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2014 Pre-ID Workshop for Paper-based Testing of CSTs for Science; CMA for Science; CAPA for ELA, Mathematics, and Science; STS for RLA; and EAP. Recorded November 8, 2013 Presenter Mike McDaniel. LEA testing coordinators will know: What data are necessary to Pre-ID

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Recorded November 8, 2013 Presenter Mike McDaniel


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  1. 2014 Pre-ID Workshop for Paper-based Testing of CSTs for Science; CMA for Science; CAPA for ELA, Mathematics, and Science; STS for RLA; and EAP Recorded November 8, 2013 Presenter Mike McDaniel

  2. LEA testing coordinators will know: What data are necessary to Pre-ID CST, CMA, (grades 5, 8, and 10) CAPA for Science (grades 5, 8, and 10) CAPA English–Language Arts (ELA) and Mathematics (grades 2–11) STS for Reading/Language Arts (RLA) (grades 2–11) EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) How and when to submit data The benefits of Supplemental order/late label process Extended Pre-ID data corrections process Objectives

  3. 2014 Reminders Pre-ID options and charges How to Pre-ID for each administration Multiple choice EAP essay Data review and data rules Timeline File format and upload process Online data entry Late/Supplemental labels Extended Pre-ID Data Corrections Agenda

  4. 2014 Pre-ID What’s New and Reminders

  5. Tests that students are required to take in 2014 are: CSTs for Science for students in grades 5, 8, and 10 CMA for Science for students in grades 5, 8, and 10 who meet the CMA eligibility requirements CAPA ELA, Science and Mathematics (grades 2–11) who meet the CMA’s eligibility requirements EAP (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) 2014 What’s New

  6. Tests that are state-paid but optional in 2014 are: STS for RLA for students in grades 2–11 LEAs may order the STS for RLA for students who are Spanish-speaking English learners (ELs) who will have been in school in the United States or one of its territories for less than 12 cumulative (not consecutive) months and who are receiving instruction in Spanish. Only students who are coded as ELs will receive scores. EAP for grade 11 (essay, CST for ELA Grade 11), CST for Algebra II and/or CST for Summative H.S. Math) 2014 What’s New, cont.

  7. District Data Profile for LEAs The “District Data Profile” report for LEAs displays a breakdown of student counts within selected fields of a selected multiple-choice test administration Missing Demographic Report E-mail notice sent to LEA testing coordinators Generated by Pre-ID load Will reside on the Test Management System 2014 Reminders

  8. There is a charge for CST, CMA, and CAPA Pre-ID and address printed on CST, CMA, and CAPA Student Reports. There is a charge for STS Pre-ID and address printed on STS Student Report. Extended Pre-ID Data Corrections gives access to data after Pre-ID cutoff date. Able to edit student demographic data Unable to delete file or individual student records You should review all field changes. Supplemental/Late labels are available. 2014 Reminders, cont.

  9. Pre-ID Options and Charges

  10. Documents Advantage: Documents are pre-coded Disadvantage: Data required approximately 8 weeks prior to testing Labels Advantage: Later submission of data (approximately 5 weeks prior to testing) Disadvantage: Time spent to apply labels to answer documents Pre-ID Options

  11. Late/Supplemental Labels Advantage: Data submitted minimum of 7 calendar days prior to SELECTED LAST day of testing Reduces or eliminates hand-marking demographic data Disadvantage: Additional shipment to the LEA Additional charge $0.44 vs $0.38 Pre-ID Options, cont.

  12. Pre-ID Charges • Documents and labels • EAP essay • No charge • CST or CMA multiple-choice • $0.38 per student • CAPA • $0.38 per student • STS • $0.38 per student • Supplemental/Late labels • EAP essay, CST, CMA, CAPA, and STS • $0.44 per student

  13. Pre-ID Charges, cont. • Optional • Parent/Guardian address: • Additional $0.22 per report • Address printed on CST, CMA, and CAPA individual Student Reports • Address printed on STS individual Student Reports • Example: Grade 5 student receiving CST and STS reports CST $0.22 STS + $0.22 Total $0.44

  14. Purchase order (P.O.) required for all Pre-ID One P.O. to cover all Pre-ID charges No P.O. = No Pre-ID Send P.O. for “California TAC Pre-ID Services” to ETS: Mail— ATTN: California TAC 2731 Systron Drive Concord, CA 94518 Fax— 800-541-8455 Pre-ID Purchase Orders

  15. How to Pre-ID for Each Administration

  16. Separate file for each administration Multiple-Choice Test Administration Period (Pos 214–215) “01” – “08” Writing Test Date (Pos 216–217) Leave BLANK Include students in all grades Students in grades 11 who may have already been Pre-ID’d for EAP essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration Multiple-Choice Administrations

  17. Students assessed with CST only Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK Grades 5, 8, 10, and 11 Each record will create a Pre-ID answer document or label Multiple-Choice Administrations, cont.

  18. Students assessed with CMA only Disability code (Pos 189–191) must NOT equal “000.” Leave CAPA test (Pos 211) BLANK. Leave Special Education Exit Date (Pos 239–246) BLANK. For grades 5, 8, and 10, “Y” if Student will be assessed with CMA–Science (Pos 220). Each record will create a Pre-ID answer document or label. Multiple-Choice Administrations, cont.

  19. Students assessed with CAPA Grades 2–11 Enter “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211). Disability code (Pos 189–191)must NOT equal “000.” Each record will create a Pre-ID CAPA answer document or label. Multiple-Choice Administrations, cont.

  20. Students assessed with STS in addition to CST and/or CMA Grades 5, 8, and 10 Enter “Y” if Student will also be assessed with the STS (Pos 29). Not valid for students assessed with CAPA. Student must be Spanish-speaking English learner. Process creates an additional Pre-ID STS answer document or label Multiple-Choice Administrations, cont.

  21. Separate file from multiple-choice Pre-ID file(s) Include grade 11 students only Students in grade 11 assessed with CAPA should NOTbe included Multiple-Choice Test Administration Period Leave BLANK (Pos 214–215) Writing Test Date (Pos 216–217) “03” (indicates EAP Essay administration) Requires minimal demographic data to be submitted EAP Essay Administration

  22. Test Program ID County/LEA Code School Code Grade Enrolled Last Name First Name EAP Essay Administration, cont. Minimal Data Required • Date of Birth (month) • Date of Birth (day) • Date of Birth (year) • Gender • SSID • Writing Admin Number (03) • Student ID locally assigned (optional)

  23. Transfer a Student Pre-ID Record from School to School

  24. Pre-ID allows users to transfer students from one school to another within the same LEA after Pre‑ID data have been extracted and before the supplemental order/late label cutoff date. The process will create a late label for the transferred student. Transfer a Student Pre-ID Record From School to School

  25. Select the Search Student Profile link in the left navigation bar. Enter search criteria in at least one of the Primary Search fields. Enter search criteria in any of the Secondary Search fields to narrow the search. Select Search to perform the search. Transfer a Student Pre-ID Record From School to School

  26. If the student’s data can be accessed, select the Transfer button at the bottom of the page. When student data have been extracted, a message appears under the LEA name on the top of the page. Message includes a reminder that you may need to make changes to demographics later. Select OK on the “Are you sure you want to transfer this student” alert box. Transfer a Student Pre-ID Record From School to School

  27. In the Student Profile form that appears, change the school in the School dropdown list and update. Enter data in fields, as appropriate. When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form. Transfer a Student Pre-ID Record From School to School

  28. Use the file upload process described starting on page 42 of the 2014 Pre-ID Manual. View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link. Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk)

  29. Select a student to transfer on the Pre-ID Error Report page. Select the Transfer button. Change the student’s school. Transfer and Get Next Errored Record to save changes and open the next student record or Transfer and Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that were just entered or Cancel to return to the Pre-ID File Error Report. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk)

  30. Transfer a Student Pre-ID Record From School to School (Transfer in Bulk) • Select the students to transfer on the Pre-ID File Error Report page. • Check the boxes of the students on the Pre-ID File Error Report to transfer or the Select All check box to select all the students within the error category. • Select the Bulk Transfer button. • Select OK on the “Are you sure you want to bulk transfer students?” alert box.

  31. 2014 Pre-ID Data Review and Data Rules

  32. Pre-ID layout Download from http://www.startest.org/sms.html Pre-ID and Extended Pre-ID Data Corrections Instructions Manual Released with Order Management System module November 4 http://www.startest.org/sms.html Pre-ID Documentation

  33. 2014 Pre-ID Changes • What’s New in the layout • Manual, Pages 1–3 • Pre-ID layout • Manual, Pages 69–90 • Updated field descriptions marked with “Changed in 2014”

  34. Non–alphanumeric characters Student name Records are written to error table. LEAs MUST clean up these records. If character is not removed, record will NOT be used to Pre-ID. Delivery name Records are written to error table. If character is not removed, record WILL still be used to Pre-ID. Character will be removed when data extracted on Pre-ID cutoff date. Pre-ID Data Reminders:Handling Illegal Characters

  35. Valid characters include six special characters Number symbol # Period . Forward slash / Hyphen – Ampersand & Apostrophe ' Pre-ID Data Reminders:Student’s Street Address

  36. Demographic Fields to Be Hand-Marked on 2014 Answer Documents or Entered During Extended Pre-ID Data Corrections • Submit form prior to uploading data to avoid records being reported as being “in error.” • Allow 24 hours after submitting form before loading data. • Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents.

  37. Test Program ID (Pos 1) Must be “1” County/LEA Code (Pos 22–28) Must be the 7-digit CD code of LEA uploading data Student will also be assessed with STS RLA (Pos 29) Grades 2–11 only At the option of the school LEA Primary Language must be “01” (Spanish) AND English Proficiency must be “EL” (English Learner) Only include “Y” for students the LEA will test with STS Pre-ID Data Review

  38. Delivery Name (Pos 61–80) Used to sort Pre-ID docs/labels Documents are shrink-wrapped by “Delivery name” Usually a teacher or classroom name Converts nonalpha characters to blank Delivery Code(Pos 81–90) Alternative or additional field to determine sort order of Pre-ID documents/labels Documents NOT shrink-wrapped by “Delivery code” Usually a classroom number Field converted to blank if contents include alpha (A–Z, a–z) characters Pre-ID Data Review, cont.

  39. Grade (Pos 91–92) Must be a valid grade for the school Check “District Profile” data Enrollment grade of student No out-of-level testing allowed Student’s name (Last, First, Middle initial) (Pos 93–113) If nonalpha character is not corrected, record will NOT be used to Pre-ID Student’s locally assigned ID Number—optional (Pos 114–123) Pre-ID Data Review, cont.

  40. SSID (Pos 133–142) Statewide Student Identifier Required for all students Used to match grade 11 EAP essay with multiple-choice test Hispanic or Latino (Pos 143) Mark each with a “Y” or “N” Parent Education Level (Pos 167–168) Highest education level of most educated parent/guardian Pre-ID Data Review, cont.

  41. Program Participation (Pos 177–180) Mark each with a “Y” or “N” NSLP (Pos 185) Mark each with a “Y” or “N” English Learner date first enrolled in school in the United States or one of its territories (Pos 192–199) Required only if English Proficiency is “EL” (English Learner) FEP Date Reclassified(Pos 200–207) Required only if English Proficiency is “RFEP” (reclassified fluent English proficient) R-FEP student scored Proficient or Advanced any 3 years on ELA CST and/or CMA (Pos 208) After reclassification Does not need to be 3 consecutive years Pre-ID Data Review, cont.

  42. English Learner enrolled in school in the United States or one of its territories less than 12 months at time of testing (Pos 209) “Y” or leave blank Required only if English Proficiency is “EL” (English learner) Student with significant cognitive disability will be assessed with CAPA (Pos 211) “Y” will cause CAPA document to be Pre-ID’d Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents Blank will cause a Pre-ID CST or CMA document or label to be printed Pre-ID Data Review, cont.

  43. Multiple-Choice Test Administration (Pos 214–215) Must contain leading zero School must have an order for the administration If MC admin is completed, leave writing administration BLANK Writing Test Administration for EAP (Pos 216–217) Must contain leading zero School must have order for the administration Use “03” for EAP essay If writing administration is completed, leave multiple-choice administration BLANK Pre-ID Data Review, cont.

  44. Student will be assessed with CMA–Science (Pos 220) Valid for grades 5, 8, and 10 only Disability code (Pos 189–191) must NOT equal “000” Student receives special education services at an NPS (Pos 231) Only valid if Primary Disability is not “000” If school code is “0000001” then this field must be “Y” Pre-ID Data Review, cont.

  45. NPS school code (Pos 232–238) 7-digit code obtained from CDE Web site http://www.cde.ca.gov/re/sd/ Exit Date from Special Education Services (Pos 239–246) Format CCYYMMDD Valid Range 20090101 to 20140812 Only valid if primary disability is “000” Not required for records with primary disability “000” Students who have never received special education services Pre-ID Data Review, cont.

  46. Enter county and LEA codes for students with IEPs if student’s residence is other than where student attends school/receives services. (Pos 247–253) Only required for students with IEPs who are enrolled in a school or county office of education program but reside in another LEA Must be a valid County/LEA code Only valid if Primary Disability is not “000” Leave blank if student resides in the LEA where instruction is being provided Leave blank for all other students Pre-ID Data Review, cont.

  47. Parent/Guardian address data (Pos 331–421) Charged per student Additional charge for STS Address printed on Student Reports CST, CMA, CAPA, and STS Customer Pre-ID Data Field (Pos 422–500) Any alphanumeric data Data returned on LEA’s CD Pre-ID Data Review, cont.

  48. Timeline EAP Essay Pre-IDCutoff Date February 3 March 24 March 30 New Pre-ID Order Upload file or enter online Grade 11 First day for EAP Essay Last day for EAP testing Last day for EAP Essay Pre-ID Additional Pre-ID Order 2-day blackout period Upload file or enter online Grade 11

  49. Timeline Multiple-Choice Administration Supplemental/Late Pre-IDCutoff Date First Day of Testing Pre-IDCutoff Date Last Day of Testing New Pre-ID Order Edit using Extended Pre-ID Data Corrections Upload file or enter online Download file and upload with edits or edit online 2 day Blackout Period Edit using Extended Pre-ID Data Corrections Additional Order Download file and upload with edits, or edit online Upload file or enter online Approx. 6–9 Weeks Approx. 3 Weeks 1 Week

  50. Administration set up as Pre-ID type “Documents” Database will be searched automatically for new data records on the following dates: Pre-ID document cutoff date Pre-ID documents will be produced at 38 cents rate 21 calendar days later, on the regular Pre-ID label cutoff date Pre-ID labels will be produced at 38 cents rate 7 calendar days prior to selected last day of testing Pre-ID labels will be produced at 44 cents rate Data Extracted for Pre-ID