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From records to

From records to. Why Keep 4-H Records?. Record of achievements Teaches responsibility Allows for self-improvement Experience for everyday living Opportunity for recognition. Steps to a Completed Project. Annual 4-H Project Plan (F652). What do you want to do and learn (goals)?.

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From records to

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  1. From records to

  2. Why Keep 4-H Records? • Record of achievements • Teaches responsibility • Allows for self-improvement • Experience for everyday living • Opportunity for recognition

  3. Steps to a Completed Project

  4. Annual 4-H Project Plan (F652) What do you want to do and learn (goals)? How you will reach your goals? What resources can you use? What did you learn? Did you meet your goals? What resources did you use? What would you like to do in the future?

  5. Portfolio Cover Use a standard Acco-type fastener in a stiff 8 ½ x 11 inch binder. No 3-ring binders PLEASE!

  6. Beef (1) Citizenship (1) Clothing and Textiles (2) Companion Animals (2) Computers and Technology (1) Communications (1) Consumer Education/Economics (2) Dairy (1) Electric (1) Engineering/Safety Science (2) Entomology (1) Food Science (2) Forestry, Wildlife and Fisheries (2) Goat (1) Horse (1) Horticulture/Garden (2) Leadership (1) Line and Design (2) Nutrition, Health and Fitness (2) Performing Arts/Recreation (1) Personal Development (1) Photography (1) Poultry (1) Sheep (1) Swine (1) Plant Science (1) Veterinary Science (1) Tennessee 4-H Project Awards Programs

  7. Signatures are important!

  8. Table of ContentsOn a single sheet of paper list the sections in your portfolio... • Tennessee 4-H Project Profile (Section A) • Tennessee 4-H Leadership Profile (Section B) • Tennessee 4-H Citizenship Profile (Section C) • Main Project Plans and Records • 4-H Narrative or Resume • Project Pictures • Other Project Records

  9. Project Profiles (Sections A, B & C) • Junior high requirements: Include profiles for past calendar year plus current year. • Senior requirements: Include profiles for past 3 calendar years plus current year. • Report on calendar year basis (January 1 – December 31)/one profile for each year. • Put most recent profiles in front. • Summarize information in record section.

  10. Some other things to keep in mind… • Do NOT add pages or attachments to profile forms. • Report only those things relating to main project in Section A. • Report information under one heading only. Avoid repetition. • Do NOT enclose any pages in plastic sleeves.

  11. Main dishes prepared: Different recipes used 47 Number of times 12 Number of servings 60 New recipes added to personal collection 18 Side dishes prepared: Different menus planned 38 Number of times 56 Food experiments conducted 3 Number of servings 336 Bread baked: Surveys conducted: Number of times 78 Number of surveys 1 Number of servings 1140 Number of people surveyed 20 Deserts prepared: Number of times 36 Number of servings 360 Food preserved: Number of different items frozen 12 Number of quarts frozen 144 Number of different items canned 5 Number of quarts canned 60 Sold 15 cakes $300

  12. Size of garden (acres) 0.25 Produce harvested: Vegetable varieties (no. grown) 16 Green beans (bushels) 12 Soil samples (no. taken) 1 Cabbage (no. heads) 15 Fertilize bought (lbs) 150 Tomatoes (dozen) 9.75 Lime bought (lbs) 200 Corn (dozen of ears) 10 Mechanical cultivations (no. times) 6 (Others should be listed) Value of produce Hoed (no. times) 22 $683 Chemical treatments (no. times) 8 Expenses $302 Staked (no. plants) 60 Savings to my family $381 Time spent by myself & others (hrs) 67

  13. Jan Correct Way to Knead Dough (D) L3 March To Preheat or Not to Preheat (D) C1 March Tools for Successful Baking (D) L1 April Nutrient Value of Eggs (T) R1, S1, N1 Nov Is a Cup Really a Cup? (D) L3

  14. Bread baking contests L1, C1 Food pyramid educational display C2 Fair exhibits (cake, yeast bread, pickles, brownies and cookies) C5 Original recipes published (Taste and Tell cookbook, Everytown Times) L2

  15. Feb Red Foods bakery tour C1 April Sugar & Spice bake shop tour C1 Aug Outdoor cookery workshop C1 Aug “Food Bowl” practice sessions C6 Sept “Food Bowl” contest C1, R1 Dec LifeSmarts Online Consumer Challenge competition S1

  16. Yeast bread – 1st (L1, C1), 2nd (C1) Brownies – 1st (C1); pickles – 2nd (C1); cookies – 2nd (C1); cake – 3rd (C1) “Food Bowl” team – 1st (C1), 3rd (R1) Level I Roundup finalist (S1) County food-nutrition project medal Prize money won - $15.00

  17. A. Project Group I was a teen leader for a bread project group. Planned and conducted 6 meetings. Eight members were involved. All 8 learned how to make biscuits. Six of the 8 gave demonstrations at their local club meeting. B. Club I serve as a leader for 18 members of Ms. Jones’ 4th Grade 4-H Club. Duties include helping officers prepare for each meeting, checking Explorer books monthly and other things as assigned by the adult leader. C. Judging Team I helped coach the junior high food-nutrition judging team. The 12 members met 6 times. I was responsible for teaching how to use the food pyramid. I assisted with the county contest and determined who was on the team.

  18. D. Special Interest Group I taught 2-hour workshop to 10 members on how to prepare a project portfolio. E. Camp I serve as a counselor for 8 members. Taught 4 classes on making healthy snacks and led group singing for 200 campers.

  19. Assisted with project records 6 members Helped with Honor Club applications 10 members Made home visits 2 members

  20. Jan Public Speaking Contest Served as chair for 5th grade division C Judged demonstrations March Demonstration Contest L, C April State 4-H Congress Presided at regional breakfast S

  21. Secretary, Senior 4-H Club Prepared minutes/kept roll C Reporter, All Stars Wrote news articles C Chair, Service Project Committee Planning service project for local club L

  22. L School bulletin board Secured supplies/organized 4-H’ers Sponsor recognition Assisted with open house C Speaker at civic club Spoke to Kiwanis Club C National 4-H Week Secured use of local bank sign C

  23. Nutrition, Fitness and Health Made bread for the elderly 15 loaves for senior citizens Baked cakes for charity fundraiser Donated 5 cakes to children’s home for bake sale Made nutrition coloring books Used with 30 SPIFFY members to teach food pyramid Prepared recipe book for diabetics Extension agent distributed at 3 diabetic cooking schools

  24. Interviewed County Executive Learned about public road laws Visited 8 historical sites in my county County history tour Legislative visits Visited offices/interviewed state senator & representative Voter registration Set up voter registration booth at shopping mall GPS mapping Helped map location of fire hydrants in the city

  25. Pen pals Exchanged email with girls in Canada and Brazil Foreign exchange program Hosted foreign exchange student for 5 weeks Project Bokonon Collected medical supplies for clinic in Belin, West Africa Cloverville, USA/João Pessoa, Brazil sister cities Worked with mayor to establish relationship between cities Cultural event Attended international fair at local mall

  26. Arbor Day Planted 3 trees at my school Health Department Put up posters for county rabies clinic Adopt-a-Highway Helped Honor Club clean up 2 miles (4 times/year) Recycling Helped my club collect 140lbs aluminum & 1000lbs glass Acres for Black Bears Organized 4-H’ers to collect money ($164.88 – 15hrs) Flag etiquette Taught 18 4-H’ers correct way to fold American flag Nursing home Visited residents at Thanksgiving/delivered 8 fruit baskets Charity drive Helped mail letters for March of Dimes Walk-a-thon Toys for Tots Collected old toys/delivered to collection center for repair Citizenship training Took course on CPR Web design Created Web page for senior citizens’ center

  27. Main Project Plans and Records • Junior high requirements: Include records for past calendar year plus current year. • Senior requirements: Include records for past 3 years plus current year. • Put most recent year’s records in front. • Project plan should be at beginning of each year’s records. • Records should support information presented in the project profile (Section A).

  28. Record SectionShould Support Profile Forms • Calendars • Spreadsheets • Financial records • Participation records • Results of surveys • News articles written • Meeting plans • And the list goes on…

  29. 04 Swine Willie Makit Anywhere, USA Go-Getters $200.00 9-26 Bought 1000# pig starter 9-29 Bought 9 feeder pigs $450.00 10-4 Attended project group meeting 10-4 Tagged 9 pigs 11-12 Gave demo on correct way to vaccinate a pig 1-18 Sold 9 market hogs $1250.00 $1345.00 $856.00 + $489.00

  30. 4-H Narrative • Junior high requirements: No more than three (3) pages • Senior (Level I) requirements: No more than six (6) pages • Typewritten (preferred) or handwritten • One-sided • Double-spaced • Standard 12 point font • 1 ½ inch left margin/ ½ inch right margin

  31. Write the narrative in five parts. • Part 1 – Introduce yourself. • Part 2 – Highlight the project entered. • Part 3 – Highlight other projects and activities. • Part 4 – Explain how 4-H has helped you become a better leader and citizen. • Part 5 – Describe how 4-H has influenced your career and school plans.

  32. Resume • Required for Senior (Level II) members only • Use format of choice • No more than 2 one-sided pages • Standard 12 point font • 1 ½ inch left margin/ ½ inch right margin • Place 4 copies in the portfolio

  33. Resume should include… • Name • Address • Objective “To highlight the skills gained though my 4-H [insert name of your project] project and other related 4-H experiences.” • Skills List up to 4 skills gained through your 4-H experiences. • Leadership roles 4-H, school, church, clubs, community organizations, etc. • Honors/Awards/Recognition Academic achievement, arts, sports, 4-H, community service, leadership, etc. • Employers (optional)

  34. Project Pictures • Pictures should illustrate highlights of the project in which the portfolio is entered. • Limit of three (3) 8 x 11 ½ inch pages. • Mount photos flat to the page with caption. • Photos should NOT be shingled and should appear only on one side of each page. • Do NOT enclose pages in plastic sleeves.

  35. Other Project Records • Junior high requirements: Include records for past calendar year plus current year. • Senior requirements: Include records for past 3 years plus current year. • Put most recent year’s records in front. • Records should support information presented in the leadership and citizenship profiles (Section B and Section C).

  36. Portfolio Score Card

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