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German National Library Case Study: Long-Term Digital Preservation Insights

This case study delves into the German National Library's (DNB) approach to long-term digital preservation. It highlights the motivation for undergoing external audit and certification processes, followed by a thorough assessment using the DSA framework. The findings showcase key examples of successful practices and the benefits realized from the DNB’s commitment to safeguarding digital heritage. This in-depth analysis serves as a valuable resource for institutions aiming to enhance their digital preservation strategies.

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German National Library Case Study: Long-Term Digital Preservation Insights

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  1. 1 Sabine Schrimpf

    DSA Case Study – German National Library (DNB)

    | 17 | DSA Case Study (DNB) | 8th October 2013
  2. 2 Content DNB andlongtermpreservation Motivation for externalaudit & certification The DSA assessment Withsomeexamples Findings & benefits | 17 | DSA Case Study (DNB) | 8th October 2013
  3. 3 The German National Library (DNB) Task: collecting, permanently archiving, bibliographically classifying and making available to the general public… … all German and German-language publications from 1913, … foreign publications about Germany, … translations of German works, … and the works of German-speaking emigrants published abroad between 1933 and 1945. | 17 | DSA Case Study (DNB) | 8th October 2013
  4. 4 Long termpreservationat the DNB Since 1998: Voluntarydeposit of e-theses Since 2006: Legal mandate for online publications Since 2003: nestor, network of expertise in digital preservation 2004-2007: kopalproject Development of a co-operative long-term preservation system 2009-2012: DFG project DP4lib Developement of a long-term archivingservice Re-design of DNB‘singestworkflow In parallel: Development of the digital publicationcollectionandingestworkflow, EU projects, policydevelopment, … | 17 | DSA Case Study (DNB) | 8th October 2013
  5. 5 Long termpreservationandtrust Digital preservationrequiresco-operative solutions Distribution of laborandco-operation requiretrust Since 2003: nestorCatalogue of Criteria for Trusted Digital Repositories (today: DIN 31644) Since 2009: Collaborationbetweennestorand DSA 2010: European MoUtoset up an integrated framework for auditing and certifying digital repositories | 17 | DSA Case Study (DNB) | 8th October 2013
  6. 6 Motivation for seekingexternalassessment (DNB) Systematic review of status quo Have our processes and documentation reviewed, scrutinized, and ideally approved by external professionals Determination of strengths and gaps Transparency towards the preservation community | 17 | DSA Case Study (DNB) | 8th October 2013
  7. 7 DNB and the DSA DSA = entry level of evaluating digital archives Research data are not the main focus of DNB DNB’s policies are designed for (legal deposit) publications, and do not necessarily address data specific aspects The DSA criteria were found to be generic enough for an assessment ! | 17 | DSA Case Study (DNB) | 8th October 2013
  8. 8 The assessmentprocess Assessment „owner“ collected the requireddocumentationandreferences Review anddiscussion in team Approval byseniormanagement Iterative process | 17 | DSA Case Study (DNB) | 8th October 2013
  9. 9 Example: Metadata | 17 | DSA Case Study (DNB) | 8th October 2013
  10. 10 Example: Responsibility | 17 | DSA Case Study (DNB) | 8th October 2013
  11. 11 Example: Integrity | 17 | DSA Case Study (DNB) | 8th October 2013
  12. 12 Example: Authenticity | 17 | DSA Case Study (DNB) | 8th October 2013
  13. 13 Example: Access | 17 | DSA Case Study (DNB) | 8th October 2013
  14. 14 Expectationsfulfilled… Reminder of motivation: Systematic review of status quo Have our processes and documentation reviewed, scrutinized, and ideally approved by external professionals Determination of strengths and gaps Transparency towards the preservation community | 17 | DSA Case Study (DNB) | 8th October 2013
  15. 15 Expectationsfulfilled… Systematic review of status quo Have our processes and documentation reviewed, scrutinized, and approved by external professionals Determination of strengths and gaps Transparency towards the preservation community ?? | 17 | DSA Case Study (DNB) | 8th October 2013
  16. 16 Strengthsandgaps Most criteriawerebasicallyimplemented Documentation was occasionallyfragmentaryortoounspecific Follow up: Design andpublication of longtermpreservationpolicy Thoroughdocumentationof workflowsandpractices | 17 | DSA Case Study (DNB) | 8th October 2013
  17. 17 Further benefits Assessment excerciseandpolicyfollowupraised the profile of longtermpreservationwithin the organisation (highermanagement) DSA as a solid basis for assessmentagainst DIN31644 Renewal of DSA will hopefullydocumentprogressmade | 17 | DSA Case Study (DNB) | 8th October 2013
  18. 18 Thankyou! Questions? | 17 | DSA Case Study (DNB) | 8th October 2013
  19. 19 | 17 | DSA Case Study (DNB) | 8th October 2013
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