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integrating global trade management into your order management system david morgenstern kewill
Integrating Global Trade Management

into Your Order Management System

David Morgenstern

Kewill

slide2

Order Management Integrated Global Trade Management:Provides compliance screening prior to order acceptance, and proper trade documentation (including international carrier manifesting) for shipment, driven directly through an Oracle interface.

what does global trade management require
What does Global Trade Management require?
  • At time of order receipt
    • Screen individuals
    • Confirm Trade status of country of destination
    • Check embargo status of goods
    • Retain status of checks to support Trade Audit requirements
  • At time of distribution (if time lapse between order and shipment)
    • Re-screen all above elements
    • Complete appropriate documentation set for country (inc. customs, census, regulatory agency filings
    • Manifest shipment appropriately
why would you need a system to do this
Denied Persons List BIS, Commerce Dept.

Entity List BIS, Commerce Dept

EAR General Orders BIS, Commerce Dept.

Unverified List (BIS Red Flag) BIS, Commerce Dept.

Debarred Parties List DDTC, State Dept.

Other Weapons Proliferation Sanctions Bureau of Political-Military Affairs, State Dept.

Specially Designated Nationals

Terrorists, Narcotic Traffickers and the other Blocked Persons OFAC, Treasury Dept

Foreign Terrorist Organizations State Department

Convicted Factories Customs, Homeland Security Department

Foreign Entities violating Textile Transshipment and Country of Origin Customs, Homeland

Primary Money Laundering Concern Institutions List Treasury Department

Australian Department of Foreign Affairs and Trade (DFAT)

Monetary Authority of Singapore (Anti-Terrorism Measures

United Nations Security Council Al-Qaida/Taliban Sanctions (UN)

OSFI Consolidated List (Individuals & Entities) Canada

OSFI Cumulative Warning List Office of the Superintendent of Financial Institutions Canada

Combating Terrorism List Council of the European Union EU/UK

Why would you need a system to do this?
process improvements could be a significant driver
Process improvements could be a significant driver…

Order

Management

Legal

Before- 3 to 5 Hours, Minimum

Order

Management

Shipping

Accounting

Int’l Carrier

Accounting

Shipping

Often, days or weeks to complete process

as cycle time improvements can be dramatic
…as cycle time improvements can be dramatic.

After –

3-5 Minute Turnaround

Order

Management

Shipping

slide8

As the risk of not addressing the problem is increasing…

  • Budgeted Enforcement Expenditures are increasing –
    • Agency revenues have risen $7 for every $1 spent on enforcement
  • AES will enable faster identification of non-compliant organizations
  • Domestic as well as International Names must be checked
  • Fines and Penalties (Administrative and Criminal)
    • Up to 10 Years in Prison
    • $250,000 per person
    • $500,000 per organization
    • $11,000 per administrative violation
slide9

How Can Your Oracle Deployment Support Global Trade Management?

  • Oracle standard workflow
  • ITM can be configured within a day
  • For DPS, no programming necessary
  • Centralize all screening activities around Oracle
  • Makes use of export compliance process and functionality already built into Oracle
  • Audit trial maintained in Oracle Export Compliance Workbench
slide10

Components of the Solution

Oracle ITM Adaptor

International Screening

International Documentation

Multi-Carrier Parcel Shipping

oracle itm adaptor
Oracle ITM Adaptor
  • Oracle provided tool to interconnect Oracle eBusiness Suite to Trade Compliance Solutions
  • Automates and Streamlines Regulatory Compliance and Logistics Processes
  • Leverages Existing data (eliminates duplicate data entry)
  • Packaged as part of the 11i eBusiness Suite
slide12

International Screening

Denied Party, Country, and Goods Screening

Can happen multiple times in order process:

Receipt of Order

Shipment of Goods

High Integration Need into/out of Oracle11i:

Order Management (consignee name and country for screening)

Distribution system (final screen checks before shipment)

Currency is critical to demonstrable/auditable Compliance

future plans for enhancement
Future Plans for Enhancement

International Documentation

Documentation sets vary by Country

High information requirements for document completion

Identification of goods

Tariff Applicable

Requisite License information

High Integration need into/out of Oracle 11i

Order Entry (country of distribution)

Distribution (Alignment of documentation sets JIT with shipment)

Creation/Integration of documents at point of shipment

accelerates revenue recognition

slide14

Global Parcel Shipping

Must Incorporate Worldwide Business Rules

Customer directed

Time-in-Transit

Carrier Specific

Ground vs. Air

High integration need into/out of Oracle 11i:

Order Management (customer carrier/service selection)

Inventory (Item Deductions)

Customer Service (Shipment Tracking)

Accounting (Revenue Recognition)

Coordination of executables (documentation and labels) and

internal data (status and tracking) comprise integration elements

how to integrate gtm into order management
How To Integrate GTM Into Order Management
  • Use Oracle’s own GTM Out of the Box functionality, the International Trade Management Adaptor (11.5.10 and up)
  • If below 11.5.10, use XML messaging or other solution
technical details
Technical Details
  • ITM comes with pre-configured export compliance workflow
  • You can create an order type or modify an existing order type to use workflow
  • ITM Posts an XML message HTTP or HTTPS
itm messaging
ITM Messaging
  • Oracle ITM Adaptor sends XML messages according to “trigger points” in the workflow
  • Oracle XML Gateway receives and parses response from partner system, and takes appropriate “action” if there are compliance issues
security
Security
  • All XML messages are sent via HTTPS
  • You can indicate that all posts will go through and come from a proxy server
phasing of itm
Phasing of ITM
  • Oracle is taking a phased approach to providing Export/Import compliance functionality
  • We are currently in Phase 1
non itm integrations
Non-ITM integrations
  • Customers who might not use ITM:
    • Below 11.5.10
    • Customers whose needs cannot be met by the ITM workflow
  • These customers can still integrate with an export compliance system
  • Oracle would be “tweaked” so as to output an XML file at desired trigger points
benefits of an oracle integrated global trade management system
Benefits of an Oracle Integrated Global Trade Management System
  • Reduced Cost
      • Minimize resources required to meet compliance needs
  • Improved Cycle Time
      • Processing time for compliance can be reduced by 50% or more
  • Extend Scalability
      • In-line deployment can scale to meet needs without adding resources
  • Audit Support
      • Clear, consistent articulation of standards utilized to meet compliance obligations across the enterprise
integrating global trade management into your order management system david morgenstern kewill1
Integrating Global Trade Management

into Your Order Management System

David Morgenstern

Kewill