Oakland University

1. Oakland University OFFICE OF THE REGISTRAR Faculty Handbook 2014-2015

2. Table of Contents Office of the Registrar Contact Information 2 Important Forms 5 Important Dates 8 How to access SAIL 12 How to access a class list 14 How to process a class override 19 Who can be in my class? 23 OU Grading system 24 Incomplete Grades and Date 25 Last Date of Attendance for 0.0 27 Grade Change 29 Graduation Application Deadlines 32

3. Contact Information Office Location 100 O’Dowd Hall 220 N. Squirrel Road Rochester, MI 48309 Office Hours Monday-Friday 8:00 a.m.- 5:00 p.m. Office of the Registrar (248)370-3450 Main Number Steve Shablin shablin@oakland.edu Registrar (248) 370-4581 Tricia Westergaard westerga@oakland.edu Senior AssociateRegistrar (248) 370-4585 Paul Battle battle@oakland.edu Associate Registrar (248) 370-4856 Christopher Goeth cagoeth@oakland.edu Assistant Registrar (248) 370-2563 Joshua Stotts jastotts@oakland.edu Assistant Registrar (248) 370-3471

4. (248) 370- 3450 Registrar Services: Window at 100 O’Dowd Registration: Add/Drop Classes Student Enrollment Verification Student Change of Major General Purpose Classroom Reservation Veteran’s Student Certification Grade Changes Schedule of Classes Exceed Maximum Credit Petitions Supplemental Instruction (SI) Overrides Transcripts *Forms can be found online* Go to the Registrar’s homepage, then click on ‘Forms’ under the office names. All forms will be found on this page except the Grade Change Form. Schedule of classes are listed under the ‘ACADEMIC’ tab on the homepage.

5. Registration: Add/Drop • Form is used for students who decide to take on another course or have decided to drop the course they are currently enrolled in. Student Enrollment Verification • Used for employers, and loan companies that need to verify an applicants attendance (past or present) at Oakland University.

6. Student Change of Major • Form is used for students who have decided to change their major, minor or concentration (students should work with their academic adviser to do so). General Purpose Classroom Reservation • These forms will be transitioning into an online form from a word form.

7. Veteran’s Student Certification • Contact Ann Besaw (Certifying Official) via email at veterans@oakland.edu or by phone (248) 370-4010. Grade Change

8. Schedule of Classes Exceed Maximum Credit • Student’s must fill this form out and get it approved by their academic adviser.

9. Important Dates Use this link to access the academic calendar. On the chart below, click on the tab that says, Academic Calendar. Click the term you wish to view.

10. Final Exam Schedule www.oakland.edu/important-dates • Select the term that you would like to see, and it will provide the schedule of final exams.

11. The Important Dates

12. Additional Information Fall 2014 Winter 2015

13. Access to SAIL www.mysail.oakland.edu Go to oakland.edu, and click on mySAIL at the top of the page. Log into your SAIL account.

14. My SAIL homepage Under Important Oakland Services, click SAIL to view more of your options.

15. SAIL Information System Faculty Services Access Class List • Click on “Detail Class List”

16. Click on “Select Term” • Then type in the 5 digit CRN number for the course

17. Class Location Click on “Faculty Detail Schedule”

18. Detail Class List

19. Summary Class List • Click on “Summary Class List”

20. Process Class Overrides Login to SAIL, then select “Faculty Services” Click on “Registration Overrides”

21. Any active term can be selected then click “submit” • Return to “SystemSelect Term” to change the semester (overrides can be given before registration begins) • Enter student information: search by G# or last name, first name. then click “submit” • Verify selection by clicking “submit”

22. Choose override course from the drop down menus, then click “submit” Confirm changes by clicking “submit”

23. When finished with current student override, you may return to the page titled, “SAIL INFORMATION SYSTEM STUDENT VERICATION” Once you return to this page, you may click on “ID Selection to perform the next student’s override SHORTCUT: You may also scroll down to the bottom of “Registration Permits/Overrides” page to access “ID to access” button

24. Only Registered Students in Class If you happen to have a person in your class who is not registered, he/she is NOT allowed to remain in the class. Tell the person to leave, and have them contact the Office of the Registrar in 100 O’Dowd Hall. Student must be registered/de-registered by 11:59pm on the last day to drop/add a course according to the term.

25. Oakland University Grading System Grades I, P, and R are temporary grades. *Professors from the School of Medicine should see the Director of Records and Registration for the School of Medicine for grade options

26. Incomplete Grades and Date Faculty grade students as usual Click “submit” to save entries Students who received incomplete grades are re-displayed within 48 hours after the last class meeting This display will show default grade that that the Incomplete will change if the work is not done on time. You may change the grade if necessary.

27. This also shows the amount of time the grade can be changed. The time frame can be adjusted at the professor’s discretion.

28. Last Date of Attendance Faculty enter grades as usual and press “submit” Must be entered for ALL students receiving a grade of 0.0 Last date of attendance is required for each student who gets a U or 0.0 grade

29. Date must be entered in this exact format for grades to be successfully submitted 09/03/2014 0.0 If a student never attended the class, enter the first day of the semester into “Last Attend Date”. Also enter 0 in the “Attend Hours” field.

30. Grade Change Use this link, or from the Registrar's page, click on “Faculty/Staff Resources”. In order to change a grade after it has already been posted, you must complete a Grade Change form.

32. Graduation Application Deadline Type in the link to be directed to the Graduation Application page. -OR- From the Registrar’s page, click “Apply for Graduation”