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TimeTraq Training for Student Employees. What is TimeTraq?. TimeTraq is a web-based timesheet entry application TimeTraq allows employees to submit and edit timesheets Can be accessed through any available internet connection – home, office, etc. Who Can Use TimeTraq?.

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what is timetraq
What is TimeTraq?
  • TimeTraq is a web-based timesheet entry application
  • TimeTraq allows employees to submit and edit timesheets
  • Can be accessed through any available internet connection – home, office, etc.
who can use timetraq
Who Can Use TimeTraq?
  • TimeTraq is used by employees who are paid on a bi-weekly basis:
    • Classified staff and students workers
  • Access is automatically assigned and is available through Single Sign On (SSO).
objectives
Objectives
  • Logging on and off
  • Employee Responsibilities
  • Accessing the help function
  • Editing and submitting timesheets
  • Viewing the employee record
  • Editing employee preferences
  • Accessing support from department & administrators
employee responsibilities
Employee Responsibilities
  • Prompt entry, correction, and submission of timesheets
  • Keeping informed of TEES Rules and System Policies and Regulations, and Standard Administrative Procedures regarding work hours and leave
timetraq key points
TimeTraq Key Points
  • Information concerning the employee’s job record can only be updated by the central administrator
  • A person can have more than one role in TimeTraq – Employee, Manager, Department Administrator
accessing timetraq
Accessing TimeTraq

Log into TimeTraq via Single Sign On (SSO) at https://sso.tamus.edu

accessing timetraq1
Accessing TimeTraq

Click on ‘TimeTraq’

to enter the system

timetraq home page
TimeTraq Home Page
  • TimeTraq will display the Employee Timesheets screen on start-up
    • Displays pay period information for each timesheet
    • TimeTraq automatically creates timesheets for employees
    • Employees with multiple jobs can work with timesheets from either job
    • Offers help by clicking on “?”
  • The following page is an example of the TimeTraq home page for an Employee.
timetraq home page1
TimeTraq Home Page

Function tabs

Help button

Timesheets

slide11
HELP!!!

Click on the question mark at the top right of any screen to open the TimeTraq Help & Documentation manual, as viewed below.

Click on the subject in the contents to receive helpful information

*Hint – Key Concepts and Roles will help you find Employee Role information quicker

timetraq timesheets
TimeTraq Timesheets

To select a timesheet for a particular pay period, just click on the gray arrow or the number of the timesheet.

*FYI – The timesheet numbers are randomly assigned, but are also unique throughout the system.

Be sure to include this number when asking for help.

simple timesheet
Simple Timesheet

Below is an example of the Simple Timesheet

You may enter time in the hours fields indicated or you may click on the BLUE “FILL FROM SCHEDULE” button if a schedule has been selected on your record in TimeTraq.

Enter hours worked

simple timesheet1
Simple Timesheet

What about the buttons at the bottom of my screen?

- Allows for edits to be saved without exiting timesheet

- Allows edits to be saved and exits timesheet

- Allows current edits to be cancelled and reinstates previous entries

- Submits timesheet to Manager

Tip – Save your edits before you switch work weeks on your timesheet

submitting timesheets
Submitting Timesheets

Important points to remember when submitting timesheets using TimeTraq

  • Have all leave requests been submitted and approved in LeaveTraq?
  • Have all hours worked been entered in the timesheet?
  • Do any corrections need to be made to leave requests or timesheet?
  • Have all holiday hours been properly applied?
submitting timesheets1
Submitting Timesheets
  • Rules for full-time employees:
    • You must submit 40 hours of time each week (proportionate if you are working less than 100% effort)
    • Leave without pay must be submitted to make up any shortfall in hours
    • Overtime is automatically banked and transferred to LeaveTraq (OCT and SCT)
submitting timesheets2
Submitting Timesheets

The following screen is the Timesheet Submission screen

- Besides being able to review the totals for your timesheet, you are also responsible for certifying that your timesheet is true and correct

- As indicated on the following screen, you will click the certification box, add any comments regarding your submission, and click the GREEN “SUBMIT” button

- You also have the ability to return to your timesheet for additional editing by clicking on the BLUE “RETURN TO TIMESHEET” button

submitting timesheets3
Submitting Timesheets

Click the certification box if your hours are true and correct

Submit the timesheet

OR

Return to Timesheet

submitted timesheet
Submitted Timesheet

After you have submitted your timesheet, the Timesheet Overview will be displayed and will include the following detailed information:

    • Status of approval
    • Number of hours submitted
    • Pay date
    • Manager responsible for approving

There are also Function Tabs for:

  • Work Events – to view detailed hours information
  • Adjustments – to view adjustments made to timesheet
  • Approval Log – to view the timesheet approval status

You have the ability to recall the timesheet by clicking on the BLUE “RECALL” button if additional edits need to be made

*Recalls must be done before the Manager approves the timesheet*

submitted timesheet1
Submitted Timesheet

Do you need to make corrections?

employee overview
Employee Overview

The Employee Overview screen is a snapshot of

  • the employee’s job details
  • Manager
  • approval hierarchy
  • employee data
  • work schedule
  • holiday schedule

This information can only be edited by the Central Administrator or the Department Administrator.

This screen can be accessed by clicking on the ‘Overview’ tab at the top of any screen, as shown on the following screen.

employee overview1
Employee Overview

Click ‘Overview’ to access Employee Record

employee preferences
Employee Preferences
  • Employees have the ability to set preferences for:
  • Viewing TimeTraq in English or Spanish
  • Receiving notification of approval or rejection of timesheets
  • Click on the ‘Preferences’ tab to view this screen
employee preferences1
Employee Preferences

Select Language

Preference (default

to English)

Select frequency of

Notification of Timesheet

Actions

*Click the GREEN “SAVE” button to save preferences*

employee support
Employee Support

The Support Tab allows employees to ask questions regarding TimeTraq

These questions can be directed to:

  • Department Administrators
  • Central Administrator

Click on the ‘Support’ tab to view to view this screen

employee support1
Employee Support

The Support screen can be used to send an email directly from TimeTraq to either the Department Administrator or the Central Administrator.

Click the radius button to choose the recipient of the email and then type questions in the text box.

Don’t forget to click the “SEND EMAIL” button!

logging off
Logging Off

Logging off of TimeTraq is easy!

Simply click the ‘SSO Logoff’ button in the top right of the screen

Click the ‘SSO Menu’ button to access other systems such as LeaveTraq or HR Connect

security
Security
  • Do not share your UIN or SSO password with anyone
  • TimeTraq will automatically log you out after 17 minutes of inactivity
  • You can manually log out of SSO by clicking the SSO Logout button on any TimeTraq screen or by closing your browser window
  • Always close your browser window(s) after using any confidential website like TimeTraq
questions
Questions?

Contact us at:

teeshr@tamu.edu

458-7696