Community Services Community Development Division Community Partners Application Workshop City Hall December 09, 2011
Agenda • Welcome/Introductions • Planning/Funding Schedule • Submission Requirements • Application Guidelines • Application Evaluation Criteria • Monitoring, Reporting, Compliance • Q & A and One-on-One • Consolidated Plan Input Session
Submission Requirements: Deadline: Friday, February 3, 2011 at 5:00 p.m. Deliver to: City of Wilmington Community Development Division, 305 Chestnut Street, 2nd floor, PO Box 1810, Wilmington, NC 28402
Submission Requirements: Deliver: • One Original, Six (6) Copies (3 hole punched) • One CD ROM w/ electronic copy NEW • Complete Checklist and Required Signatures • 11 point font
Application Guidelines: Type of Project or Program: • Construction Applications • Non-construction Applications Source of Funds: • General Funds • Community Development Block Grant • HOME Investment Partnership
Entitlement Funds FY2011-12: CDBG Entitlement - $ 801,903 CDBG Program Income - $ 249,000 HOME Entitlement - $ 635,411 HOME Program Income - $ 182,500 TOTAL $1,868,814
HUD National Objectives: • Benefit low- and moderate income persons; • Aid in the prevention or elimination of slums or blight; or • Meet a need having a particular urgency
Priorities • Affordable rental and homeowner housing • Neighborhoods with preserved affordable housing stock • Public services for youth, elderly and other special populations • Services, shelter and prevention services for homeless, and • Economic opportunities
HUD Livability Principles: • Provide more transportation choices • Promote equitable, affordable housing • Enhance economic competitiveness • Support existing communities • Coordinate and leverage federal policies and investment • Value communities and neighborhoods
City Council Focus Areas: • Diverse and Thriving Economy • Efficient Transportation Systems • Safe Community • Welcoming Neighborhoods and Public Spaces • Civic Partnerships • Sustainability and Adaptability
Construction Applications • Affordable Housing: New Construction, Rehabilitation, Rental, Homeownership, Multi-Family, Single-Family, Acquisition Only • Public Facilities & Infrastructure Improvements: Improvements to facilities/buildings (not operating costs) examples: senior centers, homeless facilities, youth centers, neighborhood facilities, facilities for abused and neglected children, parks, sidewalks, water/sewer
Construction Applications • All assistance limited to activities within City of Wilmington • Funding period starts July 1, 2012 • Benefit persons with household income below 80% AMI
Construction Applications • Loans, not grants • Lien: A lien may be placed against property; first or subordinate • Loan terms determined on case-by-case basis • Maximum term 20 years depending on amount of funding invested in project
Non-Construction Applications • Public Services 15% cap • Eligible costs for public services include: labor, supplies, materials & other costs • Examples: child care, senior services, youth services, services for battered and abused spouses, employment training, services for abused and neglected children, homeownership services, etc….
Evaluation Criteria Applications receive up to 125 points for: • Joint Application • Applicant/Agency Information • Program Overview • Budget • Work Plan/Performance Management • Past Performance
Monitoring, Reporting, Compliance • Performance Management HUD National Objective + HUD Outcome = Outcome Statement Example: Objective= “Providing Decent Housing” and Outcome = “Affordability” then Outcome Statement = Affordability for the purpose of providing decent housing. “In FY2010, Nonprofit ABC will provide decent housing for 20 low and moderate income households with the construction an affordable multifamily rental project.”
Monitoring, Reporting, Compliance Work Plan with Performance Measures
Monitoring • Federal Monitoring of projects will begin the year that the funds are committed and annually through the affordability period, if applicable. • Lease and Rent Reviews, if housing (Full Disclosure) • Site Inspections (Compliance with Local and Applicable Regulations)
Compliance • Davis Bacon Act, Federal Labor Standards, Contract Work Hours and Safety Standards Act, The Copeland Act, and Equal Employment Opportunities • Minority and Women Business Enterprises • Fair Housing • Environmental • Contracts
Reporting • Quarterly Reports • End of the Year Reports (including occupancy listing, if applicable, etc. • Internal Agency Documents including Board of Directors, Audits, Lawsuits, Staff Changes • Contracts
General Compliance, Reporting, Monitoring • Quarterly Reports • Desk Monitoring • Contracts
Financial Monitoring • Finance staff will conduct on site monitoring visits to all agencies that receive funding during FY 2012-2013 • Through monitoring and oversight ensure expenditure of Federal funds comply with OMB Circulars
Financial Compliance • OMB Circular A-122 Cost Principles for Non-profit Organizations • Are Costs Reasonable • Are Costs Allocable • Are Costs Adequately Documented
Financial Compliance, Cont. • OMB Circular A-133 (Single Audit) Audits of States, Local Governments, and Non-profits • Triggered by Expenditure of $500,000 in Federal Funds • Single Audit Schedule is Part of the Financial Audit
Financial Compliance, Cont. • OMB Circular A-110 (Codified at 24 CFR Part 84) Administrative requirements for grants to non-profit organizations • Financial Management Systems a. accurate, complete, current b. Effective control, written procedures
Financial Compliance, Cont. • Administrative requirements for grants to non-profits, cont. • Procurement Standards a. Written, effective use of Federal $’s b. When to use bids, price quotes, non- competitive source 3. Etc.
Financial Monitoring Visit • Items to be reviewed • Procurement/Accounting procedures • Bank Statements/Reconciliation • Voided check policies • Chart of Accounts • Disbursement Journal • Treasurer reports to Board
Financial Monitoring Visit, cont. • Items to be reviewed • Annual audit • Auditor’s management letter • Source documentation • Invoices • Check Copies • Check requests and approvals • Procurement records
Financial Monitoring Visit, cont. • Items to be reviewed • Budget /Budget Revisions • Conflict of interest policy • Bonding and insurance • Credit Card Records • Petty Cash
Integrated Disbursement Information System (IDIS) Web based HUD reporting & grant drawdown system • Performance Data • Beneficiaries (who did we help?) • How much did it cost? • How much money other than HUD’s did we leverage?
Basis for Recommendations: • Scoring, Interviews, Site Visits • CDBG & HOME, and City Council Focus Areas • Compatibility with Existing Neighborhood, FLUP, and Small Area Plans • Number of Units Produced/Clients Served • Cost per Unit/Client • Address Priorities in Consolidated Plan • Meet HUD Timeliness Requirements
Fair Housing Act • The Fair Housing Act, also known as Title VIII of the Civil Rights Act of 1968, amended in 1988, prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing-related transactions, based on race, color, national origin,
Fair Housing Act (cont.) • religion, sex, familial status, including children under the age of 18 living with parents or legal custodians, pregnant women, and people securing custody of children under the age of 18 as well as physically and mentally disabled.
The 1990 Americans with Disabilities Act (ADA) • Prohibits discrimination on the basis of disability in government-funded programs including housing programs and mandates that rental offices and other on-site businesses used by the public be accessible to persons with disabilities.
Fair Housing for Tenants with Disabilities • Fair Housing laws give tenants with disabilities the right to request reasonable accommodations and reasonable modifications. • Reasonable accommodations are changes to rules, policies, practices, or services to afford persons with disabilities equal opportunity to use and enjoy a housing unit, including public and common use areas.
Age Discrimination Act of 1975 • This Act prohibits discrimination based upon age in Federally assisted and funded programs or activities in limited circumstances. • It is not a violation of the Act to use age distinctions if such distinctions are permitted by statute for particular programs
Age Discrimination Act of 1975 (cont.) • or if they are a factor necessary for the normal operation of the program or the achievement of a statutory objective of the program or activity. • It is not a violation of the Act for a housing partner to operate elderly-only housing since the statute permits such housing.
File a Complaint • If you feel that your rights have been violated when trying to buy a house, rent a house or rent an apartment, then file a complaint at: • Go to www.hud.gov, File an Fair Housing Discrimination Complain online form or you can print out the form, complete it, and mail it to: Office of Fair Housing and Equal Opportunity Department of Housing and Urban Development 451 Seventh St, SW, Room 5204 Washington, DC 20410-2000
File a Complaint (cont.) • Contact Atlanta Regional office of U.S. Department of Housing and Urban Development (HUD) Five Points Plaza 40 Marietta Street, 16th Floor Atlanta, GA 30303-2806 800-440-8091 404-730-2654 (TTY)
File a Complaint (cont.) • North Carolina Human Relations Commission (NCHRC) 1-866-324-7474 919-807-4420 (local) www.doa.state.nc.us/hrc
Public Input Consolidated Plan • Overview General Conditions • Trends • HUD Goals • Community Needs & Priorities
General Conditions & Indicators • Population Growth +30% (2000-2009) • Approximately 45,000 Households • 34 median age • 14% age 65 + • 74% White/21% African Amer (-5%) • 2.81 Avg Family Size • 7.8% Female HH w/children <18
Housing Characteristics & Indicators • 50,000 + housing units (2009 ACS) • 5,000 vacant (2009 ACS) • 48.5% build prior 1979 • 53% single-family detached • 15.7% Multi-family 10 + units • 29% + Rental units/ 34% + Owner Units (2005& 2009 ACS)
Housing Cost Burden U.S. Census ACS 2000 & 2009
Wages and Cost of Living • Living wage 1 Adult & 1 Child = $16.41/hr • Living wage Family 4 = $27.13/hr • (Penn St. Living Wage Calculator 2010) • $14.58 median hourly wage Wilmington (U.S. Bureau of Labor) • $10.47/hr mean renter hourly wage (National Low Income Housing Coalition) • FMR 2 bedroom $802/ Affordable $544
HUD Program Goals Decent Housing: • Assisting homeless persons • Retaining Affordable Housing Stock • Increasing availability of affordable permanent housing, especially special populations • Increase supportive housing • Affordable housing accessible to jobs