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Google Apps

Google Apps. A Cost Effective IT Option for Start-ups InnoVentures U – August 16, 2012. What is included with Google Apps. Email Contacts Calendar Document Storage and Collaboration Google Sites Other Add-ons Social Media Web Conferencing

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Google Apps

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  1. Google Apps A Cost Effective IT Option for Start-ups InnoVentures U – August 16, 2012

  2. What is included with Google Apps • Email • Contacts • Calendar • Document Storage and Collaboration • Google Sites • Other Add-ons • Social Media • Web Conferencing • Customer Relationship Management and Communication • HR • Project Management

  3. How It’s Structured • “Cloud” based architecture • Browser Driven • Integrated throughout Account • Collaboration Ready

  4. Gmail • Branded vs. Unbranded • Branding is available to reflect your organization’s registered domain • Labels • Allows organization of emails into categories • Multiple labels can be applied to each email • Chat / Talk - Google Voice • Chat with contacts right from the Gmail Inbox • With the Google Voice plugin, landlines and mobile phones worldwide can be called through your computer

  5. Contacts • Can access Contacts through Google Navigation bar • Carries over look and feel • Groups work like Labels in Gmail • Multiple Groups per contact are possible • Company directory • Shared contacts between team members (in paid versions)

  6. Calendars • Individual Calendar for scheduling • Shared Calendars • Collaboratively • Event Listings / Public Calendars • Resource Calendars (Paid and Non-Profit Versions) • Different calendars can be overlaid on one another to give a complete view of your personal and professional schedule

  7. Google Drive • Store documents • Back up versions • Mobile Access • Shared Access • Google Docs • Types • Documents, Presentations, Spreadsheets, Forms, Drawings • Real-time Collaboration possible through web browser using Google doc file types

  8. Google Sites • Good for • Intranet Sites • Wikis • External Websites are not recommended, but possible • Some may find Google can help create a good placeholder site for external web presence

  9. Web Conferencing Using Google+ • Primarily a tool for internal team • Limited to 9 participants • Users must have a Google+ Account (automatic with Google Apps) • Can be used with those outside your organization if they also have Google+ Accounts

  10. Add on Services and Linkages • Mailing Lists and Newsletters • Job Posting • Customer Relationship Management • Project Management Google Apps Marketplace is a repository of add-on applications – many of which have free versions

  11. Taking Google Apps With You • Mobile Phone Support • Android • iPhone • Windows Phone • Blackberry • Local Client Applications • Outlook • Thunderbird • Mac Mail, Address Book, iCal

  12. Google Apps Versions • Individual Use • Free Version – Google Apps for Small Teams • Google Apps for Business / Google Apps for Non-Profits / Education

  13. Comparing Google Apps Versions

  14. Alternatives to Google Apps • Microsoft 365 / Microsoft Live • iCloud • Skype • Dropbox • WebEx • GoTo Meeting

  15. Popular Alternatives to Google Apps

  16. To Google or Not to Google… • Benefits: • Software as a Service / Cloud Model lowers future costs for upgrading • Capable of scaling – large scale enterprises are already using Google Apps • Support services (i.e. backup and uptime) • Cautions • Still not as familiar to users as MS Office • Data ownership questions • Security issues – real and/or regulatory

  17. Migrating to Google Apps Planning

  18. Migrating to Google Apps Execution • Do you go it alone? • Savvy • Time • Tools • Google Wizards and Apps • Local Client Apps

  19. Need a Deeper Dive? Phone: (914) 439-4341 Email: GroftEW@GroftConsulting.com Website: www.GroftConsulting.com Twitter: @GroftConsulting

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