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Basic searching on Ovid databases on the NHS Scotland eLibrary www.elib.scot.nhs.uk. Maria Henderson Library NHS Greater Glasgow & Clyde Partnerships September 2006. NHS Scotland eLibrary. Available on any PC with an internet connection

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basic searching on ovid databases on the nhs scotland elibrary www elib scot nhs uk

Basic searching on Ovid databases on the NHS Scotland eLibrary www.elib.scot.nhs.uk

Maria Henderson Library

NHS Greater Glasgow & Clyde Partnerships

September 2006

nhs scotland elibrary
NHS Scotland eLibrary
  • Available on any PC with an internet connection
  • Databases can be accessed with your NHS Athens password
  • This demonstration uses the Medline database. Other databases available via Ovid have the same layout and similar commands.
slide5

Click on “Databases –

full list” to select from

the list of databases

available

slide6

To access Medline and

other databases from Ovid,

click on “Ovid collection”

slide7

Scroll down the list of Ovid

databases and click on

“Medline”. Remember to choose

a year range to suit you

(eg. 1996-2006)

slide8

Type search term in here

Searches can be limited, eg. by

year of publication

search strategy
Search strategy
  • This example shows a search for information on special education for people with mental handicap
  • It helps to divide your search into sections – in this case, “mental handicap” and “special education”. Do each search separately then combine the results later, as in the following example.
slide10

Type your first term in the

search box and click on “Search”

slide11

Select the subject heading which

matches what you typed in by ticking

the box in the left-hand margin.

Subject headings will use

US spelling and terminology.

“Explode” looks for the selected

subject heading and all of its more

specific terms. “Focus” looks for

articles where your subject

heading is the main subject covered.

slide13

Click on “Previous page” to

return to the previous screen

Scope note will give a definition

and related terms which you could

add to your search

slide14

Click on the heading to look at the

subject tree, which shows broader

and more specific subject headings

for searching

slide15

Subject trees show subject headings

in a “tree” formation. Scroll

down to find “Mental retardation”.

slide16

Tick here to “explode”

the search

Narrower headings, which

would be included in

your search if you tick

“explode”.

Your subject heading

(highlighted)

slide17

Scroll back to the top of the page

and click on “Continue”

slide18

Subheadings allow you to focus on

an aspect of your topic, eg. drug

therapy or nursing. Use them only

if that is exactly what you want.

Otherwise ignore and click on

“continue”.

slide20

Type your second search term into

the search box and click on “Search”.

slide21

Again, you can click on the heading to see

the related subject headings.

slide22

Click in the “Explode” box to select

your subject and the narrower

headings below it. Then click on

“Continue”.

slide23

Subheadings allow you to focus on

an aspect of your topic, eg. drug

therapy or nursing. Only use them

if that is exactly what you want.

Otherwise ignore and click on

“continue”.

slide24

Results appear in the Search History box.

You now have two separate sets of results

which need to be combined.

slide25

Combine search results by typing in

the numbers of the searches

eg. “1 and 2”, and clicking on “Search”.

slide27

You can apply limits – eg. limit

the results to those published in

2000 onwards. Use the

drop-down menus provided.

slide28

Limits include “Publication year”, “Humans” (excludes

veterinary medicine articles) and “English language”

(excludes foreign-language journals). After selecting

all your limits, Click on “Search”.

slide30

The results display includes the publication

details of each article found plus links to abstract,

complete reference (abstract and subject headings)

and full text if available. Click on “Complete

reference” beside the first article.

slide32

… subject headings and abstract.

Subject headings can give a

good idea of the subjects

covered in the article. Those

with asterisks are the main

(“Focus”) subjects of the article.

slide33

Scroll back to the top of the page and click

on “Results display” to return to the

search results. Do not use the “Back” key

in your browser.

slide34

As you scroll through your search results,

tick the box in the left-hand margin

beside any references you want to print

out. Then click on “Print preview” in the

Results manager box below.

slide35

Selected search results ready to print.

You can use the “Print” command in your

browser at the top of the screen.

slide36

Or you can send results in an

email. Tick the references you

want and then click on “Email”

slide37

Type the email address in the “To” box and click

on “Send email”. Make sure the address is

correct or the email will be lost.

slide38

You can look at the full text of any articles

with a “full text” link in the right-hand

margin. Click on “Ovid full text”.

slide39

Full text. Print options will be available.

Select PDF if available – this is a

scanned copy of the article which is

best for printing.

slide40

PDF copy of article. Use the

PDF print icon to print.

slide42

Click on the name of the database

you want to search in next.

Select CINAHL.

slide43

Select “Open and re-execute” to run your search

in the new database. This will save you typing

the search terms a second time.

slide44

The same search is run in the new database.

Sometimes this doesn’t work because different

databases use different subject headings – if this

happens, just type in the search term again and

re-combine your search terms.

further information
Further information:
  • If there are articles or books which can’t be downloaded from the eLibrary, you can request them from the Maria Henderson Library document request service
  • You can arrange training sessions with library staff on doing literature searches
  • We can also offer advice by phone or email – just call us if you get stuck with a search!
maria henderson library
Maria Henderson Library
  • Gartnavel Royal Hospital, Glasgow

G12 0XH

  • Tel: (0141) 211 3913
  • email: library@glacomen.scot.nhs.uk