Procurement Services Fall Forum. September 2011. Overview of Today’s Topics. The new UW Contracts database; an interactive search tool that allows you find contracts available to all UW departments
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The online portal was released on July 18th and replaces the PDF registration form.
Like the form, only for new suppliers being paid through purchase order number in PAS -Less paper, reduces lost information -Paper form will be removed from the website at a determined time.
Coming Soon !!
Sole Source Justification Web Forms for:
Coming Soon !!
BENEFITS of using the New
Sole Source Justification Web Forms
Coming Soon !!
Displays preferred method
Access the reports and Register for a class at:
MULTIPLIER EFFECT (1.275)
Source: The Economic and Societal Impact of the University of Washington
Contact: Chesca Ward, Business Diversity ManagerEmail: email@example.com Phone: 206-543-0847 Website: f2.washington.edu/bdp
In January, Procurement Services developed a lean team to streamline Purchases. The team learned that there are times when a PO is created in PAS simply to make a payment to a supplier when a physical PO copy is not required. We set out to provide a flexible, less expensive alternative to meet campus’s payment needs. What resulted is the Non-PO Invoice module in Ariba.
What is a Non-PO Invoice?
ANSWER: An online tool used to make a payment to a supplier when a PO is not required.
Ex: Items purchased under the UW’S Direct Buy limit (currently $3500) when the supplier is not in eProcurement, registrations, memberships, etc.
How will this help departments?
Cuts down the groups involved in making a payment (less touches to the process)
Invoices are retained in the department which reduces the amount “lost”
Greater flexibility with budgets, account codes and PCA codes on a line item basis (previously unavailable in PAS)
Complete transparency of the invoice process from beginning to end
Links between MyFD andinvoices in Ariba
When will Non-PO Invoice be available?
Soon! The project is projected to go live in November 2011
Beta testing is September 28th from 9 am to noon.
Look for upcoming training dates as we get close to project completion!!
UW received permission from the State to waive receipt requirements for purchases up to $75.This applies to all transactions:
- Travel - Procard - PO’s - Ariba
Guidelines and exemptions:
Some type of transaction will still require documentation regardless of cost. More details and guidance will come soon
ProCard online application
Contact us @ firstname.lastname@example.org
Julia Shanahan at email@example.com
Rachel Pitt at firstname.lastname@example.org
Washington State law (HB 2287) requires all state agencies to reduce consumption by 30% and purchase 100% recycled paper for copiers and printers.
Paper Conservation committee membership
UW Paper Conservation Programhttp://green.washington.edu/oess/paper-conserve
UW’s best practices for paper reduction
What are the resources?
How are we performing?
South Lake Union &
Seattle South Campus
UW Seattle Upper / Central Campus
Jim Pilon will speak about some new systems coming specifically to UW Bothell