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BUDGET ANALYSIS AND REVIEW COMMITTEE BARC REPORT TO COUNCIL

CD #33.2 ALA Council/Executive Board/Membership Information Session Annual Conference 2008-09. BUDGET ANALYSIS AND REVIEW COMMITTEE BARC REPORT TO COUNCIL. Jim Neal BARC Chair for 2008-09. Annual Conference Sunday, 11 July 2009 Chicago, Illinois. BARC REPORT. Fiscal Year 2009 Status

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BUDGET ANALYSIS AND REVIEW COMMITTEE BARC REPORT TO COUNCIL

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  1. CD #33.2 ALA Council/Executive Board/Membership Information Session Annual Conference 2008-09 BUDGET ANALYSIS AND REVIEW COMMITTEEBARC REPORT TO COUNCIL Jim Neal BARC Chair for 2008-09 Annual Conference Sunday, 11 July 2009 Chicago, Illinois

  2. BARC REPORT • Fiscal Year 2009 Status • Council Recommendations Referred to BARC • Fiscal Year 2010 Plan • Budget Preparation Process • Budget Monitoring/Contingency Plans • Electronic Participation Assessment • Role of BARC

  3. FISCAL YEAR 2009 STATUS(9 months thru May) • Total ALA (all combined funds) Revenues: $36,691,489 ($2,284,076 less than budget) • Total ALA Expenses: $38,878,153 ($4,732,235 less than budget) • General Fund Revenues: $16,372,584 ($2,097,857 less than budget) • General Fund Expenses: $18,886,858 ($3,277,505 less than budget)

  4. FISCAL YEAR 2009 STATUS(9 months thru May) • Division Revenues: $ 540,720 less than budget Division Expenses: $1,523,916 less than budget • Roundtable Revenues: $ 36,786 less than budget Roundtable Expenses: $ 13,336 less than budget • Grants and Awards: $ 201,416 less than budget • Investment Interest Dividends: $ 189,871 more than budget • Long-Term Investment: $25,068,731 ($28.8 million in Aug. 2008)

  5. FISCAL YEAR 2010 PLAN • Economic Uncertainty • ALA Planning Priorities • Operational Realignments • Expense Reductions • Key Revenue Sources • Service and Product Enhancements • New Business Development Strategies

  6. REFERRED COUNCIL RECOMMENDATION Give a high funding priority to a web accessibility review and web code data cleanup. Result – Two FY 2010 projects - Web Code Data Cleanup to Enhance Web site accessibility - Accessibility, Usability & Functionality Review

  7. FISCAL YEAR 2010 PLANBUDGET PREPARATION PROCESS(All General Units, Divisions, and Roundtables) • Key Functions/Alignment with ALA Priorities • Environmental Assumptions • Positive/Negative Trends • Major Multiyear Unit Goals • Fiscal Year Changes • Fiscal Year Project Activities • Current Year Budget Review • Next Fiscal Year Budget Request

  8. BUDGET MONITORING/CONTINGENCIES • Detailed Month-to-Month Budget Review • October 2009/Final FY09 Results (Midwinter Projections) • April 2010/FY10 Six-Month Analysis (Annual Projections) • Detailed Revenue Trends Analysis • Publishing • Dues • Meetings and Conferences • Grants and Awards • Interest and Dividends • Detailed Expense Reduction Strategies

  9. ELECTRONIC PARTICIPATION ASSESSMENT • Direct Costs, and Secondary/Tertiary Costs • Web Casting of Council Activities • Interactive Virtual Participation by Council Members • Electronic Voting at Council Meetings • Web Casting of Membership Meetings • Interactive Virtual Participation in Membership Meetings • Experimentation with Active Participation in Other Governance and Non-Governance Activities • Experimentation with Virtual Conference Programming • ALA Website Accessibility Review and Clean-Up

  10. ROLE OF BARC • To review the proposed budget, as forwarded by the ALA Executive Board, in the context of the ALA strategic plan, annual priorities and budget assumptions; to review the financial performance of the Association and the budget impact of potential actions of ALA Council; to make budget recommendations to the ALA Executive Board and to report to Council regarding budget analysis and process.

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