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History and Heritage Collection Management Policies. Presented to Australasian Parliamentary Libraries Association . 16 th June 2006 Julian Bickersteth Managing Director ICS. What is a collection management policy for?.

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history and heritage collection management policies

History and Heritage Collection Management Policies

Presented to Australasian Parliamentary Libraries Association

16th June 2006

Julian BickerstethManaging Director

ICS

what is a collection management policy for

What is a collection management policy for?

  • Enables efficient and strategic management and planning of a collection
  • Establishes a benchmark of care and attitude towards the collection by staff
  • Provides a pathway of protocols as to how to bring new items into the collection
  • Manages the life of an item in the collection
  • Determines the most appropriate exit for an item
  • Allows management to think dynamically about accessing the collection whilst still preserving it
what do collection management policies typically contain

What do Collection Management Policies typically contain

  • Acquisitions
  • Documentation / Accessioning
  • Loans
  • Access
  • Research
  • Storage and display
  • Collection Care
  • Security
  • Deaccessioning and disposal
examples of collection management policies

Examples of Collection Management Policies

  • RTA (NSW)
  • Australian Museum, Sydney
  • Antarctic Heritage Trust (NZ)
  • Adelaide University
case study parliament house new zealand

Case Study: Parliament House, New Zealand

  • History and Heritage Programme:
  • - To promote, make accessible the history and heritage of Parliament
  • - To capture, manage and preserve the history and heritage of Parliament
  • A broad collection of library material, furniture, artworks, books, maps, plans, oral histories, TV footage, newspapers, memorabilia, buildings and monuments, plants and trees
  • The need to define why the collection exists and what are its parameters
      • - Curtilage – has happened at Parliament House
      • - People – have had a significant association with Parliament House
      • - Objects – have a Parliamentary association through people or events
  • A guide for future collecting
case study parliament house canberra

Case Study: Parliament House, Canberra

  • Major artworks collection, with specialist art services branch
  • No in-house conservation capability
  • Recognition that the entire collection cannot be maintained at same level
  • Key elements program for 150 most significant works
  • Artworks linked to the management of the building ie 200 year life-span
  • Major issue with selection of artworks for Ministers and Senators offices/suites
case study old parliament house canberra

Case Study: Old Parliament House, Canberra

  • Museum of Parliamentary history
  • Temporary home of the National Portrait Gallery
  • Many original fittings remaining
  • Use of the chambers for functions and visitors
  • Split collections into Heritage, Associated, and Research.
  • EPBC act provides legislative duty of care
  • Conservation Management Plan (2000) identified significant aspects of the House requiring conservation & management
history and heritage collection management policies1

History and Heritage Collection Management Policies

Thank you

Julian Bickersteth

Managing director

International Conservation Services