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Asset Management Georgia NIGP Fall 2012 Workshop

Asset Management Georgia NIGP Fall 2012 Workshop. Steve Ekin Surplus Division GA Department of Administrative Services. Could this happen to you?. UGA property is missing - or is it? Posted: Sunday, February 24, 2008

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Asset Management Georgia NIGP Fall 2012 Workshop

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  1. Asset ManagementGeorgia NIGP Fall 2012 Workshop Steve Ekin Surplus Division GA Department of Administrative Services

  2. Could this happen to you? UGA property is missing - or is it? Posted: Sunday, February 24, 2008 Nearly $150,000 worth of state-owned property was reported stolen from the University of Georgia campus last year.

  3. Terms • Ownership – Having legal or rightful title to property • Responsibility – Answerable for the asset • Accountability – Possess and have use of asset (custodian)

  4. Count everything? • What needs to be controlled? • To what level? • Considerations • Business Needs • Cost • Type of Asset • Insurance/RM • Level of compliance • Technical capability • Staff resources • Cost of control vs. loss

  5. Asset Management is more than inventory… 15 Distinct components to Property Control System Additional policies or functions that impact asset management: Accounting Risk Management Fleet Management HAZMAT

  6. Asset Management Basics • Requirements • SOW/PR • What is needed? • Do we have a suitable item on hand? • Acquisition • PO • Make • Model • Description • Vendor • Receiving • Must be separate from purchasing • Must have copy of PO before receipt • Must have authority to reject • Centralized vs. Decentralized • HAZMAT/Classified • Reports

  7. Asset Management Basics • Identification • Well versed in policy • Marking types • Have codes on-hand • RFID • Storage & Warehousing • Type of storage • Layout • Equipment • Warehouse Mgmt System • Movement • Temporary Transfers • Permanent Transfers • Maintenance • PMS • Repair or Replace?

  8. Asset Management Basics • Physical Inventory • Frequency • Types • Variance • Utilization • Is it being used? • Meet life cycle? • Redistribute? • Disposition • Authorization • Disposal method • Trade-in • Exchange Sale • Sale • Recycling • Destruction • Retirement “Waste is a resource in the wrong place”

  9. Benefits • Maximize Return on Investment • Facilitate Compliance • Maximize Reutilization • Depreciation

  10. Contact GA Department of Administrative Services Surplus Division 200 Piedmont Ave. Suite 1820West Atlanta, GA 30334-9010 Steve Ekin, Director O: 404-656-6871 F: 404-463-2912 sekin@doas.ga.gov

  11. Surplus Links • DOAS State Surplus http://doas.ga.gov/StateLocal/Surplus/Pages/Home.aspx • GSAxcess Federal Surplus http://gsaxcess.gov User: 4757GA Password: GASURPLUS • DOAS Website • http: http://doas.ga.gov/Pages/Home.aspx

  12. National Property Management Association • Property manager’s equivalent to NIGP • 60 chapters worldwide • Promotes standards • 3 levels of certification • CPPS – Certified Professional Property Specialist • CPPA – Certified Professional Property Administrator • CPPM – Certified Professional Property Manager • npma.org

  13. Questions

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