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Portfolio, Programme and Project Offices A Practical Introduction Sue Vowler, Project Angels Limited

Portfolio, Programme and Project Offices A Practical Introduction Sue Vowler, Project Angels Limited. BPUG Workshops at Project Challenge are supported by:. OGC / TSO / APMG P3O Initiative.

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Portfolio, Programme and Project Offices A Practical Introduction Sue Vowler, Project Angels Limited

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  1. Portfolio, Programme and Project OfficesA Practical Introduction Sue Vowler, Project Angels Limited BPUG Workshops at Project Challenge are supported by:

  2. OGC / TSO / APMG P3O Initiative • No single point of guidance or advice on setting up or running effective delivery “support / enabling” offices in alignment with OGC Best Practice • P3O guidance • Enhance and pull together in one publication existing OGC P3O guidance (PRINCE2, MSP, M_O_R, ITIL, Gateway, Portfolio Mgt and Centres of Excellence) • Provide the basis for training and qualifications at a number of levels

  3. OGC’s P3RM Products

  4. Publications • Portfolio, Programme and Project Offices • Portfolio, Programme and Project Offices Pocket Book • For Successful Portfolio, Programme and Project Offices: Think P3O

  5. P30 Guidance - Audiences • Why? • Corporate • Senior Management • Departmental Heads • What? • SROs • Programme Manager • Portfolio or Programme Office Manager • How? • Staff within a P3O

  6. Publication Content • Introduction • Development path linked to maturity • Why have a P3O? • Business Case • Funding – set up and ongoing • Performance Measures • What is P3O? • Strategic Context – where does it / they report etc. • Models and sizing • Roles / responsibilities • High level functions and services • How to set one up? - Lifecycle of P3O • Setting it (them) up • Re-energising an existing office • Sustainability / continuous improvement • Closing down • How to operate one? - Techniques / Tools

  7. Why have a P3O?

  8. Why have a P3O?

  9. What is P3O? Models?

  10. Trends • Emergence of Portfolio Management • Enabling senior managers’ decision making • Providing a challenge and scrutiny function • Experienced trained (senior) staff with credibility • P3O seen as career path not a stepping stone • Critical Friend role • Strategic and Sponsor / SRO support functions • Standard models, services and language • Centralisation of services to leverage more output and support alignment across initiatives - Flexible resource models • P3O model provides support to integrated governance and escalation • Virtual offices – working to consistent standards

  11. Organisation Portfolio Office Model

  12. Hub and Spoke Model

  13. What is P3O? Services and Functions?

  14. How to implement or re-energise a P3O?

  15. P3O Model Lifecycle

  16. Appendices • Roles / Responsibilities • Business Case • Case Studies • Good Practice examples - link to online repository • P3M3 overview • Functions / Services • Further Information • Glossary

  17. Roles – Management and Generic • P3O Sponsor • Head of P3O (Permanent Office) – Head of Portfolio Office • Head of Programme or Project Office • Portfolio Analyst • Programme or Project Specialist (internal consultant) • Programme or Project Officer ( Co-ordinator or administrator)

  18. Functional based roles • Benefits • Commercial • Stakeholder and Communications • Information Management • Consultancy and Performance Management • Finance • Issue • Change Control • Planning • Quality Assurance • Resource Management • Risk • Reporting • Secretariat / Administrator • Tools Expert

  19. Case Study - Business delivery / role focus

  20. Case StudyFunction based model

  21. What next? • APM Group – Qualifications development • Chief Examiner appointed • Pilot Courses held • Foundation at launch • Practitioner / Advanced to follow • You can contribute to the online repository: • Good examples – sizing models, reporting formats, prioritisation models etc. • Case Studies • Send to: sue@project-angels.co.uk

  22. Best Practice User Group™ aims to be the official user group of choice for programmes, projects and risks.Our mission: To help users adopt, use, share and shape the application of OGC PPM Products www.usergroup.org.uk 0845 0548038 admin@usergroup.org.uk

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