Contents

2. Contents Nesessity and GOAL for establishing FDPI Present Situation and Schedule -Evolution of FDPI platform -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

3. Objectives; improvement of disaster preparedness level of local governments • In many local disaster cases, assistance from the central governments is often not timely and insufficient. • Raising disaster preparedness level of communities /local government is the key. • In order to assess properly flood disaster preparedness level of local governments and/or communities, it is necessary to use common set of indicators for evaluation. • However, there is no standardized set of indicators that are applicable in many countries and can be used for periodical assessment in localities

4. Existing practices and problems • National Fire Protection Association (NFPA): NFPA 1600: Standard on Disaster/Emergency Management and Business 米国消防庁 • Regional disaster management plan 地域防災計画（日本） • State Capability Assessment for Readiness (USA/FEMA) • Disaster management capacity evaluation for prefectures in Japan 自治省消防庁都道府県防災力調査 • etc. • (Problems) • Many of items in those practices cannot be applied in developing countries, due to; • 1) too many required items, • 2) lack of data and resources for collecting data, • 3) shortage of financial/technical resources for taking counter-measures, • 4) difference in perception of social capital, • 5) not prepared for periodic evaluation

5. MITIGATION RECOVERY PREPAREDNESS RESPONSE Disaster Preparedness level should be assessed; 1. Mitigation 2. Preparedness 3. Response 4. Recovery/reconstruction According to disaster management cycle

6. In short, Using FDPI, local communities can recognize and evaluate their situations on flood disaster preparedness and can take specific actions against future possible events. International societies and aid organizations can know their situations, needs, etc., for providing assistance Our experience and useful lessons for local disaster preparedness can be shared through FDPI platform. What is the GOAL of FDPI ?

7. JUST STARTED FDPI FDPI FDPI Communities ICHARM FDPI FDPI

8. Contents GOAL for establishing FDPI Present Situation and Schedule -Evolution of FDPI platform -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

9. Project Timeline for 2010 1. Before the IWS at Macao; ICHARM, lead organization of this Flood Disaster Preparedness Indices (FDPI) project, had developed a set of disaster preparedness indices (a questionnaire survey including 78 points to be checked). At the same time, ICARM acquired the web site at http://www.fdpi.jp/fdpi/ where proposed questionnaire survey will be taken. 2. During Macao IWS; Japan will present in detail the configuration of questionnaire set together with introduction of the usage of newly-opened web-page from where questionnaire surveys will be taken. TC Members are then requested to cater this info. to disaster managers in many municipalities/communities in each territory. 3. By end-2010; Questionnaire survey will hopefully be participated by numerous number of municipalities/communities in TC members. Answers will be compiled and processed by ICHARM. Municipalities/communities will receive from ICHARM results of overall situation paper for flood preparedness level in TC region, as well as diagnosis report of flood preparedness level of each participating body.

10. Evolution of FDPI platform Providing the evaluation results Open the FDPI site Researching the recommendations Oct.2010 Nov.2010 Dec.2010 Jan.2011 Sep.2010 Collecting the answers To the next stage Proceed the questionnaire

11. We have just prepared the site http://www.fdpi.jp/fdpi/ -Terms and Condition -78 questions - Confirmation and sending

12. Dear Madam/ Sir, Thank you for participating in the FDPI (Flood Disaster Preparedness Indices) survey. This survey is the first international effort for establishing FDPI by ICHARM (International Center for Water Hazard and Risk Management), PWRI (Public Works Research Institute). Your organization was selected, and success of this survey depends very much on your cooperation. We are very appreciative of your time. Please know that everything you write will be completely confidential. The results of this survey will be reported only in aggregate form, and no one will be able to match your organization to the data. This is a pilot survey for establishing FDPI, so we are keen to have your cooperation and comments to create a better FDPI. FDPI would be used for the communities’ self evaluation for flood disaster preparedness under the conditions that every community has each different situation. We hope FDPI could be useful and effective for a better flood preparedness for local communities. If you have any questions about confidentiality or other aspects of this research, please feel free to contact us. Sincerely yours, ICHARM members Please select the one, agree or disagree, on these aim and conditions to proceed to answer the questionnaire. This is the explanation of this survey Terms and Conditions agree Disagree

13. FDPI website This is face sheet Page

14. This show the location This is the category Respondents can write anything about each question

15. 1．General questions<Q1-Q7(7)> • 2. Recognizing and identifying needs and • challenges<Q8-Q11(4)> • Conceptualizing for future • <Q12(1)> • Coordination and detail planning • <Q13-Q30(18)> • 5. Implementation, monitoring and • evaluation<Q31-Q78(48)>

16. THANK YOU FOR YOUR KIND COORERATION. YOU COMPLETED THE QUESTIONNAIRE. PLEASE CLICK THE FOLLOWING BUTTON TO SEND US YOUR RESULTS. WE APPRECIATE YOUR EFFORTS AND CONTRIBUTIONS. SUBMISSION

17. JUST STARTED FDPI FDPI FDPI Community ICHARM FDPI FDPI

18. Present Situation and Schedule - Evolution of FDPI platform - Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion ⇒Localization is the main issue ⇒How to localize? is the core of our discussions

19. CORE of OUR DISCUSSIONS • -WHAT IS OUR TARGET GROUP? • -ADDING GENERAL QUESTIONS FOR • RESPONDANTS • - CHANGING EVALUATION CATEGORY • - ADDING SOCIAL CAPITAL QUESTIONS • OMITTING INADEQUATE TERMS OR • QUESTIONS FOR LOCAL • COMMUNITIES IN DEVELOPING COUNTRIES

20. Our target group is a minimum administrative unit.for example, a Barangays in thePhilippines ⇒　Having own staffs, budget, are requirements

21. For example: Administrative divisions of the Philippines

22. For example: Networks of the DCC (Disaster Coordinating Council)

23. CORE of OUR DISCUSSIONS • -WHAT IS OUR TARGET GROUP? • -ADDING GENERAL QUESTIONS FOR • RESPONDANTS • - CHANGING EVALUATION CATEGORY • - ADDING SOCIAL CAPITAL QUESTIONS • OMITTING INADEQUATE TERMS OR • QUESTIONS FOR LOCAL • COMMUNITIES IN DEVELOPING COUNTRIES

24. This part may impacts all other answers GENERAL QUESTION １. What do you think about the possibility that your community will suffer flood disasters? ①We have experienced flood disasters in the past 20 years, and may also suffer them in the future. ②We have experienced flood disasters in the past 20 years; however, it is unlikely that we will suffer them in the future. ③We have not experienced flood disasters in the past 20 years, but may also suffer them in the future. ④We have experienced few flood disasters and it is unlikely that we will suffer them in the future.

25. This part may impacts other all answers GENERAL QUESTION １. What do you think about the possibility that your community will suffer flood disasters? ①We have experienced flood disasters in the past 20 years, and may also suffer them in the future. ②We have experienced flood disasters in the past 20 years; however, it is unlikely that we will suffer them in the future. ③We have not experienced flood disasters in the past 20 years, but may also suffer them in the future. ④We have experienced few flood disasters and it is unlikely that we will suffer them in the future.

26. GENERAL QUESTION 2. If you have any records or articles on past disasters, please provide those for us. We can collect the information from respondents

27. GENERAL QUESTION 3. Would you tell us about your community? -Population -Population growth rate or the population of 10 years ago -Age distribution, if possible, by decade Male-to-female ratio -Average income if available -Number of the elementary schools -Number of the hospitals We can know their situations, but not　only that, we can let them notice their situations

28. CORE of OUR DISCUSSIONS • -ADDING GENERAL QUESTIONS FOR • RESPONDANTS • CHANGING EVALUATION CATEGORY FOR • RESPONDANTS • - ADDING SOCIAL CAPITAL QUESTIONS • - OMITTING INADEQUATE TERMS OR • QUESTIONS FOR LOCAL • COMMUNITIES IN DEVELOPING • COUNTRIES

29. Components of questionnaire 1. Hard Counter Measure 2. Water Disaster's Plan and Implementation 3. Leadership and organizations’ Collaborations 4. Information and Education for Local Residents 5. Community's Strength (Social Capital etc.) This category is based on Disaster Management Cycle 1.Basic Attitude 2.Disaster Prevention 3.Disaster Mitigation 4.Emergency Response 5.Reconstruction and Recovery

30. They can know their strength and weakness more easily

31. CORE of OUR DISCUSSIONS • -ADDING GENERAL QUESTIONS FOR • RESPONDANTS • CHANGING EVALUATION CATEGORY FOR • RESPONDANTS • - ADDING SOCIAL CAPITAL QUESTIONS • - OMITTING INADEQUATE TERMS OR • QUESTIONS FOR LOCAL • COMMUNITIES IN DEVELOPING • COUNTRIES

32. For questions 20-27, please ask them to a few area leaders in your community first before answering this questionnaire.   They need to get cooperation from area leaders. This process itself may also important for leaders to confirm the communities’ social ties

33. Does your community have festivals, sports meets, and other activities in which many people participate? ① We often have such activities. ② We have such activities once a year. ③ We rarely have such activities. Festivals or something like that may make community strong.

34. Are there any activities in your community in which people mutually help each other based on their religious faith? ① There are a lot of such activities. ② There are some activities of such kind. ③ There are few activities of such kind. Churches, temples, and so on may play a key role during the disasters

35. Do you think people in your community will cooperate for each other’s safety in case of disaster? ① Almost all of them will cooperate. ② Some of them will cooperate. ③ Few of them will cooperate. This is a estimation question to check the social ties, social capitals

36. CORE of OUR DISCUSSIONS • -ADDING GENERAL QUESTIONS FOR • RESPONDANTS • CHANGING EVALUATION CATEGORY FOR • RESPONDANTS • - ADDING SOCIAL CAPITAL QUESTIONS • - OMITTING INADEQUATE TERMS OR • QUESTIONS FOR LOCAL • COMMUNITIES IN DEVELOPING • COUNTRIES

37. How could we localize the questionnaire? <Inadequate questions for localizing> We omitted the questions which might be not fitted to local communities situation in developing countries. For example, - National Policy related questions Otherwise ICHARM will correct such information. -The special technical terms like cost benefit analysis, and so on. - Facilities managed by upper governmental bodies.

38. How could we localize? -How about the language?  1st stage, English, next step we will consider the local languages.

39. Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

40. Expert knowledge will be employed for evaluation system improvement ※ We may consider the weight of each question This is example, same weight calculation

41. If we need, we would modify the categories. Principal components analysis for each category to find the other elements to determine the local communities characteristics which we have not noticed for the next stage of the research. Not only that, we can analyze many ways to know the present local communities situation and utilize for the next stage of the questionnaire.

42. They can know their strength and weakness more easily

43. Matrix for FDPI  Although  the community can response properly and effectively in case of disaster, there are a few possibilities to use hardware resources smoothly. (specific name of method/practices,,,) could be useful for improving this situation. The system is the following・・・・(link) They can refer the experience which we have shared depending on their situations

44. Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

45. Contents GOAL for establishing FDPI Present Situation and Schedule -Complete the first stage of 78 questions through cooperation and discussion -Summarize our discussion Localization is the main issue Future Planning -How to create a self evaluation system -How to proceed a social statistical analysis -How to make FDPI a platform to share our experience

46. Project Timeline for 2011 1. Before IWS in 2011 ICHARM will develop revised/improved set of FDPI, which will be informed to participating municipalities/communities and they will be encouraged to test again the revised set of FDPI, through the same website. 2. During IWS in 2011 ICHARM will present to members final proposed set of FDPI together with self-diagnosis manual for flood preparedness level. Members will be consulted on these FDPI outputs. 3. By end-FY 2011 ICHARM will compile the final set of FDPI questionnaires, together with the self-diagnosis manual for flood preparedness level assessment. The final report for the project will also be prepared. As TC project, this will finish in Year 2011, but the ICHARM activities will continue.

47. Evolution of FDPI platform Providing the recommendations Open the FDPI site Researching the recommendations Oct.2010 Nov.2010 Dec.2010 Jan.2011 Sep.2010 2011 Collecting the answers Proceed the questionnaire Provide results to International societies Preparation of diagnostic /guidance materials according to various evaluation results Proceed the questionnaire and return Interim results

48. Matrix for FDPI  Although  the community can response properly and effectively in case of disaster, there are a few possibilities to use hardware resources smoothly. (specific name of method/practices,,,) could be useful for improving this situation. The system is the following・・・・(link) They can refer the experience which we have shared depending on their situations

49. Image Map

50. We need your help, please encourage your local governments(minimum unit with own budget and staffs) to participate in this questionnaire survey. It could be done through on-line basis and within a day. Evaluation results will be provided.