Integration of EMS and ISMS at the Idaho Cleanup Project

1. Integration of EMS and ISMS at the Idaho Cleanup Project Kliss McNeel November 1, 2006

2. Integration of EMS and ISMS is Required • DOE Order 450.1 section 4 states: • General Requirements. All DOE elements must ensure that site ISMSs include an EMS that does the following. (1) Provides for the systematic planning, integrated execution, and evaluation of programs for— (a) public health and environmental protection, (b) pollution prevention (P2), and (c) compliance with applicable environmental protection requirements. (2) Includes policies, procedures, and training to identify activities with significant environmental impacts, to manage, control, and mitigate the impacts of these activities, and to assess performance and implement corrective actions where needed. (3) Includes measurable environmental goals, objectives, and targets that are reviewed annually and updated when appropriate.

3. Integration Makes Good Business Sense • Reduces employee confusion; ever heard these questions? • What’s the difference between ISMS, EMS, and VPP? • How do they fit together? • Why do we have all these different systems? • Minimizes implementation costs • One set of processes and procedures • One training activity • One communication effort • Improves site’s ability to successfully navigate DOE-HQ ISMS Review • Failure to obtain HQ approval would be an operational nightmare!

4. ISMS / EMS Integration of Policies, Procedures EMS Key Elements ISMS Core Functions • ICP Contract • Environmental Policy (POL-104) Environmental Policy & Commitment Define Work • Environmental Objectives and Targets (PDD-1012) • Activity Level Hazard ID (PRD-25) • Hazard Identification Analysis (MCP-3562) • Environmental Aspects (LST- 96) • Environmental Checklist (451.01) • Environmental Instructions for Facilities (PRD-5030 & MCP-3480) Analyze Hazards Planning • Integrated Safety ManagementSystem (PDD-1004) • Hazard Identification Analysis (MCP-3562) • Integrated Work Controls (STD-101) • Management and Operations (PDD-1005) • Environmental Permits (MCP-9109) • Emergency Mgmt. (PLN-114) • Environmental Instructions (MCP-3480) • Activity specific work orders, CERCLA O&M plans, TPRs Develop Controls Implementation Perform Work • ICARE, Non Conformance Corrective Actions (MCP-598) • Environmental Assessment Program (LST-202 & PLN-2106) • Performing Independent Assessments (MCP-552) Checking & Corrective Action Provide Feed Back • Environmental Program Metrics (PLN-2106) • ES&H Performance Measurement Analysis & Reporting (PDD-126) • ESRB (CTR-161) Management Review

5. Background on the Idaho Cleanup Project (ICP) • Idaho National Engineering and Environmental Laboratory (INEEL) was divided into the Idaho National Laboratory (INL) and the ICP on February 1, 2005 • INL contract awarded to Battelle Energy Alliance on February 1, 2005 • ICP contract awarded to CH2M – WG Idaho (CWI) on May 1, 2005 • Functioning ISMS and EMS were in place at the time of contract transition • Necessary to re-validate the ISMS and EMS due to changes in contractors

6. Background on the Idaho Cleanup Project (ICP) (cont.) • Decision by CWI to pursue ISO 14001 independent registration of its EMS • EMS updated to reflect CWI mission and organization structure • Achieved registration November 2005 • Completed well upfront of ISMS re-validation effort • Enabled us to integrate our EMS into the ISMS • Received positive response on our integration efforts from the DOE-HQ ISMS Phase I Review Team and the ISO 14001 Auditor

7. A Fundamentally Different Approach to Reverification • EMS objectives selected from the ICP contract • Contract is all about environmental cleanup • Ensures worker focus is not diluted on multiple priorities • Minimizes the need to re-evaluate the objectives • Constant as long as DOE priorities and the contract are unchanged • EMS targets selected from the project schedule • Environmental targets and the contract workscope are one and the same • Updated each fiscal year to reflect upcoming work scope • ISMS is established to enable workers to complete their jobs in a safe and protective manner ICP Contract, ISMS, and EMS all focused on the same result: Cleaning up the INL in a safe and environmentally protective manner.

8. Tactics Chosen to Implement Integration - Training • Developed single training package for ISMS/EMS/VPP as part of preparations for ISMS Phase I review • Required for all ICP employees including subcontractors • Developed by a team that included ISMS, EMS, and VPP personnel • Updated training and provided refresher as part of ISMS Phase II • Again, required for all employees • Focus on Phase II was the workers in the field • Training developed and conducted by workers rather than just the “training department” • Selected those workers that were passionate about ISMS/EMS/VPP Training was well received; Workers more accepting of the message from their peers.

9. Tactics Chosen to Implement Integration - Communications • All communications conducted under the ISMS umbrella • Communications developed by a team including ISMS/EMS/VPP and communications personnel • Weekly focus topics published in the e-newlsetter (ICliPs) and posted on the ISMS website • Emphasized in staff meetings as well • Topics chosen on how they relate to the worker “doing work safely” • Five core functions/eight guiding principals of ISMS, workers role in ISMS, fitness for duty, step back/stop work, EMS, VPP, emergency signals, slip/trips/falls, etc.

10. Developed the “ICP Safety Toolbox” Reference guide that includes key safety information: emergency information/contacts, injury reporting, ISMS/EMS/VPP program highlights, and a personalized “my safety information” page Designed to be carried by employees while on the job Tactics Chosen to Implement Integration - Tools

11. The Bottom Line • Consistent message to employees - - - ISMS is the foundation of the house - - - EMS and VPP are two main rooms. • Safety is a prerequisite! • From the top: • Safety • Follow procedures • Effective response to employee concerns If we do these three things project success will follow.