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Conference on ‘EU funds for the improvement of services provided by the municipalities’, 20.11.2008, Riga. E-services in municipalities of Saxony-Anhalt - current situation and future developments -. Conference on ‘EU funds for the improvement of services

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e services in municipalities of saxony anhalt current situation and future developments

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

E-services in municipalities

of Saxony-Anhalt

- current situation and future developments -

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide2

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

Themes:

Municipal structure in Saxony-Anhalt

Municipal self-government

Importance of e-services and e-government in Saxony-Anhalt from a municipal perspective

Cooperation on IT with the state

Current projects

The future

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide3

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

1. Municipal structure in Saxony-Anhalt (as per 01.11.2008)

11 administrative districts (1,858,103 inhabitants*)

1,013 communities belonging to an administrative district, 130 with full-time staffing

3 self-administering towns (554,369 inhabitants*)

* As per 31.12.2007

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide4

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

2. Municipal self-government

Guarantee of autonomy (Article 28 Section 2 Basic Law)

Article 87 Sect. 1 of the Constitution of Saxony-Anhalt

“Local authorities (municipalities and administrative districts) and associations of

local authorities administer their affairs on their own responsibility within the

framework of the law.”

 decentralised and autonomous performance of own functions

one of the key areas of municipal self-government is organisationalsovereignty

 sole responsibility for shaping the administrative structure and business processes

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide5

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

3. Importance of e-services and e-government in Saxony-Anhalt

from a municipal perspective

Citizens and business (external administration):

- Communication and handling of administrative processes with

internet and email administration a prerequisite

- Opportunities and challenges for rural areas, area-wide

execution of operations which are not location-dependent, and

improved quality of life outside the main conurbations

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide6

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

3. Importance of e-services and e-government in Saxony-Anhalt from a municipal perspective (2)

Cross-authority data exchange (internal administration):

Federation – State / State – Municipalities / Municipalities –

Municipalities

 increased efficiency of entire public administration

Process-oriented, rather than task-related administrative approach

Avoidance of integration gaps through the use of electronic files in

integrated processes (e.g. pollution control, veterinary medicine)

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide7

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

4. Cooperation on IT with the state

Art. 5 of the Act on the Guiding Principles of Administrative Modernisation (27.02.2003)

- Exploit to the full the possibilities afforded by information

technology, taking economic considerations into account

- Link the municipalities and state authorities by means of state

Information Technology Networking (ITN)

- The state and municipalities create the necessary technical

and organisational preconditions

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide8

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

4. Cooperation on IT with the state (2)

Problem:

- no coordinated e-government strategy between state and

municipalities

- no pooling of financial and personnel resources

Solution:

Framework agreement between the local government central

association and the state concerning cooperation in the fields of

information technology and e-government (09.01.2006)

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide9

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

4. Cooperation on IT with the state (3)

Essential areas of cooperation under the framework agreement:

- development of uniform standards

- free use of ITN across the state

- shared information source at the state’s portal

www.sachsen-anhalt.de

- provision of a server providing free electronic forms

(e.g. vehicle licensing, registration forms)

- introduction of an online payment system

- design of a virtual mailroom

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide10

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

4. Cooperation on IT with the state (4)

Essential areas of cooperation under the framework agreement (2):

- central design of the electronic signature

- coordinated development of specialised procedures

 Establishment of a working group to implement the framework

agreement

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide11

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

5. Current projects (1)

Shared ‘KOMNET’ portal

central interface between the state and the municipalities connected

to the ITN

anticipated content:

- central point of entry for various specialised procedures (e.g.

housing benefit) and specialised data portals (geodata, environmental data,

statistics)

- central access to federal authorities and federal registers (Federal Motor

Transport Authority, Federal Printing Office, Central Register of Aliens, etc.)

- current editions of laws and ordinances (681) and all published

administrative regulations (ca. 1,500)

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide12

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

5. Current projects (2)

EU Services Directive

Key element = safeguarding the electronic handling of procedures

between all EU members involved

Deadline for all EU member states: 28.12.2009

Planned measures:

Provision of online information, electronic handling of procedures

in the front office area, simple case management in the back office

area

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

slide13

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

6. The future

Redesign of the state data network (ITN-XT)

Upgrading of the connection (increased bandwidth, type of connection)

More efficient data network

Creation of virtual district networks between administrative districts and their

communities

Standard service number for authorities: D 115

Objective:

Single source for services across the administrative structure

Model regions throughout Germany

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt

thank you for your attention

Conference on ‘EU funds for the improvement of services

provided by the municipalities’, 20.11.2008, Riga

Thank you for your attention!

Heinz-Lothar Theel, General Manager of the County Council Association of Saxony-Anhalt