the federal perspective n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
The Federal Perspective PowerPoint Presentation
Download Presentation
The Federal Perspective

Loading in 2 Seconds...

play fullscreen
1 / 18

The Federal Perspective - PowerPoint PPT Presentation


  • 119 Views
  • Uploaded on

National Association for State Community Services Programs 2011 Mid-Winter Training Conference. The Federal Perspective. FINANCIAL SYSTEM. Cash Management System. Procurement System. Budget System. Human Resources/ Payroll System. CORE FINANCIAL Cost Accounting Reporting.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'The Federal Perspective' - joshua


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
financial system
FINANCIAL SYSTEM

Cash Management System

Procurement System

Budget System

Human Resources/

Payroll System

  • CORE FINANCIAL
    • Cost Accounting
    • Reporting

Property Management System

Travel System

Inventory Management System

Contract Management System

budget system
Budget System
  • Subgrantees Not Submitting an Annual Budget
cash management system
Cash Management System
  • Subgrantees given advances that exceeded the cash needs of the program
  • Advances not put in interest bearing accounts
  • Subgrantees not provided cash advances
procurement system
Procurement System
  • Competitive process not used for procurement of contractors
  • Cost analysis not done in the selection of the contractor
  • Bid/Proposal specifications inadequate or not written at all
  • Cumbersome procurement procedures
  • Incomplete documentation of procurement activities
  • Lease/purchase analysis for equipment not performed
human resources payroll system
Human Resources/Payroll System
  • Payroll information did not support that employees were providing services to the program
inventory management system
Inventory Management System
  • Inventory records do not track the point of purchase to the installation of materials on the house
grant contract management system
Grant/Contract Management System
  • Contractors billed for labor charges that had not been performed and materials that had not been installed
  • Inadequate oversight of contractors
  • Inadequate documentation for contractor billing
  • Subgrantees not monitored to ensure compliance with financial regulations
  • Evaluation of contractors not documented
property management system
Property Management System

Subgrantees not performing a physical reconciliation of equipment

Subgrantees not requesting permission to purchase equipment prior to purchase

Equipment records do not include required information

for profit weatherization services agency self assessment
FOR PROFIT WEATHERIZATION SERVICESAgency Self Assessment
  • Does the organization have the skills needed to run a for profit project?
  • Has the organization identified what help they will need and where to get the help?
  • Do the staff have the time required to learn the things that they need to know?
  • Does the organization have the money to hire the staff and/or consultants needed?
for profit weatherization services agency self assessment cont
FOR PROFIT WEATHERIZATION SERVICESAgency Self Assessment (cont.)
  • Is the organization interested in the proposed for profit project?
  • Is the organization committed to the success of the for profit project?
  • Is the organization willing to devote the time needed to develop a successful for profit project?
  • Will the project fill an unmet need in the community or can you do it better that the current businesses providing the goods/services?
for profit weatherization services agency self assessment cont1
FOR PROFIT WEATHERIZATION SERVICESAgency Self Assessment (cont.)
  • Is there sufficient customer demand for the goods/services offered by the project?
  • Will the organization be able to compete competitively?
  • Does the Board of Directors and Administration understand financial statements such as cash flow, profit and loss, and balance sheets?
  • Has the organization developed a comprehensive business plan?
business planning the steps involved in developing a business plan include
Business PlanningThe steps involved in developing a business plan include:

STEP 1: Determine what is wanted from the venture, recognizing the time and investment involved.

STEP 2: Survey the target-population you plan to serve to determine if the necessary volume required to produce the desired income is attainable

business planning the steps involved in developing a business plan include cont
Business Planning The steps involved in developing a business plan include:(cont)

STEP 3: Prepare a statement of assets to be used in the venture

STEP 4: Analyze estimated expenses in terms of fixed or variable nature and determine the break point

business planning the steps involved in developing a business plan include cont1
Business Planning The steps involved in developing a business plan include:(cont)

STEP 5: Review the risks to which the organization is subject and methods with which these risks are going to be minimized

STEP 6: Establish an adequate system of accounting records

federal regulations
Federal Regulations

10 CFR 600.134 - Equipment

“The recipient shall not use equipment acquired with Federal funds to provide services to non-Federal outside organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute, for as long as the Federal Government retains an interest in the equipment.”

“User charges shall be treated as program income.”

federal regulations cont
Federal Regulations (cont.)

10 CFR 600.135 – Supplies and other expendible property

“The recipient shall not use equipment acquired with Federal funds to provide services to non-Federal outside organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute, for as long as the Federal Government retains an interest in the supplies.”

“User charges shall be treated as program income.”