Systems alignment project fall 09 professional development practices kickoff sept 22 2009
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Systems Alignment Project – Fall ’09 Professional Development Practices Kickoff Sept. 22, 2009. Agenda. Provide an Orientation Discussion of Activities within Understand Current Environment Who, how, etc. gather info for Licensed Classified APT Conduct work session

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Systems alignment project fall 09 professional development practices kickoff sept 22 2009
Systems Alignment Project – Fall ’09Professional Development Practices KickoffSept. 22, 2009


Agenda
Agenda

  • Provide an Orientation

  • Discussion of Activities within Understand Current Environment

    • Who, how, etc. gather info for

      • Licensed

      • Classified

      • APT

  • Conduct work session

  • Make assignments and plan next 2-3 work sessions


Orientation
Orientation

  • Introductions

  • Systems Alignment Background

  • Group Agreements

  • Project Definition Document & Work Plan



True to our mission

Systems Alignment Background

True to our Mission

The mission of the Thompson School District is to:

  • Empower to learn

  • Challenge to achieve

  • Inspire to excel


Moral purpose overall connections to our work

Systems Alignment Background

Moral Purpose:Overall Connections to Our Work

  • It’s about nurturing broad, robust learning and success for every student . . .

  • Systems alignment will help us get there . . .


Coordinated alignment helps improve achievement

Systems Alignment Background

Independently Selected Improvement Efforts:

Focus & Linked Improvement Efforts

:

Need

Need

Need

Coordinated Alignment Helps Improve Achievement


Systems alignment project fall 09 professional development practices kickoff sept 22 2009

Systems Alignment Background

Adjust

Plan

Check

Do

Increasing improvement

and excellence

The PDCA Continuous Improvement Cycle

  • Plan: Develop key goals and related strategies, actions, tactics and metrics.

  • Do: Implementation of the improvement plan.

  • Check: After a suitable time, data is gathered to determine progress against plans.

  • Adjust: Possible changes or modifications are made to both the:

    • Plan, and

    • Processes


We are approaching pdca improvement in semester long phases

Systems Alignment Background

We are Approaching PDCA Improvement in Semester-long ‘Phases’

Previous Improvement Endeavors

Assess Progress and Re-plan

Fall ‘08

We are here – Fall ‘09

Assess Progress and Re-plan

Spring ‘09

Assess Progress and Re-plan

Fall ‘09

Time ->

Over the course of several years, continuous improvement can just become ‘the way you manage the organization.’


Typical project phases

Systems Alignment Background

Typical Project Phases

Conceptual Design Phase

Preliminary Design Phase

Detail Design and Implementation Phase

  • This phase is relevant when a high-level solution to a problem is defined and the details need to be designed, developed and implemented.

  • This includes possible piloting of solutions, training users and moving a new process into ‘operational’ mode

  • This phase is relevant when a problem to be solved is understood and a high-level design needs to be created.

  • Design components may include researching best practices, documenting requirements, designing processes, technical features and/or change management considerations

  • This phase is relevant when a topic is new with little or no definition for the District. The primary purpose is to perform research on the topic to understand what is available and possible


Consolidated 08 09 and planned 09 10 activities

Systems Alignment Background

Consolidated ’08/’09 and Planned ‘09/’10 Activities

100 homes / 100 days

Work on 7 Improvement Projects

Organizational Review Project

Plan Fall ‘09 Projects

Set Priorities and Plan Top Projects

Manage the Improvement Project

Fall ’08 Spring ’09 2009 / 2010 Year

11


Spring 09 improvement projects

Systems Alignment Background

Spring ‘09 Improvement Projects

Phase / Improvement ProjectTeam Lead(s)

  • Conceptual Design

    • Differentiated Instruction Carol Swalley and Diane Lauer

  • Preliminary Design

    • Grant management process Theresa Clements

    • Licensed staff hiring process Ray Maxfield

    • Performance management/eval Luis Martinez and Roger Boettcher

  • Detail Design and Implementation

    • Elevate and recognize excellence Lamb Caro

    • Update and apply staffing models Vicki Mivshek and Mark Johnson

    • Streamline and consolidate initiatives Todd Ball


Consolidated 08 09 and planned 09 10 activities1

Systems Alignment Background

Consolidated ’08/’09 and Planned ‘09/’10 Activities

We are here – Fall ‘09

100 homes / 100 days

Work on 7 Improvement Projects

Organizational Review Project

Work on 9 Improvement Projects

Plan Fall ‘09 Projects

Set Priorities and Plan Top Projects

Update

Strategic Plan /Create Scorecard

Work on Spring ‘10 Projects

Manage the Improvement Project

Fall ’08 Spring ’09 Fall ’09 Spring ‘10


Fall 09 improvement projects underway

Systems Alignment Background

Fall ‘09 Improvement Projects Underway

Phase / Improvement ProjectTeam Lead(s)

  • Conceptual Design

    • Professional Development (NEW) Kellie Bashor and Maria Gabriel

  • Preliminary Design

    • Differentiated Instruction Carol Swalley and Diane Lauer

    • Performance management/eval Rhonda Richer and Sheila Pottorff

  • Detail Design / Implementation

    • Grant management process Theresa Clements

    • Licensed staff hiring process Ray Maxfield

    • Elevate and recognize excellence Lamb Caro

    • Update and apply staffing models Vicki Mivshek and Mark Johnson

    • Streamline and consolidate initiatives Todd Ball

    • District Communications (NEW) Wes Fothergill




Discussion of activities within understand current environment
Discussion of Activities within Understand Current Environment

  • IIA: Understand Current Approaches

  • IIC: Understand Current TSD Organizational Skill sets

  • IID: Analyze current PD expenditures

  • IIE: Collect current job descriptions

  • IIF: Review Courseware and other PD tools

  • IIB: Understand Current PD Processes


Discussion of activities within understand current environment1
Discussion of Activities within Understand Current Environment

  • IIA: Understand Current Approaches

  • The purpose of this exercise is to understand the basics of each group and the PD received by each group


Discussion of activities within understand current environment2
Discussion of Activities within Understand Current Environment

  • IIC: Understand Current TSD Organizational Skill sets

  • The purpose of this exercise is to understand the primary skills that each person in a group needs overall


Discussion of activities within understand current environment3
Discussion of Activities within Understand Current Environment

  • IID: Analyze current PD expenditures

  • The purpose of this exercise is to understand the out-of-pocket expenditures invested in PD for each group (and subgroup)


Discussion of activities within understand current environment4
Discussion of Activities within Understand Current Environment

  • IIE: Collect current job descriptions

  • The point of this exercise is to collect job descriptions to understand the official skill requirements of each position.


Discussion of activities within understand current environment5
Discussion of Activities within Understand Current Environment

  • IIF: Review Courseware and other PD tools

  • The purpose of this exercise is to understand the enabling technologies used to administer the PD process


Discussion of activities within understand current environment6
Discussion of Activities within Understand Current Environment

  • IIB: Understand Current PD Processes

  • First, we will document the current process and identify issues


Work session understand current environment
Work SessionUnderstand Current Environment


Make assignments and plan next 2 3 work sessions
Make assignments and plan next 2-3 work sessions

  • Assignments

    • IIA: Understand Current Approaches

    • IIC: Understand Current TSD Organizational Skill sets

    • IID: Analyze current PD expenditures

    • IIE: Collect current job descriptions

    • IIF: Review Courseware and other PD tools

  • Proposed dates

    • October 6th 8-11:30am

    • October 20th 8-11:30am

    • November 3rd 8-11:30am


Closing
Closing

  • Review progress

  • Summarize next steps