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Integrating Electronics Stewardship into Your Environmental Management System (EMS) Bill Kulas Department of Veterans Affairs VISN 1 Environmental Protection Manager Topics of Discussion: The Department of Veterans Affairs Green Environmental Management System (GEMS)

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integrating electronics stewardship into your environmental management system ems

Integrating Electronics Stewardship into Your Environmental Management System (EMS)

Bill KulasDepartment of Veterans Affairs

VISN 1 Environmental Protection Manager

topics of discussion
Topics of Discussion:
  • The Department of Veterans Affairs Green Environmental Management System (GEMS)
  • Integrating the management of electronics into GEMS
  • The GEMS Guidebook
  • Nine Steps to Establish a Successful GEMS
  • The Facility Perspective
  • The significant aspects/impacts of electronics and the GEMS Program
gems guidebook
GEMS Guidebook
  • Intro, Quick Fix/Find Tables.
  • EMS Concepts.
  • 9-Steps to Implementation.
  • Sample Environmental Aspect/Impacts templates for Operating Units.
  • Sample Policies & Procedures.
  • Evaluation Tool – E-SAFE.
  • Technical Resources.
slide4

Appoint GEMS Coordinator

and Committee

1

2

Train GEMS Committee

7

Train Staff on GEMS

Policies and SOPs

3

Conduct GEMS Gap

Analysis

8

Conduct Environmental

Compliance Baseline Audit

4

Identify Significant

Environmental Aspects

9

Annual Program Effectiveness

Review and Report

5

Establish Operational

Controls

Setting & Achieving

Objectives and Targets

6

Nine Steps to Establisha Successful GEMS

ems gap analysis
EMS Gap Analysis
  • Environmental Policy
  • Environmental Program Manager Position Training
  • Environmental Performance Standards
  • Environmental Compliance Audits
  • Procurement Programs
  • Recycling Programs
  • Pollution Prevention Programs
  • Enhance Internal/External Communication
environmental policy gems
Environmental Policy: GEMS
  • Executive Order 13148
  • ISO 14001 requires a commitment to continual improvement and prevention of pollution
  • GEMS is a management system integrated within the VAMC management systems
  • VA Policy statement
  • Defines scope
planning environmental aspects and impacts
Planning: Environmental Aspects and Impacts

Management of universal waste and waste electronics is an activity within the scope of the EMS that VA can control and that may have a significant impact on the environment if not managed properly

identify significant aspects and impacts
Identify Significant Aspects and Impacts
  • Aspect: Activities, services, products that can interact with the environment.
    • Purchase of electronics and medical equipment DfE
    • Management of electronics
    • Disposal of electronics
  • Impact: Change to the environment whether adverse or beneficial resulting from the organization’s aspect
    • Use of natural resources
    • Energy and paper usage
    • Waste management and release to the environment from improper disposal
factors to consider for significance
Factors to consider for Significance
  • Risk
  • Compliance
  • Frequency
  • Control
objectives targets and programs x7
Objectives, targets and programs (x7)
  • 100% of Computers Recycled by 2006 (met)
  • 100% of purchasing with multiple environmental attributes
  • 100% of units have an average life span of four years (met)
  • Energy Star® features enabled on 95 percent of units (met)
  • Set default on all PCs and copiers to double-sided printing
  • Eliminate purchase of patient beds with mercury switches (met)
  • Eliminate all mercury sphygmomanometers, barometers (met)
  • Convert to 100% Digital Radiography (90% met)
  • Eliminate Reagents containing thimerosal
implementation and operation
Implementation and operation:
  • Resources
  • Roles, responsibilities and authorities
  • Designated management representative (GEMS Coordinators)
    • Establish program
    • Report to top management on performance
competence training and awareness
Competence, training and awareness
  • Training needs assessment
  • Training for credit card holders on affirmative procurement
  • Training for acquisition personnel who handle waste electronics
  • Training for managers of universal/electronic waste
implementation
Implementation
  • Communication: Internal/External
  • Documentation
  • Control of documents: Approval, review, etc.
  • Operational controls
  • Emergency preparedness and response
operational controls
Operational Controls
  • Purchasing criteria
  • Substitution (LCD’s vs CRT’s)
  • Work Practices (two sided printing, shut down, etc.)
  • Management of Universal waste procedures, training and documentation
  • Universal Bill of Lading, Manifests
  • Certificates of Recycling
  • Train employees on operational controls
monitoring and measurement
Monitoring and measurement
  • Federal Electronics Challenge Awards
  • Evaluation of compliance
  • Periodic evaluations/audits
  • Nonconformities
  • Maintain records to demonstrate conformity
  • Internal audits
management review
Management Review
  • Results of audits and evaluations of compliance
  • Communications from interested parties
  • Environmental performance scorecards
  • Objectives and targets
  • Follow up and corrective actions
  • Recommendations for improvement
challenges
Challenges
  • Risk Adverse Industry
  • Pressure for single use devices
  • Inability to be there for the purchasing decision
  • Lack of time/resources
  • Long term, life cycle cost argument
  • FDA Revalidation
slide22

Any Questions?

Bill Kulas william.kulas@med.va.gov