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Sierra Springs Community Association

Sierra Springs Community Association. Agenda. Introduction Minutes of the 2004 Annual Meeting Nomination of Board Members from the Floor/ Collection of votes Events and Accomplishments (2004-present) Our Financial Health Governance Issues Concerns and Issues Recognition of Volunteers

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Sierra Springs Community Association

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  1. Sierra Springs Community Association

  2. Agenda • Introduction • Minutes of the 2004 AnnualMeeting • Nomination of Board Members from the Floor/ • Collection of votes • Events and Accomplishments (2004-present) • Our Financial Health • Governance Issues • Concerns and Issues • Recognition of Volunteers • Results of Election • Comments/Conclusion

  3. Introduction This meeting is a summary of events which occurred in our community since our last annual meeting (March 2004), current issues, and the election of Board Members.* Current Board Members Helen Churella, President Gary Mudder, Vice president Gail Taylor, Secretary Barbara Conlon, Treasurer Bob Larson, Landscape Chair Steven King, Architectural Chair *As required by our by-laws

  4. Events and Accomplishments • Removal of Acacia Trees • Sale of Lot #60 • Moving East Gate • Hired a Lawyer • Community 4th of July Picnic • Informed Landlord Homeowners of their Obligations and Responsibilities • Conducted a Reserve Study • Acquired a less costly pool service • Cleaned and painted Pool Shed • Skinned Palms • Street Resealing

  5. Events and Accomplishments – continued • Replaced 2 lamp posts near the mailboxes • Centralized our HOA Documents • Presented Budget for Fiscal year 2005 • Repaired Pool and Spa • Painted Entrance Gates • Painted Pool Fence Other: • Cleaned pool bathroom, changed light bulbs, emptied trash, trapped a cat, etc

  6. Our Financial Health • Treasurer’s Report • Income Tax • Audit

  7. SSHOA Account Balancesa/o March 24, 2005 • Checking Account $ 6,413.46 • Reserve Account $34,690.23 • CD $25,195.22 • TOTAL $66,298.91

  8. Governance Issues • By-Laws and C.C.& R. • Rights and Responsibilities of Homeowners and Board Members

  9. Governance Issues • Who should manage our HOA • Board Members? • Why? • Have Interest in the Community • Are not paid • Why Not? • Difficult to get Homeowners to serve. • Small Pool of homeowners who can or are able to serve. • Time consuming • Demands from Homeowners

  10. Governance Issues • Paid Managers? • Why? • Consistency in management • Experience • No need to worry about getting Board members • Why Not? • Expensive • Unsuccessful past experience

  11. Governance Issues • Combination of a Board and Manager? • Why? • Managers contribute expertise • Help Board Members • Unbiased Arbitration • Why not? • Expensive • Unsuccessful past experience

  12. Governance Issues • Fate Of Our HOA • - If we do not have Board Members •  • - If we do not hire a Manager •  • - There will be no HOA •  • - No enforcement of By-laws or C.C.&R’s

  13. Governance Suggestions • Suggestions for recruiting more Homeowners to serve on the Board: • Reduce the term from 3 to 2 years • Emphasize the important contributions they can make to the community • Be certain there is a “passing of the baton” • Compliance of Homeowners and renters with C.C.&R.’s • Other

  14. Lot 60 Build date House style Assessment Income Tax incurred Lot maintenance (weeds, etc.) One-time membership fee waived Gate Contract with Door King Cost Deductible Coverage Budget Tracking Combining Annual Meeting & Budget Presentation Parking on street and in driveways Dangerous situation, especially on west end of street. Homeowner Concerns

  15. Board Member Concerns • Landlords/Renters • Pool Rules enforcement

  16. Painting and Cleaning Pool Shed Paint Crew: Bob Woodhams Dave Anderson Bob Boege Roger Hill Jim Keeley Bob Larson David McCracken Approx. Cost Savings: $760 Clean-up Crew: Pat Anderson Barbara Conlon Clarence Galecke Ordi Hamilton Gary Mudder Jane Mudder Steven King Recognition of “Helping Hands”

  17. Rock along Busby Dr: Dave Anderson Gary Mudder Jane Mudder Bob Larson Steven King Dave McCracken Jim Beatty Gail Taylor Approx. cost savings: $700 About 1/20 completed Cleaning Bathroom: Karen Graham and crew Approx. cost savings: $100/month Recognition of “Helping Hands”

  18. Painting Entrance Gates: Bob Boege Clarence Galecke Approx. Cost Savings: $700 Painting Pool Fence: Dave Anderson Pat Anderson James Beatty Jim Keeley Gail Taylor Approx. Cost Savings: $792 Recognition of “Helping Hands”

  19. COMMENTS/CONCLUSION

  20. BACK UP SLIDES

  21. Projects • IN PROCESS • Correcting Erosion along Busby • By-Laws Changes • PROJECTS TO BE INITIATED OR CONSIDERED • Solar Heating for the Pool and Spa • Painting wall along Busby • Correcting irrigation water run off to street • Seal/repair pool deck • Refurbish or replace Pool Furniture • Improve Grassy area

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