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September 2011

Public Consulting Group EdPlan - S ystem for M anaging I ndividualized D ocumentation of SEN S tudents at Your S chool. September 2011. Workshop A genda. About Public Consulting Group Psychological and Pedagogical Assistance Reform EdPlan Special Education Management System.

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September 2011

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  1. Public Consulting Group EdPlan - System for Managing Individualized Documentation of SEN Students at Your School September 2011

  2. Workshop Agenda About Public Consulting Group Psychological and Pedagogical Assistance Reform EdPlan Special Education Management System

  3. About Public Consulting Group

  4. About Public Consulting Group • Public Consulting Group (PCG)is a global management consulting firm • We are the trusted advisor to the governments and institutions in the area of education, healthcare, human services and technology • We employ 1000 professionals in 35 offices and work with over 2 500 clients in USA, Canada, and Poland

  5. Special Education Technology and Expertise • PCG is a market leader in Special Education Management Technology in the US • We have implemented our solutions in over 40,000 schools covering almost 1/6 of the total Special Education population in the US • Schools generated over 14 mln Individualized Education Programs and other documents using PCG tools • We offer a variety of technology solutions across the education market: RtI, Special Education, Gifted, Behavior

  6. Psychological and Pedagogical Assistance Reform

  7. What Are the Opportunities of the Reform? • Improved StudentOutcomes– higher graduation rates, better examination results • Accessibility of Services– greater access to additional educational and therapeutic services for students • School-Student-Parents partnership – school teams facilitate communication and collaboration to better address student needs • Transparency and Accountability – clearly defined roles and responsibilities, data-driven decision making, preparation for external evaluation and audits • Collaboration and Cooperation between Schools, PPCs and LocalGovernment– better integration of institutions providing student support

  8. What Are the Requirements? Identifying Students with Special Needs Planning Creating and organizing School Teams Coordination Evaluation Monitoring and coordinating Teachers’ actions Recommending forms of services, duration and frequency Reporting on goal progress and evaluating services Evaluating services and assessing current levels of performance Adjusting plans and programs if needed Goal Progress Report IEP Service Card Support Plan

  9. What Are the Components of IndividualizedDocumentation? IEP(Initial) Service Card(Initial) Support Plan(Initial) • Planning • Performance Levels • Team Assessment • Recommended Services • Planning • Performance Levels • Recommended Services • Planning TEAM TEAM PRINCIPAL • Services • Services • Goals, Objectives, Methods • Modifications • External Support • Parental Consent • Goals, Objectives, Methods • Modifications • External Support • Parental Consent • Parental Consent

  10. What Are the Components of Individualized Documentation? IEP(Review) Service Card(Review) Support Plan(Review) • Planning • Performance Levels • Team Assessment • Progress Report • Recommended Services • Planning • Performance Levels • Progress Report • Recommended Services • Planning TEAM TEAM PRINCIPAL • Services • Services • Goals, Objectives, Methods • Modifications • External Support • Parental Consent • Goals, Objectives, Methods • Modifications • External Support • Parental Consent

  11. What Are the Challenges for Schools? • Formalized, IndividualizedDocumentationfor SEN Students: IEP, Support Plan, Service Card • Expanded Definition of Special Education including Students with SLDs, Gifted, and Behaviorally challenged – number of students requiring individualized documentation projected to increase from 2% to 20-25% • Tight Implementation Timelineof the reform in schools September 2011 September 2012 • Preschools • Gymnasia • Special Schools • Primary Schools • Upper Secondary Schools Add source Źródło:

  12. What Are the KeyConcerns that SchoolsReport? • Limited Resources– lack of Special Education Teachers and Specialists in regular schools, impact on General Education • Limited Time– tight implementation timeline and limited availability of teachers and specialists • Limited Knowledge– how can classroom teachers meet needs of students with different categories of special needs • Lack of ClearlyDefinedTools– documentation forms and special education practices to be developed on a school level Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers

  13. EdPlanSpecial Education Management System

  14. How Can EdPlanSupportSchools and Teachers? EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools • Guides teachers though the planning process so they can individualize instruction to enhance student outcomes and reduce the number of dropouts • Allows for creating and managing all required documentation for Students with Special Needs: IEP, Support Plan, Services Card • Helps organize the work of the School Team, fosters coordination and collaboration • Creates complete electronic student records and data for analysis • Help schools avoid paperwork and maximizes teacher time with students

  15. FormsGenerated by the System Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation • Individualized Education Program • Service Card • Support Plan • Service Evaluation • Progress Report • Eligibility for Special Education • Notes

  16. Paper vs. Electronic Documentation Management Electronic documentation management Paper documentation management Data is collected and imported via the System Teachers save up to 30% of time Paper Documentation Teachers lose 10-30% of time System has built-in compliance monitoring Teachers focus on instruction Efforts focused on creating documentation Time in classroom reduced due to administrative tasks Consistent process and meaningful data Supports Teachers and promotes best practices Inconsistent processes and standards Inability to compare program effectiveness Electronic documentation management is EFFICIENT Paper-based process is INEFFICIENT

  17. Special Education Process Data Diagram

  18. Opportunities for SIS Integration Automatic Data Import Benefits • Seamless exchange of information between the school information system and EdPlan Automatic Data Import • Data integrity and consistency between IT systems • Faster implementation • No user entry required

  19. Potential Integration Points of EdPlan with an SIS Data Flow • Student demographic information • Users credentials and contact information • Team of teachers and specialists assignments • List of classes, lead-teachers and school organization • Special Education Needs Indicator displaying in e-dziennik • Ability to use internal SIS messaging system • Special Education Services Matrix available in e-dziennik

  20. EdPlan Special Education Management System

  21. Getting Startedwith EdPlan EdPlan is cost-efficient and quick and easy to implement Create Students Records Create User Profiles Attend OnlineTrainings • Import student demographic information automatically • Input student data manually • Set user logins and passwords • Identify user roles • Participate in interactive online trainings led by PCG • Electronic training materials available on the website 2 - 4 weeks

  22. Getting Started with EdPlan Additional Services • Business process review analysis, mapping current school special education processes to EdPlan • Additional trainings on special education legislation, requirements and processes • Profiled workshops on meeting needs of students with different categories of special need (Behavior, Gifted etc.) • Additional trainings on system features, forms and navigation • Participate in EdPlan Consortium: focus user group offering feedback and submitting new features requests

  23. EdPlan’sFutureDevelopment and NewFunctionality EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve • Addressing specific needs of students with different categories of special needs: behavior, gifted • Supporting transition planning, creating graduation plans • Developing Report Studio with Data, Statistics and Analytics • Creating a parent portal • Addressing needs of general education students: response to intervention Development based on clients and experts’ feedback EdPlan Special Education Advisory Committee

  24. Additional Information about EdPlan Visit us at the PCG booth Contact us to schedule an EdPlan demo Fill out an entry form to win an EdPlan discount Nominate yourself or someone else to help us plan the future of EdPlan Development based on clients and experts feedback EdPlan Special Education Advisory Committee

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