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ON LINE SCHEDULING

ON LINE SCHEDULING. ON LINE SCHEDULE. Scheduling availability through student access accounts will be opened at 3:30 p.m. starting on the dates listed below and will remain open through 3:30 p.m. on May 10 th Class of 2012 April 25 Class of 2013 May 2 Class of 2014 May 5

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ON LINE SCHEDULING

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  1. ON LINE SCHEDULING

  2. ON LINE SCHEDULE • Scheduling availability through student access accounts will be opened at 3:30 p.m. starting on the dates listed below and will remain open through 3:30 p.m. on May 10th • Class of 2012 April 25 • Class of 2013 May 2 • Class of 2014 May 5 • Request turned in late & May 9 Maroon Level students • Class of 2015 online access May 9-10 • Class of 2015 completed by Counselors May 11-13

  3. Student Access:Go to Charlotte Public Schools website: charlottenet.org • Under the “Student” pull down menu, select “Family/Student Access”.

  4. Student Access: • Respond “yes” or “continue” if you get a security alert message. Firefox users will need to “Allow the Exception” if you receive the security certificate message.

  5. Student Access: You will be taken to a login screen that looks like the one below. • Click the mouse in the login box and enter your student access login name. This is not the same as your parent’s family access login, or your Career Cruising login. • Press the tab key or click your mouse in the password box and enter your password exactly as printed. Click the blue Login button. • Counselors will provide your Student Access Login information.

  6. 2011-2012 Courses • On the left side of the screen you will see a link for next year’s courses under the Arena Scheduling heading. Click on the 2011-2012 Courses link.

  7. Searching for Classes: • There are several tabs across the top of your screen: Available, Selected Courses, Submit Classes and Messages. • Search for classes by period, by course name, by subject, or by teacher. • On the Available screen you will see the class number, description or name of class, the teacher that will teach the class, the period the class is offered, the term (semester) the class is offered, the subject (category like math or English), the grades that can take the class, and seats available.

  8. You may search for classes that contain a certain word by typing in the word in the Select Course box and hitting search. You may also search for classes using the Selected Search Options (select by Period , by Course, by Subject or by Teacher).

  9. Once you find a class that you want to add to your schedule click on the blue Add hyperlink to add the class.To remove a class from your selections you can double click on the course.

  10. To see the classes you have selected click on the Selected Classes tab. If you have selected classes, they will appear in the box below. You may also remove a class from your selections by clicking on it once when in the Selected Classes tab.

  11. This is the Messages tab. Type a message in the box & hit submit message if you need to message your Counselor. You can see the courses you requested in February here. • If you are not able to make a complete schedule with your eight requested classes you should message your counselor and ask that an alternate course be used.

  12. Your Course Requests areImportant! • REMEMBER, YOU CAN ONLY SELECT COURSES THAT YOU REQUESTED ON YOUR COURSE REQUEST FORM IN FEBRUARY.

  13. INSTRUCTIONS CONT. • Continue to select classes for your schedule until you have periods 1-4 filled for Term 1 through Term 4 (Semester 1 is made up of Term 1 & 2. Semester 2 is made up of Terms 3 & 4.) DO NOT FILL IN PERIOD 0 or 5! • IMPORTANT – When you have finished selecting your classes you will need to submit them for approval by your counselor. ONCE YOU SUBMIT YOUR SCHEDULE, NO CHANGES CAN BE MADE WITHOUT COUNSELOR ASSISTANCE.

  14. HINTS:In the Submit Classes section you can finalize your schedule by selecting “Submit Classes”. Please do not submit your schedule until you have periods 1-4 filled for all four terms. DO NOT SUBMIT YOUR CLASSES UNTIL YOU ARE TOTALLY DONE WITH YOUR SCHEDULE! You will not be able to make any changes after you submit your classes.You may print your schedule here by clicking on the Print button.

  15. HINTS: • Be thinking ahead of time about a variety of options for scheduling. • Anticipate that you might not get everything exactly as you originally planned. • You can only use alternates IF you cannot fit your eight requested classes in. If you need to use an alternate, you must message your counselor with the class and why it is needed.

  16. HINTS CONT. • Pre-Scheduled Classes – these will be on your schedule already if you have been accepted/approved for the class. They cannot be deleted or changed without counselor assistance. • EISD Career Preparation Center (shared time) courses • Band/Choir • CAHEP • Co-taught courses for students with an IEP

  17. SPECIAL SCHEDULING • Special Scheduling – These courses require counselor assistance. Select four regular courses each semester when scheduling. Special scheduling course options will be scheduled with your counselor when approved. • Co-op (seniors only) – if interested you must attend the mandatory Co-op meeting • Open Period (seniors only, term 4) • Michigan Virtual High School courses • Dual Enrollment • Independent Study • PE Interns

  18. REMINDERS: • Your schedule does not become official until it has been approved by your counselor. Your counselor will approve your schedule after you “submit” it online. Remember, once you submit your schedule you cannot make any changes. • You can communicate with your counselor by using the Message tab on the scheduling screen (during online scheduling dates only). Counselors will review your message and respond during school hours. • You can have up to four gym classes per year; however you can not have more than 1 gym class per term.

  19. REMINDERS CONT: • Make sure you schedule pre-requisite courses first. For example, schedule Algebra 2A first semester if you plan to take Algebra 2B. Same with Chemistry & Algebra 2A (Algebra 2B can be taken at the same time as Chemistry), and US History is a pre-requisite for several Social Studies electives (Psychology, Western Civ., etc.). Also, it is recommended that you do not schedule English 10 or 11 in the same semester as Composition or Adv. Composition (unless you feel you can handle both in the same semester). • Counselors will review all schedules in the summer. If your schedule is unbalanced, such as English 11 & Adv Comp in the same semester or two AP courses in the same semester, etc., it will be assumed that you did that intentionally. Your counselor will not adjust your schedule in that situation. Counselors will make schedule adjustments if you did not schedule proper pre-requisites, if you failed a required course or a pre-requisite, or to balance out class sections.

  20. REMINDERS CONT. • Please understand that once you submit your schedule it is still subject to change (for the reasons mentioned above, as well as others including changes in teaching assignments). The schedule change policy applies even if your schedule was adjusted by your counselor. • You will only be provided one copy of the master schedule and the online scheduling materials (instructions, login information, worksheet, etc.). Please make sure you do not lose it.

  21. Questions? • Problems with scheduling should be reported to the Counseling Office.

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