8. Cycle 1 (Feb – Oct) 7/20 R01* Amended Cycle 2 (Jun – Feb) 11/20 R01* Amended Cycle 3 (Oct – Jun)

  9. IMPLEMENTATION FOR R&R Separate receipt dates for new investigator amended proposals Amended proposals auto-assigned—no validation/referral again Expedite processing of applications to IRG—to assist SRA working ‘up front’ Shorten windows for RFAs/PARs receipt

  10. HOW? • Add temporary help • Shift current staff as needed auto-assignment—no referral • Request RFA/PAR short delay in receipt

  11. IMPLEMENTATION FOR REVIEW • Schedule review meetings between May 15 - June 15 • Shorten time to mail-out • Shorten time for reviewers - no less than 1 month • Expedite new investigator summary statement releases • Active communication with Program

  12. HOW? • Meetings already in that window, or changed • Utilize Internet Assisted Review (IAR) more fully • Give access to proposals earlier • Emphasize 100% compliance for posting critiques

  13. HOW? • Limit ‘edit’ phase in IAR ---edit at meeting ---DEAS provides files as soon as edit phase closes—THERE IS NO ‘MERGING’ WITH IAR • Lower half means at least 50% • Emphasize triangulation

  14. TRIANGULATION • Applicant • Program Review

  15. TRIANGULATION • Applicant • Program Review

  16. TRIANGULATION COMMITTEE • OUR DR. PHIL…..PHIL SMITH, PH.D., NIDDK WILL CHAIR • RESPONSIBILITIES INCLUDE COMMUNICATION BETWEEN REVIEW AND PROGRAM STAFF INVOLVED IN THE PILOT

  17. NOTIFICATIONS • NIH Guide Notice— Released 11/30/2005 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-013.html • Investigator Notification --- Email • Program Notification---List available in IMPAC ll - Feb/March • SRA note on Summary Statement—Done

  18. EVALUATION • Office of Evaluation—Application to fund a contractor to design evaluation—in progress • Evaluation Committee in place—Bettie Graham, Ph.D., Chair stakeholders and timelines identified • Instrument development expert has been identified

  19. RESOURCES FOR PILOT • RECEIPT AND REFERRAL - temporary staff • REVIEW - teamwork - organization - streamlining - creativity

  20. IRG CHIEFS • INVOLVED IN PILOT • LOOK AT RESOURCES AND STRATEGIES • WORK WITH EVALUATION COMMITTEE • WORK WITH TRIANGULATION COMMITTEE • COMMUNICATION WITH SRA

  21. STAY TUNED: FILM AT 11

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