21 st Century Community Learning Centers

1. 21st Century Community Learning Centers By Tim Glenn, Research Analyst Becca Wemhoff, State ID Consultant Iowa Department of Education tim.glenn@iowa.gov 515.281.3506 becca.wemhoff@iowa.gov 515-281-5471 Note: much of this information was originally presented at the 21st CCLC new grantee orientation on July 17, 2012.

2. PPICS • Collects basic information about 21st CCLC programs • Characteristics • Outcomes • Reporting interval: summer program + following school year • Summer program 2013 will be reported in NEXT cycle, Nov. 2014 • http://ppics.learningpt.org/ppics/home.asp • Access set up at state level, one per grant • Grantee name • Contact person • Centers (as per grant agreement) • Login ID/password is emailed to contact person 21st CCLC: PPICS

3. Grantee Profile: Basic Info • Partially set up at state level • Grantee provides: • two- to three-sentence description of the project, including any significant changes in circumstances, achievements, or barriers • funding sources • feeder schools 21st CCLC: PPICS

4. Grantee Profile: Objectives • What do you intend to accomplish with the funds? • Reference your grant application • Classify each objective • Improve Student Achievement • Improve Student Behavior • Reach Targeted Participation Levels in Core Educational Services • Reach Targeted Participation Levels in Enrichment and Support Activities • Retain Participating Students • Meet Planned Hours of Operation • Offer a Particular Type of Activity or Service • Foster Community Collaboration • Facilitate the Social Development of Participating Students • Provide a Safe and Secure Environment 21st CCLC: PPICS

5. Grantee Profile: Partners • Info about community partners • Any organization other than the grantee that is actively contributing to the project • Includes subcontractors (organizations under contract with you to provide grant-funded activities or services) • How does the partner contribute • Programming/Activity-Related Services • Goods/Materials • Volunteer Staffing • Paid Staffing • Evaluation Services • Funding/Raise Funds 21st CCLC: PPICS

6. Grantee Profile: Centers • Physical location for grant-funded services • Specified in your grant agreement • Filled in already by state. • If disagree, contact Tim Glenn for follow-up. 21st CCLC: PPICS

7. Grantee Profile: Center Info • Center’s open hours for summer/school year • weekdays before/during/after school, weekday evenings, weekends • hours per week, number of weeks, days per week • Activities by category Academic enrichment Academic improvement Mentoring Career/job training Community service Youth leadership Supplemental educational Recreational activities Limited English proficiency Tutoring/homework help Family involvement/literacy Truant/expelled students Expanded library hours Drug/violence counseling and character education • Activities by subject area Reading/literacy Science Mathematics Arts/music education Cultural/social studies Entrepreneurial Technology Health/nutrition • Anticipated population counts (students/adults) • Grade levels 21st CCLC: PPICS

8. Grantee Profile: Centers Prior Info • Did the Center have out-of-school time services prior to the 21st CCLC grant? • If yes, • Length of time • Type of activities • Staffing 21st CCLC: PPICS

9. Grantee Profile: Center’s Feeder Schools • Any public or private school that provides students to the 21st CCLC • Each center MUST have at least one feeder school • If center is located in a school building, probably is that building itself. • IMPORTANT: Set up the feeder schools BEFORE doing your APR. • It’s easy to miss because the box is checked. 21st CCLC: PPICS

10. Annual Performance Report 21st CCLC: PPICS

11. Annual Performance Report (APR) • Purposes of the APR • to collect data from 21st CCLC grantees on progress made during the preceding year in meeting their project objectives • to collect data on what elements characterized center operation during the reporting period, including the student and adult populations served • to collect data that address the GPRA performance indicators for the 21st CCLC program • Government Performance and Results Act • Report on “typical” attributes • NOT special, nonrecurring, or episodic events • Report on “regular” students (30 days or more) 21st CCLC: PPICS

12. APR • Iowa delegates input to Centers • Objectives • To what extent did you accomplish what you intended to • Partners • What entities contributed, what was their contribution • Centers • Center location, hours of operation, activities provided, population served, impact data, etc. • Checkmarked: have complete APR • “complete” means that have data in fields. • Exception reports • “Your APR” report 21st CCLC: PPICS

13. APR: Centers • Bulk of data collection • Operations — actual data of Profile projection • Staffing • Attendance • Feeder Schools • Activities • State Assessment Cross Year • Teacher Survey 21st CCLC: PPICS

14. APR: Centers (Staffing) • Number of staff • Regular staff (defined schedule and role, on-going basis) • NOT individuals working at special or nonrecurring events • Paid/Volunteer • Paid by anyone, not just 21stCCLC • Category Hierarchy (count each individual once) • School-day teachers (include former and substitute teachers) • Center administrators and coordinators • Youth development workers and other nonschool-day staff with college degree • Other nonteaching school-day staff (e.g., librarians, guidance counselors, aides) • Parents • College students • High school students • Other community members (e.g., business mentors, senior citizens, clergy) • Other nonschool-day staff with some or no college • Other 21st CCLC: PPICS

15. APR: Centers (Attendance) • Number of students, Number of adults • All attendees • Regular student attendees (30 days or more) • Adults: ongoing and sustained participation (not just special events) • When? • Both summer/school year, only summer, only school year • Racial/Ethnic Group (duplicates allowed) reg/all • Gender reg/all • Limited English Proficiency reg/all • Free or Reduced Price Lunch Eligibility reg/all • Special Needs or Disabilities reg/all • Grade Level reg/all 21st CCLC: PPICS

16. APR: Centers (Feeder Schools) Every center has at least one feeder school. Report on percentage of center participants. 21st CCLC: PPICS

17. APR: Centers (Activities) • List each discrete program that operated on a defined schedule • Targeted to students or adult family members • Activity type (from Profile) • Targeted student population • Not at grade level, LEP, truants, special needs, not targeted • Activity subject area • Time provided (weeks, days per week, hours per day) • Number of participants 21st CCLC: PPICS

18. APR: Centers (State Assessment Cross Year) • Regular attendees (30-59, 60-89, 90+ days) • Have state assessment scores for last year and this year for math, reading, or both • State assessment scores • National Standard Score, need to know when test taken • http://itp.education.uiowa.edu/ia/documents/Proficient.pdf • Look for changes in proficiency level • If having trouble getting data from school districts, contact Tim. 21st CCLC: PPICS

19. National Standard Score: Reading As of 3/19/2012 21st CCLC: PPICS

20. National Standard Score: Reading As of 3/19/2012 21st CCLC: PPICS

21. APR: Centers (Teacher Survey) • Regular attendees (30-59, 60-89, 90+ days) • Administer at end of year to a school-day teacher • Their opinion on changes in certain behaviors • Turning in homework on time • Completing homework to your satisfaction • Participating in class • Volunteering • Attending class regularly • Being attentive in class • Behaving well in class • Performing academically • Coming to school motivated to learn • Getting along well with other students 21st CCLC: PPICS

22. Exceptions • PPICS compares your numbers with “typical” numbers • Operations: maximum typical numbers • SY Hours Before 13 Summer Hours Weekday 53 • SY Hours During 27 Summer Hours Evening 28 • SY Hours After 26 Summer Hours Weekend 10 • SY Hours Weekend 8 • SY Hours Total 27 Summer Hours Total 53 • Staffing: maximum typical numbers • SY Paid Staff 37 Summer Paid Staff 27 • SY Volunteer Staff 25 Summer Volunteer Staff 19 • Activities: Total activity hours are less than half total hours.   • State Assessments, Teacher Survey: The center had regular attendees but reported no data. • Put in a comment explaining situation. 21st CCLC: PPICS

23. Questions? • Contact Tim with PPICS questions • Email: tim.glenn@iowa.gov, 281-3506 • Profiles (for all grantees) due July 1, 2013 • Data due November 4, 2013 • Flexible • State certification due December 6 21st CCLC: PPICS