Faculty Senate Meeting April 25, 2019

1. Faculty Senate Meeting April 25, 2019

2. Call to Order and Roll Call S. Raper, Secretary • Agenda

3. Approval of Minutes March 21, 2019 • Agenda

4. III. Campus Reports A. Staff Council, J. Cook • Agenda

5. Staff Council April 25, 2019 • Staff Day • Planning Continues for May 29 • Tee shirts coming soon • Donations/Volunteer – contact Lisa Winstead • Staff Council Stop By After • Staff Council Nominations

6. III. Campus Reports B.Student Council, M. Moore - NO REPORT • Agenda

7. III. Campus Reports C.Council of Graduate Students - NO REPORT • Agenda

8. IV. President’s Report M. Bruening • Agenda

9. President’s Report Dr. Michael Bruening, Faculty Senate President

10. Last IFC meeting, April 16 (President Choi was not present) • Process for recording the last day of academic activity for students who fail or withdraw • Required by Title IV federal law on financial aid • Proposal to pull dates automatically from Canvas. Faculty member can overridebut in all cases must provide a LDA (last date of attendance) for failing students • Emeritus CRR change proposals forthcoming • Want to adjust to include NTTs • We requested additional changes to limit non-faculty administrative emeritus titles • Intercampus Faculty Council (IFC)

11. eLearning Task Force

12. Data-driven assessment • Presentation to Curators to use more data for academic program review, using Academic Analytics • Discussion of improvements to Academic Analytics • Consensual Romantic Relationships • Discussion on whether to revise CRR 330.065 to prohibit relationships between faculty and any undergrad, and between faculty and any graduate student in the same dept. (U. Michigan has recently done this) – no consensus • IFC

13. Bylaws revision: to be continued… • New referral to Budgetary Affairs and Student Awards and Financial Aid • Use of Department scholarship funds • New referral to Personnel Committee • Faculty annual review confidentiality agreement: available to deans again? • Update on Referrals/Committee action

14. Not pretty, budget cut proposals coming next week • Shifting state budget scenario • State budget based on +1.6% • Prediction reported last month: -1.5% to -3.5% • Early April: -4.26% • This week: +.06% • Interest in a resolution giving up 2% merit raise pool to save staff jobs? • Budget

15. 2 finalists interviewed on campus over the last week • Hope for an agreement in “10-14 days” (from Tues.) • Chancellor Search Update

16. May 7: General Faculty Meeting, President Choi present to discuss budget, chancellor’s search • May 13: Deadline for FERRC (Faculty External Rewards and Recognitions Committee) nominations (see Barb’s email of April 19) • May 17-18: Commencement • From Student Council: • Today, 4:45pm, Fitness Center Dedication • CET evals open this weekend. Dinner for dept with highest response rate • Upcoming Events

17. Mark Fitch, President’s Award for University Citizenship—Service • Kate Sheppard, S&T’s Woman of the Year • Recent Recognitions

18. Katie Shannon, Women’s Advocate of the Year Award • Kelvin Erickson, Governor’s Award for Excellence in Teaching • Recent Recognitions

19. Curators passed revision of CRR 20.110 and annulled the section of our bylaws on chair searches • In response to feedback: • Final version requires 50% of chair search committee to be department faculty • Requires department faculty input on chair reappointment • Acknowledges role of chair as “liaison” between department and administration • Department Chair CRR

20. Need feedback on temporary proposal (below) and ideas for long-term proposal (Bylaws revision? Policy memorandum? Other?) • 1. The Department chair shall be appointed by the Dean, with the approval of the Provost and Chancellor (per CRR 20.110) after consultation with a duly appointed search committee. • 2. When the Dean becomes aware of an impending department chair vacancy, s/he shall meet with the department faculty to discuss the search process, including the question of whether the search should be internal or external. • Moving Forward on Chair Searches

21. 3. With the department’s input, the Dean will make the final decision on whether the search will be internal or external. Internal searches require the approval of the Provost and Chancellor (per CRR 20.110). • 4. The Dean will then appoint a search committee. The search committee will consist of a majority of department faculty (per CRR 20.110), chosen by the voting faculty members of the department (per AAUP guidelines). The faculty shall endeavor to assemble a diverse and inclusive set of representatives. • 5. The Dean may add faculty, staff, and other relevant constituents to ensure shared governance and diverse input on candidates (per CRR 20.110). • Chair Search Draft Proposal

22. 6. The Chief Diversity Officer will be asked to review the composition of the search committee, and if the composition does not meet an appropriate representation, may seek or provide alternative or additional nominations for the Dean’s consideration, while ensuring that the department faculty remain a majority of the committee. • 7. The search committee shall meet and receive its charge from the Dean. • 8. The Dean shall appoint a search committee chair selected from the department faculty representatives at the time the charge is delivered to the search committee. The committee may forward up to three committee member names for consideration by the Dean in the selection of a chair. • Chair Search Draft Proposal

23. 9. The search committee and the committee charge shall follow an established, approved faculty/academic hiring process. • 10. At the conclusion of the search process, the search committee will submit its recommendations to the voting faculty members of the department, who will vote on the acceptability of all finalist candidates. Candidates who receive support from a majority of voting faculty members will be considered acceptable. • 11. The department faculty will then submit an unranked list of all acceptable candidates, noting their strengths and weaknesses, to the Dean. • Chair Search Draft Proposal

24. 12. The Dean will either select the new department chair from the department’s list of approved candidates, or will extend the search. • 13. In cases when an interim chair needs to be appointed for any reason, the Dean will consult with the full department faculty, who may recommend one or more candidates for the position. • Chair Search Draft Proposal

25. V. Reports of Standing Committees A. Curricula Committee • Agenda

26. CCC Meetings • 3 April • 8 May (upcoming) • Total Committee Activity • 8 Degree change request (DC forms) • 16 Course change requests (CC forms) • 13 Experimental course requests (EC forms)

27. Degree Changes (DC) Requested • File: 255.14 BUSAPPS-MI: Business Applications and Software Development Minor • File: 153.60 CP ENG-BS: Computer Engineering BS • File: 155.47 EL ENG-BS: Electrical Engineering BS • File: 165.25 GE ENG-MS: Geological Engineering MS (overview) • File: 268.1 GEO ENG-MS: GEOLOGICAL ENGINEERING MS (program requirements) • File: 166.4 GL&GPH-MS: Geology and Geophysics MS • File: 271 PROPOSED*: Geology and Geophysics PhD • File: 86.39 MC ENG-BS: Mechanical Engineering BS

28. Course Changes (CC) Requested • File: 4369.9 ART 3100: Advanced Art Studio • File: 4428.9 ART 3500: Innovation Through Design Thinking • File: 4601 CHEM 5640: Neurochemistry with Clinical Correlations • File: 642.1 CIV ENG 3116: Construction Materials, Properties And Testing • File: 176.6 EDUC 3280: Teaching Methods and Skills in Content Areas • File: 1189.3 EDUC 4299: Student Teaching • File: 21.1 ENG MGT 5320: Project Management • File: 1173.20 GEO ENG 1150: Physical and Environmental Geology • File: 1988.1 GEOLOGY 1110: Physical And Environmental Geology • File: 2370.5 GEOLOGY 1119: Physical and Environmental Geology Laboratory • File: 1342.1 GEOLOGY 2610: Mineralogy And Crystallography

29. Course Changes (CC) Requested • File: 4604 GEOLOGY 5100: Professional Geoscience Skills • File: 4605 GEOLOGY 6100: Advanced Professional Geoscience Skills • File: 4609 NUC ENG 5507: Nuclear Policy • File: 4611 NUC ENG 5509: Nuclear Nonproliferation • File: 1573.5 SPANISH 2110: Basic Spanish Conversation

30. Curriculum committee moves for FS to approve the DC and CC form actions • Discussion: Questions or comments?

31. For Informational Purposes; No Senate Approval Required • Experimental Course (EC) Requests • File: 4600 AERO ENG 6001.003: The Thermo-Fluid Dynamics of Advanced Aerospace Propulsion Systems • File: 4602 ARCH ENG 5001.001: Building Physics • File: 4610 BIO SCI 5001.005 Pathogenic Microbiology Lab • File: 4591 CHEM ENG 5001.004: Catalysis and Reaction Kinetics • File: 4606 ENGLISH 3001.007: Lives and Works of J.R.R. Tolkien and C.S. Lewis • File: 4587 GEO ENG 5001.004: Field Methods in Surface and Subsurface Hydrology

32. For Informational Purposes; No Senate Approval Required • Experimental Course (EC) Requests • File: 4603 GEOLOGY 5001.003: Preparation and Review for ASBOG Exam • File: 4607 MATH 5001.001: Introduction to Numerical Analysis • File: 4615 MKT 5001.002: Brand Management • File: 4580 MUSIC 2001.002: History of Music in Film • File: 4613 NUC ENG 5001.002: Nuclear Forensics • File: 4585 PHILOS 3001.003: Philosophy of Technology • File: 4599 STAT 5001.001: Pensions and Social Security

33. V. Reports of Standing Committees • Public Occasions, S. Sedigh Sarvestani • Agenda

34. Motion for approval of revised academic calendar for the 2020-2021 academic year. • Public Occasions Committee Report

35. The Public Occasions Committee moves that the following revisions be made to the 2020-2021 academic calendars. • Motion for Revision of • 2020-2021 Academic Calendar

36. Fall Semester 2020 International Student Orientation August 11, Tuesday Freshman Orientation begins August 16, Sunday Transfer Transitions August 20, Thursday New Graduate Student Orientation August 21, Friday Open Registration Ends August 23, Sunday Fall semester opens 8:00 a.m. August 24, Monday Classwork begins 8:00 a.m. August 24, Monday Labor Day Holiday September 7, Monday Career Fair September 22, Tuesday Fall Break begins 8:00 a.m. October 1, Thursday Fall Break ends 8:00 a.m. October 5, Monday Mid-Semester October 17, Saturday Thanksgiving vacation begins 8:00 a.m. November 22, Sunday Thanksgiving vacation ends 8:00 a.m. November 30, Monday Last Class Day December 11, Friday Final Examinations begin 7:30 a.m. December 14, Monday Final Examinations end 5:00 p.m. December 18, Friday Commencement- 10 a.m. December 19, Saturday Graduate and Undergraduate Degrees in Designated Departments Commencement – 3:30 p.m. December 19, Saturday Graduate and Undergraduate Degrees in Designated Departments

37. Spring Semester 2021 (no change) International Student Orientation January 12, Tuesday New Graduate Student Orientation January 15, Friday Open Registration Ends January 18, Monday Martin Luther King, Jr. Recognition Holiday January 18, Monday Spring semester opens 8:00 a.m. January 19, Tuesday Classwork begins 8:00 a.m. January 19, Tuesday Career Fair February 16, Tuesday Spring Recess begins 8:00 a.m. March 11, Thursday Mid-Semester March 13, Saturday Spring Recess ends 8:00 a.m. March 15, Monday Spring Break begins 8:00 a.m. March 21, Sunday Spring Break ends 8:00 a.m. March 29, Monday Last Class Day May 7, Friday Final Examinations begin 7:30 a.m. May 10, Monday Final Examinations end 5:00 p.m. May 14, Friday Spring Semester closes 6:00 p.m. May 14, Friday Commencement – 6:00 p.m. May 14, Friday Graduate and Undergraduate Degrees in Designated Departments Commencement - 10am May 15, Saturday Graduate and Undergraduate Degrees in Designated Departments Commencement - 3:30pm May 15, Saturday Graduate and Undergraduate Degrees in Designated Departments

38. Summer Session 2021 (no change) Open Registration Ends June 6, Sunday Summer session opens 8:00 a.m. June 7, Monday Classwork begins 8:00 a.m. June 7, Monday Independence Day Holiday (observed) July 2, Friday Final Examinations begin 8:00 a.m. July 29, Thursday Final Examinations end 12:30 p.m. July 30, Friday Summer Sessions closes 12:30 p.m. July 30, Friday Schedule shows the regular eight-week Summer Session. Other special four-week course sessions may be scheduled.

39. Class sessions (excluding final examinations) The faculty is reminded of the religious and other holidays that a substantial number of students may wish to observe.

40. V. Reports of Standing Committees • Budgetary Affairs, R. Dawes for M. Fitch • Agenda

41. Budgetary Affairs Committee March 21, 2019 Active referrals: • Scholarship offsets • Distance revenue by academic department, and a breakdown of distributions Continuing: • Report on the “big picture balance sheet”, with tracking of changes in each item – received, not discussed as yet • Current and next FY budget = this report

42. Scholarship offsets • Offset: save overall costs by giving scholarships from departments, effectively a budget cut • Decrease in net scholarship funding • Board papers = possible issue • Disparity in scholarship funds amongst departments • Development officers will work with department chairs to get input to design a new process by December for the next academic year

43. Distance Revenue Distribution (Current) Instructional Dept 40% Global 35% Provost 5% Dean 5% Campus* 15% *Goes into general revenue pool

44. Distribution (thousands of $) *Revenue collected as of 04/16/19; SP19 Revenue distribution will occur when semester ends

45. Anticipated Changes for FY 21 $ Millions -1.0 Loss of tuition, 50 fewer freshmen and non-resident grad students Fall 2018 -1.3 Scholarship increases (1.0 – 2.4 million possible) -1.0 Decrease in non-resident grad students Fall 2019 -2.0 2% merit raise pool -1.0 1% equity pool -0.2 P&T and Post Tenure Review -1.0 Benefits cost increase (mostly medical) -0.5 Other cost increases -8.0 Original planning assumption net cut (= $3.3 million decrease in revenue, $4.7 million increase in costs) -2.7 = Possible 200 fewer freshmen, Fall 2019 [-400 is possible] -10.7 Total budget cut (about 7.3% of about $147 million budget)

46. V. Reports of Standing Committees D. Administrative Review I. Ferguson • Agenda

47. Positons to be reviewed • Provost • Vice Provost and Dean of College of Arts, Sciences, and Business (VPD CASB) • Vice Provost and Dean of the College of Engineering and Computing (VPD CEC) • The final reports have been received Administrative Review Committee • The surveys were loaded onto Qualtrics and underwent extensive testing before deployment. • The time to complete the surveys was extended to Saturday April 13thdue to spring break. • There has been statistically significant response for each person being reviewed; Provost 141 people, VPD CASB 67 people and VPD CEC 108 people. • The final reports were collated, downloaded and reviewed for any expletives or unintentional markers that would point to the person completing the review. • The chair of the administrative review committee is currently scheduling a meeting with the Faculty Senate Officers. Any comments or questions to the Chair of ARC Ian Ferguson (ianf@mst.edu). • Administrative Review Committee (ARC)

48. VI.Administrative Reports A. Chancellor’s Report - NO REPORT • Agenda

49. VI.Administrative Reports B. Provost’s Report • Agenda

50. Faculty Senate Update Robert Marley, Provost April 25, 2019