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Procurement to Pay ( P2P) Initiative. “Supporting and Enabling Strategic Sourcing”. March 2014. Procure-to-Pay Shared Services Initiative Objectives Leverage the shared application and data structure of the CSU Common Financial System

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Presentation Transcript
slide1

Procurement to Pay (P2P) Initiative

  • “Supporting and Enabling Strategic Sourcing”

March 2014

slide2

Procure-to-Pay Shared Services Initiative Objectives

  • Leverage the shared application and data structure of the CSU Common Financial System
  • Improve the efficiency and effectiveness of processes to purchase and pay for goods and services

Focus on Strategic Sourcing

slide3

P2P Timeline

Focus on Strategic Sourcing

slide4

P2P Timeline

Focus on Strategic Sourcing

slide5

P2P Timeline

Focus on Strategic Sourcing

slide6

A New Simplified, Streamlined, and Automated Way to Purchase and Pay was Envisioned

  • Implement a simplified and streamlined process approach across the university
  • Enable strategic procurement
  • Support movement to electronic invoicing and payments
  • Provide metrics for managing services and promote continuous improvement

Focus on Strategic Sourcing

slide7

Procure-to-Pay Opportunities for Savings and Efficiencies Identified

  • With full participation, and after complete implementation, the overall cost savings opportunity available to the CSU was conservatively estimated at $30 million per year.

Focus on Strategic Sourcing

slide8

P2P Timeline

Focus on Strategic Sourcing

slide10

Moving Forward

  • P2P Coordinating Activities (Ongoing)
  • PeopleSoft CFS Upgrade to PeopleSoft 9.2
  • Mobile Application Installations
  • Document Management Application Installation
  • Travel Application Installation
  • Business Intelligence Application Installation

Focus on Strategic Sourcing

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Moving Forward

  • P2P Quick Wins (Now)
  • Coordinate Campus Spend Analytics
  • Collaborative Sourcing/Strategic Sourcing
  • Expand Use of Electronic Payments
  • Simplify and Streamline Processes i.e. Travel, Management of Credit Cards, etc.

Focus on Strategic Sourcing

slide12

Moving Forward

  • Redesign, Simplify and Streamline (In Phases)
  • Establish Supporting Change Management Plan
  • Evaluate Costs/Benefits of Preventive Internal Controls compared to Detective
  • Reshape/Reframe Contracting Services and Procurement Policy and Procedures
  • Assess Procurement Data Configuration and Operational Metrics
  • Plan Implementation of E-Procurement Systems and Associated Catalogs

Focus on Strategic Sourcing

slide13

Email: mredmond@calstate.edu

Focus on Strategic Sourcing