21 st Century Community Learning Centers

1. 21st Century Community Learning Centers Tim Glenn, Research Analyst Iowa Department of Education Tim.Glenn@iowa.gov 515.281.3506

2. 21st CCLC-Profile and Performance Information Collection System http://ppics.learningpt.org/ppics/home.asp Collects data from 21st CCLC grantees: • on progress made during preceding year in meeting project objectives • what elements characterized center operation during the reporting period - including student and adult populations served • that addresses the GPRA performance indicators for the 21st CCLC program

3. Government Performance and Results Act of 1993 (GPRA) • Percentage of regular program participants whose math/English grades improved from fall to spring. • Percentage of regular program participants whose achievement test scores improve from not proficient to proficient or above on State assessments. • Percentage of regular program participants with teacher-reported improvement in homework completion and class participation.

4. Government Performance and Results Act of 1993 (GPRA) cont. • Percentage of regular program participants with teacher-reported improvements in student behavior. • Percentage of 21st CCLC reporting emphasis in at least one core academic area. • Percentage of 21st CCLC offering enrichment and support activities in technology. • Percentage of 21st CCLC offering enrichment and support activities in other areas.

5. Timelines State deadline for APR completion and certification entered into PPICS: November 7, 2014 Reporting Period: • Reporting interval: summer program + following school year • Summer program 2014 will be reported in NEXT cycle, Nov. 2015 • Grantees awarded in April 2014 will NOT report PPICS data this year.

6. Grantee Responsibilities As a 21st CCLC grantee, you will access PPICS to complete: • Grantee Profile for your program • Annual Performance Report (APR) Home/Help Tab contain User Guides

7. Another Helpful Resource Links to user guides are located at top of Grantee Profile and APR page

8. Grantee Reports Also, grantees can view information entered into PPICS via preformatted online reports. Grantees may also download their data to do their own data analysis.

9. PPICS • Collects basic information about 21st CCLC programs • Characteristics • Outcomes • Access set up at state level, one per grant • Grantee name • Contact person • Centers (as per grant agreement) • Login ID/password is emailed to contact person

10. Select Grantee Profile tab

11. Grantee Profile: Basic Info • Must be completed before APR is started. • Partially set up at state level • Grantee provides: • two- to three-sentence description of the project, including any significant changes in circumstances, achievements, or barriers • funding sources • web address (Optional)

12. Grantee Profile: Objectives

13. Grantee Profile: Objectives

14. Grantee Profile: Objectives • What do you intend to accomplish with the funds? • Reference your grant application • Classify each objective • Improve Student Achievement • Improve Student Behavior • Reach Targeted Participation Levels in Core Educational Services • Reach Targeted Participation Levels in Enrichment and Support Activities • Retain Participating Students • Meet Planned Hours of Operation • Offer a Particular Type of Activity or Service • Foster Community Collaboration • Facilitate the Social Development of Participating Students • Provide a Safe and Secure Environment

15. Save My Information

16. Grantee Profile: Partners • Info about community partners • Any organization other than the grantee that is actively contributing to the project • Includes subcontractors (organizations under contract with you to provide grant-funded activities or services) • How does the partner contribute • Programming/Activity-Related Services • Goods/Materials • Volunteer Staffing • Paid Staffing • Evaluation Services • Funding/Raise Funds

17. Grantee Profile: Centers • Physical location for grant-funded services • Specified in your grant agreement • Filled in already by state. • If disagree, contact me for follow-up.

18. Grantee Profile: Center Info • Center’s open hours for summer/school year • weekdays before/during/after school, weekday evenings, weekends • hours per week, number of weeks, days per week • Activities by category Academic enrichment Academic improvement Mentoring Career/job training Community service Youth leadership Supplemental educational Recreational activities Limited English proficiency Tutoring/homework help Family involvement/literacy Truant/expelled students Expanded library hours Drug/violence counseling and character education • Activities by subject area Reading/literacy Science Mathematics Arts/music education Cultural/social studies Entrepreneurial Technology Health/nutrition • Anticipated population counts (students/adults) • Grade levels

19. Grantee Profile: Centers • There are three areas to enter information for Centers: • Center Info • Prior Info • Feeder Schools

20. Grantee Profile: Centers

21. Grantee Profile: Centers

22. Grantee Profile: Centers

23. Grantee Profile: Centers

24. Grantee Profile: Centers Prior Info • Did the Center have out-of-school time services prior to the 21st CCLC grant? • If yes, • Length of time • Type of activities • Staffing

25. Grantee Profile: Center’s Feeder Schools • Any public or private school that provides students to the 21st CCLC • Each center MUST have at least one feeder school • If center is located in a school building, probably is that building itself. • IMPORTANT: Set up the feeder schools BEFORE doing your APR. • It’s easy to miss because the box is checked.

27. Feeder School Information

28. Annual Performance Report

29. Annual Performance Report (APR) • Purposes of the APR • to collect data from 21st CCLC grantees on progress made during the preceding year in meeting their project objectives • to collect data on what elements characterized center operation during the reporting period, including the student and adult populations served • to collect data that address the GPRA performance indicators for the 21st CCLC program • Government Performance and Results Act • Report on “typical” attributes • NOT special, nonrecurring, or episodic events • Report on “regular” students (30 days or more)

30. APR • Iowa delegates input to Centers • Objectives – From Grantee Profile • To what extent did you accomplish what you intended to • Partners • What entities contributed, what was their contribution • Centers • Center location, hours of operation, activities provided, population served, impact data, etc. • Check marked: have complete APR • “complete” means that have data in fields. • Exception reports • “Your APR” report

31. APR: Centers • Bulk of data collection • Operations — actual data of Profile projection • Staffing • Attendance • Feeder Schools • Activities • State Assessment Cross Year • Teacher Survey

32. APR: Centers (Staffing) • Number of staff • Regular staff (defined schedule and role, on-going basis) • NOT individuals working at special or nonrecurring events • Paid/Volunteer • Paid by anyone, not just 21stCCLC • Category Hierarchy (count each individual once) • School-day teachers (include former and substitute teachers) • Center administrators and coordinators • Youth development workers and other nonschool-day staff with college degree • Other nonteaching school-day staff (e.g., librarians, guidance counselors, aides) • Parents • College students • High school students • Other community members (e.g., business mentors, senior citizens, clergy) • Other nonschool-day staff with some or no college • Other

33. APR: Staffing

34. APR: Centers (Attendance) • Number of students, Number of adults • All attendees • Regular student attendees (30 days or more) • Adults: ongoing and sustained participation (not just special events) • When? • Both summer/school year, only summer, only school year • Racial/Ethnic Group (duplicates allowed) reg/all • Gender reg/all • Limited English Proficiency reg/all • Free or Reduced Price Lunch Eligibility reg/all • Special Needs or Disabilities reg/all • Grade Level reg/all

35. APR: Centers (Feeder Schools) • Every center has at least one feeder school. • Report on percentage of center participants.

36. APR: Feeder Schools

37. APR: Centers (Activities) • List each discrete program that operated on a defined schedule • Targeted to students or adult family members • Activity type (from Profile) • Targeted student population • Not at grade level, LEP, truants, special needs, not targeted • Activity subject area • Time provided (weeks, days per week, hours per day) • Number of participants

38. APR: Centers (State Assessment Cross Year) • Regular attendees (30-59, 60-89, 90+ days) • Have state assessment scores for last year and this year for math, reading, or both • State assessment scores • National Standard Score, need to know when test taken • http://itp.education.uiowa.edu/ia/documents/Proficient.pdf • Look for changes in proficiency level • If having trouble getting data from school districts, contact Tim.

39. APR: State Assessment Cross Year Select to report student assessment data per individual student or aggregated data.

40. National Standard Score: Reading As of 3/19/2012

41. National Standard Score: Reading As of 3/19/2012

42. APR: Centers (Teacher Survey) • Regular attendees (30-59, 60-89, 90+ days) • Administer at end of year to a school-day teacher • Their opinion on changes in certain behaviors • Turning in homework on time • Completing homework to your satisfaction • Participating in class • Volunteering • Attending class regularly • Being attentive in class • Behaving well in class • Performing academically • Coming to school motivated to learn • Getting along well with other students

43. Exceptions • PPICS compares your numbers with “typical” numbers • Operations: maximum typical numbers • SY Hours Before 13 Summer Hours Weekday 53 • SY Hours During 27 Summer Hours Evening 28 • SY Hours After 26 Summer Hours Weekend 10 • SY Hours Weekend 8 • SY Hours Total 27 Summer Hours Total 53 • Staffing: maximum typical numbers • SY Paid Staff 37 Summer Paid Staff 27 • SY Volunteer Staff 25 Summer Volunteer Staff 19 • Activities: Total activity hours are less than half total hours.   • State Assessments, Teacher Survey: The center had regular attendees but reported no data. • Put in a comment explaining situation using “Add Comments” link.

44. Questions? • Contact Tim with PPICS questions • Tim.Glenn@iowa.gov • Phone: 515/281-3506 • Profiles (for all grantees) due July 1, 2014 • Data due November 7, 2014 • Flexible • State certification due December 5, 2014