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Secretary Workshop PowerSchool & PowerTeacher. Kim Hobbs ~ October 21, 2011. I Will Survive !. Workshop Goals. Review 2011-2012 Reporting Dates Access PowerTeacher Administrator in order to check teacher Section Readiness Reports

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Secretary workshop powerschool powerteacher

Secretary WorkshopPowerSchool & PowerTeacher

Kim Hobbs ~ October 21, 2011

Workshop goals
Workshop Goals

  • Review 2011-2012 Reporting Dates

  • Access PowerTeacher Administrator in order to check teacher Section Readiness Reports

  • Run Middle Level (6-9) and Secondary Level (10-12) Report Card Templates

  • Take a look at PTGB from a Teachers point of view.

  • Identify Reports that teachers can print from PTGB

  • Troubleshoot possible causes for errors or omissions on student reports.


  • PowerTeacher Gradebook Support Wiki

  • Power Source

2011 2012 at a glance
2011-2012 At a Glance

  • Secondary Report Card (4 per year)

  • Middle Level Report Card (3 per year)

  • Elementary Report Card (3 per year)

  • Dates will be common for Sun West School Division

Pt administrator accounts
PT Administrator Accounts

  • Teachers notify PowerTeacher Administrator of Final Grades Completion. (Demonstration)

  • Log into PowerSchool and click on PT Administrator in the Setup menu along the left side of the screen.

Secondary level report card templates
Secondary Level Report Card Templates

  • A separate template has been created for each Quarter!

  • Remind teachers to complete Final Grade Completion Process

  • Run Report Card Template for Grades 10-12 students when teachers have checked final grades and comments in their gradebooks.

  • You could print these reports on School Letterhead

Middle level report card templates
Middle Level Report Card Templates

  • Remind teachers to complete Final Grade Completion Process

  • Run Report Card Template for Grades 6-9 students when teachers have entered a Final Grade, indicated Learning Program and Learning Behavior Results for each Middle Level Course.

  • Right now there are two templates to choose from (Mid Level Report Card Att and Mid Level Report Card Daily)

  • There will be a Middle Level Report Card Template

Power school reports
Power School Reports

Run Trials as soon as possible so that we may detect potential errors sooner rather than later!

  • Do not make any changes to the report templates!

  • Delete any templates that you are not using.

Teacher directions for report cards
Teacher Directions for Report Cards

Documents enclosed for:

  • Middle Level Reporting Process

  • Secondary Level Reporting Process

    *This information is also posted on the wiki.

  • Elementary report card template is not ready, teachers will be reporting in a format similar to 2010-2011 school year.

Troubleshooting report errors
Troubleshooting Report Errors

Known Error:

  • If a student is dropped from a course and then enrolled in the same course the final grade will not print on the Individual Student Report.

  • Solution: Send request to Sondra to fix

Troubleshooting report errors1
Troubleshooting Report Errors

Overlapping Enrolments:

  • The Fix Enrollments link will only work if the student is enrolled in overlapping courses.

  • Check also to ensure that the course Entry Date is before the Exit Date

Troubleshooting report errors2
Troubleshooting Report Errors

Report Error: Reports will not open in your Report Queue. This is an Adobe Reader error.


Submit a Helpdesk ticket and Foxit Reader will be installed on your computer which will allow you to read the PDF.


  • Please cc Sondra, Linda & Kim if you are sending PowerSchool directions to groups of secretaries.

  • Delete Report Card Templates that you are not using.

  • Grade 1-9 Courses (T1,T2,T3)

  • Grades 10-12 Courses (Q1,Q2 and/or Q3,Q4)

Secretary workshop powerschool powerteacher

Kim Hobbs

Learning Consultant

Sun West School Division