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NIH Fundamentals and Need to Know Resources

NIH Fundamentals and Need to Know Resources. Megan Columbus NIH Office of Extramural Research (OER) October 2016. Goal: To give you the basics all the other sessions will build upon. Top 10 Questions. #1: Where’s the funding? #2: What do I need to do?

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NIH Fundamentals and Need to Know Resources

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  1. NIH Fundamentals and Need to Know Resources Megan Columbus NIH Office of Extramural Research (OER) October2016

  2. Goal: To give you the basics all the other sessions will build upon

  3. Top 10 Questions #1: Where’s the funding? #2: What do I need to do? #3: Should I contact NIH before applying? #4: How long does it take to get funded? #5: What’s the right type of grant for my idea (and me)? #6: Got Funded! Now What? #7: Not Funded! Now What? #8: How do I track my application? #9: Where is my “go-to” place for info? #10: Final Pieces of Advice?

  4. #1 Where is the Funding?

  5. Understanding NIH Our mission: to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability.

  6. NIGMS International Center 27 Institutes and Centers (IC) Each with a different: • mission & priorities • budget • funding strategy

  7. Funding Opportunities • Advertised through • Grants.gov • NIH Guide for Grants and Contracts • Issued by • Each NIH Institute and Center (IC) • Often with other ICs participating Dig deeper: - Finding and Understanding FOAs

  8. Types of Funding Opportunity Announcements (FOA)

  9. #2: What do I need to do?

  10. Where to start • Develop your research idea • Should be important (have high impact) • Needs to align with an IC mission • Identify a funding opportunity announcement (FOA) • If no FOA specific to your area, look to a “parent” announcement • Talk with NIH staff about your idea and where it fits • Write a strong proposal that addresses review criteria Dig deeper: - Finding and Understanding FOAs - Grants Writing for Success

  11. Where to start (cont.) • Complete/renew required registrations (Start now!) • Institutions - required to register in multiple systems • Investigators - must register in the eRA Commons • Develop the application • Download application forms from funding opportunity announcement • Carefully readthe funding opportunity andapplication instructionsto be sure you submit a responsive application. • Learn about the electronic application submission process well before the application due date Dig deeper: - Ready, Set, Submit! Application Preparation and Submission

  12. Understand Roles and Responsibilities at Your Institution • What is your role? • What roles do other people play? • Authorized Organizational Representative • Principal Investigator • Administrator • Coordination and respect for each other’s roles is key • Understand your institutional processes and timelines for grant related activities

  13. Understand the NIH Extramural Team

  14. Program Official • Responsible for the programmatic, scientific, and/or technical aspects of a grant • Provides scientific guidance to investigators pre- and post-award • Develops initiatives • Provides post-award oversight Digging deeper: - Navigating Your Career with NIH - After Your First Award

  15. Scientific Review Officer • Responsible for scientific and technical review • Ensures fair and unbiased evaluation of scientific and technical merit • Provides a summary of the evaluation • Reviews applications for completeness and conformance with application requirements • Point of contact for applicants during the review process Digging Deeper: - NIH Peer Review Process for Investigators - NIH Peer Review Process for Administrators

  16. Grants Management Officer Responsible for completion of business management requirements • Evaluates applications for administrative content and compliance with policy • Negotiates Awards • Interprets grants administration policies • Digging deeper: • - Budget Basics for Administrators • All About Costs Primer • Federal Research Policy Update • Common Compliance Pitfalls • From the Inbox: Pre- and Post-award Issues

  17. #3: Should I Contact NIH Before Applying?

  18. Do I Contact NIH Before Applying? Mandatory • Application with budget >$500,000 direct costs for any single year • R13 Conference Grants Optional • When RFA’s request a Letter of Intent Always Recommended • When you think about applying for any grant Yes!

  19. #4: How Long Does It Take to Get Funded?

  20. How does a grant get funded? National Institutes of Health Center for Scientific Review Assigns to IC & IRG / Study Section Great Research Idea! Institution Study Section Submits Application Reviews for Scientific Merit Institute Allocates Funds Evaluates for Relevance Investigator Advisory Councils & Board Performs the Research Recommends Action Institute Director • Digging deeper: • Peer Review Process • Ready, Set, Submit! Application Preparation and Submission • Post Review to Award Makes Funding Decision

  21. Ready for Award…When? • All pre-award issues are resolved • Budget Negotiation • Certification on Education on Human Subjects • Animals & Human Subject Protection Issues • Other Support Documentation • Application to award takes ~9-10 months • Digging deeper: • Budget Building Blocks • - All About Costs

  22. #5: What’s the Right Type of Grant for My Idea (and Me)? Small Business Research Projects Training & Career Development Research Centers Digging deeper: - Navigating Your Career with NIH

  23. Career Stages of Funding Programs

  24. #6: Got Funded…Now What?

  25. You’ll Receive a Notice of Award (NoA) • Legally binding document • Award data and fiscal information • Grant payment info • Terms and conditions of award • Grantee accepts terms and conditions of award when draws down funds

  26. grants.nih.gov/policy/nihgps NIH Grants Policy Statement • Is a term and condition of all grant awards • Explicitly defines roles, responsibilities

  27. Post Award Management Annual progress reporting Annual federal financial reporting Invention reporting Yearly audits (as applicable) Closeout reporting Digging deeper: - All About Costs

  28. #7: Not Funded! Now What? RESUBMISSION AVENUE NEWPROPOSAL LANE

  29. Regroup • Take a deep breath • Read summary statement • Read it again • Talk with your NIH program official • Evaluate your options • Revise & submit again? • Choose a new research direction? Digging deeper: - Grant Writing for Success

  30. #8: How do I track my application?

  31. Commons.era.nih.gov In eRA Commons you can find: Application image Application status Assignments (institute, review group) NIH staff contacts (SRO, program, grants management) Scores (PI only) Summary statement (PI only) Notice of Award Links to tools for reporting, no cost extensions, etc. • Digging deeper: • eRA Systems: Words We Take for “Grant”ed

  32. Commons.era.nih.gov Work with your institution’s office of sponsored research to be sure you are registered and your account is affiliated with your institution BEFORE you apply. 2 weeks lead time – PI registration in Commons 6-8 weeks – All institutional registrations and renewals • Digging deeper: • Ready, Set, Submit: Application Preparation and Submission

  33. #9: Where is my “go-to” place when I get home? eRA Web- sites NoA NIH Guide Application RePORT Grants Policy Statement

  34. Bookmark Grant.nih.gov grants.nih.gov

  35. Trying to make heads or tails of the grants process?

  36. Check out grants process overview Grants.nih.gov

  37. Grants process overview chart on website grants.nih.gov/grants/grants_process.htm

  38. Types of Grant Programs in Grant Basics on website Grants.nih.gov

  39. Types of grant programs page What is an R03, F31, X02, etc? Find programs for your career stage! grants.nih.gov/grants/funding/funding_program.htm

  40. Looking for the latest grants policy changes orfunding announcements?

  41. Search Grants.gov to Identify Potential Funding Agencies Grants.gov Fed-wide portal for finding grant opportunities

  42. Funding tab takes you to NIH Guide (as does Find Funding link) Learn about grant, contract and loan repayment opportunities through the Funding tab Or use Find Funding for quick access to grant opportunities (NIH Guide)

  43. NIH Guide to Grants and Contracts Set search criteria to filter results for FOAs and notices Save your search to receive email results in the future http://grants.nih.gov/funding/searchguide

  44. What can I find in the NIH Guideto Grants and Contracts?

  45. Subscribe to Receive the Weekly NIH Guide Table of Contents NIH Guide is published daily. Subscribe to listserv to receive table of contents each Friday… or subscribe to our RSS feed or follow us on Twitter http://grants.nih.gov/grants/guide/listserv_dev.htm

  46. Looking for information on how to apply?

  47. Funding tab takes you to NIH Guide (as does Find Funding link) grants.nih.gov How to Apply

  48. Find application instructions here. Forms are posted with each FOA.

  49. When are applications due? And when will they be reviewed and funded?

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