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LMBR :Why change our systems?

LMBR :Why change our systems?. Page 2. What is out there? APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS, Lattice, TPL, TBO, CLAMS, CPR, CRM…………… Some are new, some are old, some are familiar but…. Page 2. LMBR :Why change our systems?. Page 3.

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LMBR :Why change our systems?

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  1. LMBR :Why change our systems? Page 2 What is out there? • APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS, Lattice, TPL, TBO, CLAMS, CPR, CRM…………… • Some are new, some are old, some are familiar but….. Page 2

  2. LMBR :Why change our systems? Page 3 • Deliver better services to our customers and staff • Staff feedback - current systems are clunky/don’t meet business needs • There are over 100 fragmented technology applications (HR, admin etc) • Can’t consolidate data easily - internal, State and Federal reporting • Current systems over 15 years old - costly, complicated, not integrated • Current systems not meeting current/future needs • Current systems are failing Page 3

  3. A program of initiatives covering systems replacement, new procedures and a new way of working to: Transform management, communication and delivery of student administration, finance, and human resources Provide greater access to online information Meet business and customer demands and expectations Implementing integrated IT systems providing better service and value to: TAFE Schools Corporate areas Students Parents Business / Community What is LMBR? Page 4 Page 4

  4. Service Delivery Customer Relationship Management Student Admin and Learning Management Any Channel Student/Parent Single View of Students and Customers Consolidated Data Consistent Contact management Reporting and Analytics Single View of Employees DET Staff Management/Reporting users Industry Finance and HR/Payroll Page 5

  5. LMBR timelines Legend Systems & Process Design Shared Service Centres Corporate Finance R1.1 (JDE) System Implementation TAFE Finance R1.1a (TIFS) Planned Schools Finance R1.2 (OASIS) Phased implementation TAFE HR/Payroll (Lattice) Planned 2.1 Schools/Corp HR/Payroll First implementation SALM for Schools Project Preparation, Planning & Business Requirements First implementation SALM for TAFE New Student Administration & VLE (SC Page 6

  6. Where are we up to? Project Preparation Business Blueprint Realisation Final Preparation Go Live & Support Project Management Planning BusinessRequirements System Design Build Test Business Readiness System Readiness Cut over Production Support TAFE SALM is here HR implementation is here Finance implementation is here Page 7

  7. Projects in the LMBR Program • SAP • Is one of the world's leading business software companies • One of the leading Finance and HR/Payroll solutions available • SAP Australia started work with DET in March 2008 • SAP currently used by > 20 other NSW government agencies Page 8 Page 8

  8. Projects in the LMBR Program • Shared Service Centre • Support Finance and HR/Payroll services • Transactions will be processed through Shared Service Centres • Processes requiring business decisions will remain in the Institutes/ Portfolios • Transactions will be streamlined with fewer delays Page 9 Page 9

  9. Projects in the LMBR Program Student Administration (SA) & Learning Management (LM) Student Administration • Integrated web based applications • Phased development of replacement for SCIS/CLAMS from mid 2010 • Current applications progressively converted to web based access Learning Management • TAFE Virtual Learning Environment • Web based applications integrated with Student Admin • Learning Management System (Sakai/Moodle partially in place) • Learning Content Management System (from Jan 2010) • Content Creation Tools (Adobe Suite in deployment) • Web conferencing (Adobe Connect in deployment) • ePortfolio (from Jan 2010) • eBackpack (personalised storage from Jan 2010) • SAM/OLS (available for Institutes from Oct 2009) Page 10

  10. Projects in the LMBR Program • Legacy Systems • Corporate and local systems that currently support Institute Business • Approved systems that remain will be integrated with the new SAP and SALM systems • Some systems will be partially retired • Most legacy systems will need to be retired  Page 13 Page 13

  11. Training • SAP Financial Training • Head Teachers/Managers/Contacts/Finance staff • Short f2f sessions • All other staff • short online sessions • SAP HR Training • HR/Managers • Short f2f sessions? • Head Teachers/Other Staff • Short online sessions? Page 14

  12. What does it mean for me? All Staff Online petty cash Online leave (with HR implementation) New administration systems Teachers All above plus: Use of VLE and associated resources Use of new software, online resources and ePortfolios Head Teachers All above plus: Online ordering Online leave approval Page 15

  13. LMBR Intranet Site • The LMBR Intranet site contains information relating to: • LMBR Background • LMBR Overview • Benefits of the program • Program progress • FAQs • Fact Sheets • Scenario overviews • Process descriptions • Bulletins • Contact details • https://detwww.det.nsw.edu.au/deptresources/lmbr/ Page 16 Page 16

  14. Questions & Discussion Page 17

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