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Microsoft Project 2010

Microsoft Project 2010. Dr. Nouh Alhindawi Jadara University. Project Management. Jadara University Faculty of Information Technology Department of Software Engineering Instructor: Dr.Nouh Alhindawi Mo’ad Salem Shatnawi. Calendars.

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Microsoft Project 2010

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  1. Microsoft Project2010 Dr. NouhAlhindawi Jadara University

  2. Project Management Jadara University Faculty of Information Technology Department of Software Engineering Instructor: Dr.Nouh Alhindawi Mo’ad Salem Shatnawi

  3. Calendars • At the beginning of any project you must have a special business calendar . • In MS Project 2010 you can use standard calendar like - 24 Hours (No off day) - Night Shift (1PM – 11 PM) - Standard (8AM – 5 PM , Fri and Sat off) - Or Create new calendar

  4. Calendars *

  5. Calendars • Create new calendar

  6. Calendars • Now you can create the calendar from beginning or make a copy of the standards calendars and edit it .

  7. Calendars - Edit Calendar according the project . - Friday off • The other days, as in the picture

  8. Calendars • Exception : you can select a specific day to be on holiday or change the work time and repeat this day in a weekly, monthly or etc.

  9. Calendars • Linking the new calendar with the project

  10. Calendars • Linking the new calendar with the project in (Time scale)

  11. Work breakdown structure (WBS) • Split the project into smaller components connected to each .

  12. WBS • Insert Summery task • To show WBS column right click on any column –insert column-.

  13. WBS • Right the Main task (Project name)

  14. WBS • Fill out the tasks table. • And modify the WBS using each of the tools or change the number in WBS column

  15. WBS • Basis , Build and Finishing on same level .

  16. Tasks 1- Timeline 2-Gantt chart 3-Indicator 4-Task Mode 5-Task Name 6-Duration 7-Start 8-Finish

  17. Tasks 1- Time Line : Line shows where we are from the timeline. 2-Gantt chart : Area which show tasks and everything related to and relationships between tasks. 3-Indicator : Information and note about task.

  18. Tasks Mode 4-Task Mode : In MS-Project we have two types (mode) of tasks (Auto Or Manually) * Auto : We define the duration of the task and the program calculate the date of start and finish task. * Manually : We define the duration of the task and date of start and finish task.

  19. Tasks 5-Task Name : The name of task. 6-Duration : Duration of the work task (per day, week, hour, etc.) 7-Start : Task start date 8-Finish : 8-Task finish date

  20. Predecessors & Successors 1-Right Click and select show split. 2-Right Click and select Predecessors & Successors .

  21. Predecessors & Successors • Predecessor : the previous task • Successor : the next task • Any task has task before it or task after it or task before and task after it . • The four relation between tasks 1- F-S(Finish – Start ) : after finish task 1 start task 2 . 2- S-S(Start – Start ). 3- F-F(Finish – Finish ). 4- S-F(Start – Finish ).

  22. Predecessors & Successors • How do you define Predecessors & Successors of task X . • Select the task , then choose the predecessors and successors , Type, and Lag (time delay allowed)

  23. Milestone Task • Milestone task : To insert event without duration to the project.

  24. Recurring Task • Recurring Task : Activity or a task is repeated regularly (daily, weekly or etc). - Such a meeting every Sunday at 8:00 AM.

  25. Split Task • If you want to split task (Painting , 10 days duration) each week, just two days. 1- select the task 2- click on split task image 3-by mouse cursor go to time scale and change as you like

  26. Split Task • 3-

  27. Task Information • To show or edit task information : 1- Right click on any task and select Information. 2-Or double click on any task.

  28. Task Information • Estimated : If you not sure of the duration of the task , ”?” beside the duration to remind. • Inactive : disable the task.

  29. Task Information * Dead line : select the last day to finish task. * Constrain type : constrain on the task by time . • Note : by duration we can add “e” before day to work without off days. (10 eday, 10 eweek,…)

  30. Note , Attachment file • You can add note to your tasks and attach files.

  31. Filter, Highlight • Filter : If you want to watch a specific set of tasks or certain conditions • You can create new filter. • Highlight : the same of filter but without hide the other task and highlight on specific task . • image below shows only the summery task by filter and highlight .

  32. Filter . Highlight

  33. Format • To show specific task on timeline : 1- click on add to timeline from task menu. 2- Or right click on the task and click on add to timeline

  34. Resources • resources are required to carry out the project tasks. They can be people, hardware, software, funding, or anything .

  35. Resources • Recourses sheet :

  36. Resources 1-Resource Name : the name of resource (human ,hardware,.. ) 2- Type : type of resource ( work, material, cost ) 3- Material : The material type or unit . 4- Max : Percentage your use of this resource (100% = Fulltime) 5- Std. Rate : standard salary. 6-Ovt. Rate : over time salary . 7-Cost use : cost paid for once when use the resource. 8-Accure : payment method - Start : when start project - Prorated : after each activity - End: after finish the work

  37. Resources 9-Base: the base calendar • Note : Change currency : File >> Option >> Display >> Currency .

  38. Resources Information • Right click or double click on any Resource :

  39. Resources Information • Booking type : (committed OR proposed), are you sure to use this resource or just a proposal?. • Generic : this resource is generally (Job title) not employee ?. • Windows Account : use with humans have outlook email . • And many of option ….

  40. Add Resources To Tasks 1- Back to Gantt chart. 2- Add column >> Cost 3- View split and chose cost

  41. Resources & Tasks

  42. Resources & Tasks • Now add the resources to each task . • The cost calculated automatically .

  43. Task Usage , Resource Usage • Task Usage : Showing each task and resource of its . • Resource Usage : Showing each resource and task of its .

  44. Set Base Line Cost • Set baseline cost: • Add column (Baseline cost) • Go to project >>

  45. Set Base Line Cost • Make sure options • Ok .

  46. Comparison • Comparison between two project : • Open project 1 • Project >> • Compare projects >> • Browse >> • Select project 2 • Compare …

  47. Report • Print or view reports: • Open project • Project >> • Report >> • * Select the required report >> • Completed the usual procedures

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