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Daktronics SharePoint Use – May, 2008 MNSPUG

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Daktronics SharePoint Use – May, 2008 MNSPUG. Agenda. Introductions IT Information Selection Environment Platform Lessons Learned Questions. Introductions. Murray Coble, IT Communications, Intranet Product Manager Daktronics, Inc. Brookings, South Dakota 3500 employees

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Presentation Transcript
agenda
Agenda
  • Introductions
  • IT Information
  • Selection
  • Environment
  • Platform
  • Lessons Learned
  • Questions
introductions
Introductions
  • Murray Coble, IT Communications, Intranet Product Manager
  • Daktronics, Inc.
    • Brookings, South Dakota
    • 3500 employees
    • $433 million in revenue in FY07
    • 15-25% revenue growth, year after year
    • Publicly traded -- DAKT
daktronics
Daktronics
  • “To be the world leader at informing and entertaining people through dynamic visual and audio communication.”
  • Video Displays
  • Scoreboards
  • Electronic Message Centers
  • Sound Systems
  • Hoist Systems
  • Creative Content
it information
IT Information
  • Microsoft Technologies
    • SQL
    • .NET
    • Active Directory
    • Office
    • Exchange
    • BizTalk
  • Distributed User Base
    • Over 45 remote offices in 8 countries
  • About 2600 network users
sharepoint selection
SharePoint Selection
  • Driving Factors
    • Enterprise Content Management
    • IT Philosophy
    • Vendor stability
  • Key Requirements
    • Integration
    • URL accessibility
    • Fast, property-based searching
sharepoint selection8
SharePoint Selection
  • Process
    • Defined requirements in early 2005
    • Attended AIIM national conference
    • Attended 2005 MSFT PDC
    • SPS 2003 pilot project with Quilogy
    • Tested MOSS beta 2, trained with Mindsharp
    • Made recommendations to business
    • Made decision
    • Implemented MOSS
sharepoint environment
SharePoint Environment
  • Medium-sized farm
    • 2 Web Front End servers, running Search
    • 1 Index server
    • Clustered SQL
    • Application server for Excel Services and Forms Server
sharepoint environment10
SharePoint Environment
  • Staff
    • Product Manager
    • System Administrator
    • .NET developers
    • Enterprise Content Manager
    • Leverage existing DBAs and server team
    • Business analysts and project managers
    • User interface and graphic designers
sharepoint as a platform
SharePoint as a Platform
  • Document Management
  • Web Content Management
  • Intranet
  • Search
  • Collaboration
document management
Document Management
  • Migrated 800,000+ documents
  • Document Center Site Collections
document management13
Document Management
  • Results page configuration
  • Second Search Center
  • Property searches
document management14
Document Management
  • Metadata Updater
  • Custom column types
  • Source File upload tool
document management15
Document Management
  • Integration
    • Sales project tracking
    • Customer lookup
    • Contract project sites
    • Windchill PLM
document management16
Document Management
  • Future Plans
    • Scanner to SharePoint
    • Lifecycle management
    • Records management
    • Centralized upload tool
    • Search enhancements
    • Workflow
web content management
Web Content Management
  • Waited for ECM Selection
  • End users were skeptical
  • SharePoint pilot project
  • Presentation by Inetium
  • Approved by stakeholders
web content management19
Web Content Management
  • Rewriting www.daktronics.com on SharePoint
  • Worked with Inetium on envisioning, branding, and development
  • Content management is ready
  • Content is being built
  • Scheduled for Fall, 2008 release
web content management20
Web Content Management
  • Reuse of content
  • Consistent tagging
  • Page-aware aggregation web parts
web content management22
Web Content Management
  • Tab control with web part zones
  • Advanced configurations options for content creators and administrators
web content management23
Web Content Management
  • Future Plans
    • Content sharing intranet/website
    • Knowledge base
    • Portals
    • E-Commerce
    • Translation management efficiency
    • Mobile Viewing
intranet portal
Intranet Portal
  • Intranet homepage
  • News feature stories
  • Employee search
  • Corporate calendar
  • Department Information
intranet portal25
Intranet Portal
  • Applications
    • Regional Office Information
    • Dispatch calendar
    • Contract Sites
intranet portal26
Intranet Portal
  • Future
    • All informational pages
    • Branding
    • More Robust News
    • Corporate Slide Library
    • Encyclopedia (wiki)
    • Product Information
    • Competitor Information
    • Possible platform for every web application
search
Search
  • Enterprise Search
  • Documents Search
  • Future Plans
    • Data from all Information Systems
    • BDC
collaboration
Collaboration
  • Team sites, project sites, department sites
  • Sites Directory
  • Wikis
    • Projects
    • Manuals
    • Initiatives
future initiatives
Future Initiatives
  • Business Intelligence
  • InfoPath, Forms Server, Workflow
  • Business Data Catalog in Search
  • Extranets
training and user adoption
Training and User Adoption
  • Frequent Training
    • Site Owners
    • End Users
  • Open Labs
  • Monthly User Groups
  • SharePoint Resources site
  • User adoption is average
lessons learned tips
Lessons Learned/Tips
  • Be judicious about what documents go into SharePoint
  • Build a significant amount of SharePoint content before the initial release
  • Over-plan for user adoption and training
  • Have a plan for branding and naming
lessons learned tips32
Lessons Learned/Tips
  • Create a buzz, but set realistic expectations
  • Identify and build content managers
  • Strategize for ad hoc collaboration
  • Develop an internal champion(s)
  • Do not expect a culture change overnight
closing
Closing
  • So why is SharePoint the right platform for Daktronics?
    • It is a great product
    • Extendable
    • Further leverage our investment in Microsoft technologies
    • Total cost of ownership
    • Strong partner and user community
    • Uses and builds on existing skill sets
  • State of constant evolution
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